City of Joliet Public Service Committee met November 21.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Absent: Councilwoman Bettye Gavin.
Also Present: Jim Trizna - Director of Public Works, Steve Jones - Deputy City Manager, Allison Swisher - Civil Engineer II, Russ Lubash - Traffic Engineer, Mark Sefcik - Civil Engineer I, David Ortiz - Civil Engineer I and Bob Okon - Herald News.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from November 7, 2017 was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Nays: None.
3. Public Comment 4. Consent Agenda
a. Motion to Accept Staff’s recommendation regarding a Request for Multi- Way Stop Sign at the intersection of Eastern Avenue and Osgood Street
Russ Lubash discussed the Multi-way STOP request at Eastern Avenue and Osgood Street. Traffic counts were taken on September 27, 2017. Currently, the only traffic control is STOP signs on Osgood Street. Area residents submitted a petition for the STOP signs. Traffic crashes were reviewed from 2014-2017. The traffic counts and crash numbers do not warrant a multi-way STOP sign at this intersection. Public Works would like to note that some intersection improvements were done at this intersection. Signs were updated and moved into better positions along with cross traffic that does not stop. Trees were trimmed and "No Parking" signs were also posted to give better visibility It is recommended that the speed limit be reduced from 30 to 25 and post new and additional signage in this corridor.
Motion to approve a) Motion to Accept Staff’s recommendation regarding a Request for Multi-Way Stop Sign at the intersection of Eastern Avenue and Osgood Street was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Nays: None.
5. Contracts 6. Change Orders / Pay Estimates / And Final Payments
a. Request for Authorization to Approve Change Order No. 3 and Payment Request No. 3 for the Marion Street / York Avenue Roadway Improvement Project – 2017 – MFT Sect. No. 17-00504-00-FP
Mark Sefcik, Civil Engineer I, discussed Change Order No. 3, in the amount of $12,479.00, on behalf of P.T. Ferro Construction Co.
b. Request for Authorization to Approve Change Order No. 1 and Payout No. 1 and Final for the Westshire Alley Drainage Improvement Project – 2017
Mark Sefcik discussed Change Order No. 1, in the amount of $6,506.50, on behalf of Len Cox & Sons Excavating. Also included is Payout No. 1 and final in the amount of $40,973.00.
c. Request for Authorization to Approve Change Order No. 6 and Payment No. 5 and Final for the Osgood Street / Second Avenue Roadway Project – MFT Sect. No. 16-00493-00-FP
David Ortiz, Civil Engineer I, discussed Change Order No. 6, in the amount of ($2,150.62), and Payment 5 and Final, in the amount of $14,552.55, on behalf of P.T. Ferro Construction Co.
d. Request for Authorization to Approve Change Order No. 1 for the 2017 Utilities Electrical Maintenance Service Agreement
Allison Swisher, Civil Engineer II, discussed Change Order No. 1, in the amount of $37,950.00, on behalf of Elliott Electric. This is for additional work required.
e. Request for Authorization to Approve Change Order No. 1 for the 2017 Biosolids Disposal Contract co 1
Allison Swisher discussed Change Order No. 1, in the amount of $142,326.06, on behalf of Stewart Spreading. This year Aux Sable had solids that had to be disposed of instead of being land applied.
f. Request for Authorization to Approve Change Order No. 1 for the Well 11D Removal Project
Allison Swisher discussed Change Order No. 1 for the Well 11D, in the amount of $32,000.00, on behalf of Great Lakes Water Resources Group. This is to reinstall the equipment that was pulled for repair.
g. Request for Authorization to Approve Change Order No. 1 for the Well 12D Rehabilitation Project
Allison Swisher discussed Change Order No. 1 for Well 12D, in the amount of $51,050.00, on behalf of Great Lakes Water Resources Group, for replacement of a cable.
h. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 3 and Final for the 2017 Pavement Marking Program – MFT Sect. No. 17-00507-00-ST
Russ Lubash discussed Change Order No. 1, in the amount of $17,734.31, for the Pavement Marking Program. Also discussed was Payment No. 3 and final in the amount of $99,754.66, on behalf of Maintenance Coatings Company.
Motion to recommend Request for Authorization to Approve: a) Change Order No. 3 and Payment Request No. 3 for the Marion Street / York Avenue Roadway Improvement Project - 2017, MFT Section No. 17-00504-00-FP; b) Change Order No. 1 and Payment No. 1 and Final for the Westshire Alley Drainage Improvement Project - 2017; c) Change Order No. 6 and Payment No. 5 and Final for the Osgood Street / Second Avenue Roadway Project - MFT Section No. 16-00493-00-FP; d) Change Order No. 1 for the 2017 Utilities Electrical Maintenance Service Agreement; e) Change Order No. 1 for the 2017 Biosolids Disposal Contract; f) Change Order No. 1 for the Well 11D Removal Project; g) Change Order No. 1 for the Well 12D Rehabilitation Project; and h) Change Order No. 1 and Payment Request No. 3 and Final for the 2017 Pavement Marking Program – MFT Sect. No. 17-00507-00-ST to full Council was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Nays: None.
7. Ordinances And Resolutions
a. Ordinance Approving a Local Agency Agreement for the Jurisdictional Transfer of Two Segments of Hollywood Road (Total of 0.18 Miles) between Mound Road and U.S. Route 6
David Ortiz discussed the jurisdictional transfer of Hollywood Road between Mound Road and US Route 6. James Trizna, Director of Public Works, stated we already have 3/4 of this road and we plow and repair it currently. It makes sense for the City of Joliet to make this move for upcoming projects.
b. Resolution Appropriating Funds for the Marion Street / York Avenue Roadway Improvement Project – 2017 – MFT Sect. No. 17-00504-00-FP
James Trizna discussed the MFT Resolution appropriating Motor Fuel Tax Funds, in the amount of $17,177.19, for two internal Change Orders and Change Order No. 1.
c. Supplemental Resolution Appropriating Funds for the 2017 Pavement Marking Program – MFT Sect. No. 17-00507-00-ST
Jim Trizna discussed the MFT Resolution for the Pavement Marking Program.
d. Resolution Authorizing Execution of an Intergovernmental Agreement with Crest Hill Regarding the Installation of Traffic Signals at the Intersection of Gaylord Road and Division Street
Jim Trizna discussed this intersection that is now safer and lines up better after improvements are almost complete. Councilman Hug states he has no problem moving forward.
Motion to recommend: a) Ordinance Approving a Local Agency Agreement for the Jurisdictional Transfer of Two Segments of Hollywood Road (Total of 0.18 Miles) between Mound Road and U.S. Route 6; b) Resolution Appropriating Funds for the Marion Street / York Avenue Roadway Improvement Project - 2017 - MFT Section No. 17-00504-00-FP; c) Supplemental Resolution Appropriating Funds for the 2017 Pavement Marking Program - MFT Section No. 17-00507-00-ST and d) Resolution Authorizing Execution of an Intergovernmental Agreement with Crest Hill Regarding the Installation of Traffic Signals at the Intersection of Gaylord Road and Division Street to full Council was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Nays: None.
8. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Allison Swisher stated 12 hydrants were repaired, 36 of those were out of service. Currently, fourteen (14) are operational but need repairs.
b. Report on Valves
Allison Swisher stated six valves were repaired and 23 on the still on the list to be repaired.
c. Utilities Contracted Services
Nothing at this time.
9. Adjournment
Motion to adjourn was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson.
Nays: None.
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