City of Yorkville Administration Committee met Feb. 18.
Here are the minutes provided by the committee:
Committee Members In Attendance:
Chairman Rusty Corneils Alderman Chris Funkhouser
Alderman Ken Koch Alderman Matt Marek, via Zoom
Other City Officials In Attendance:
City Administrator Bart Olson, Zoom Assistant City Administrator Erin Willrett Finance Director Rob Fredrickson
Others in Attendance: None
The meeting was called to order at 6:00pm by Chairman Rusty Corneils
Citizen Comments: None
Minutes for Correction/Approval: January 21, 2026
The minutes were approved as presented.
New Business:
1. ADM 2026-08 Budget Report for January 2026
Mr. Olson said the $535,000 in January represents consumer sales in October and exceeds expectations. It is 5% lower than the previous year, but he believes it was due to the timing of reporting. Next month the November sales will be included and it is the largest month ever at $598,000. He noted that Costco opened within that month.
2. ADM 2026-09 Treasurer’s Report for January 2026
Finance Director Fredrickson reported the following revenues:
January 2026
Beg. Fund Balance $70,261,803
YTD Revenues: $47,057,247
YTD Expenses: $78,307,895
Proj. End. Fund Bal. $39,011,155
This will move forward to the consent agenda.
3. ADM 2026-10 Review of Invoices Between $5,000 and $25,000
a. January 27, 2026 Bill List
b. February 10, 2026 Bill List
This is informational and there was no discussion.
4. ADM 2026-11 Website Report for January 2026
Ms. Willrett said January is the lowest engagement month and this month followed that trend.
5. ADM 2026-12 Project Cost Summary Report Update – Lake Michigan Water Sourcing Project and Public Works and Parks Department Facility (February 2026)
Mr. Olson presented the report and said Public Works Change Orders should be reflected here. The costs are tracking below estimates for contingencies and tariffs. He does not anticipate any unforeseen expenses for Public Works. He noted a mezzanine wall was added and winter and carpentry work also added to the cost. Regarding the DWC, the numbers only reflect the higher costs estimates. In April there should be an analysis of bid packages and reduction of some of the estimates. The cost of moving is already included at $100,000, noted Mr. Fredrickson.
6. ADM 2026-13 Travel Authorization for Fiscal Year 2027
Ms. Willrett said information is included regarding travel for IML 2027 and ICSC for 2028 which is booked in 2027. She said they budget conservatively for travel. The total cost of IML is about $10,000 and 3-5 elected officials usually attend. This moves to the consent agenda.
7. ADM 2026-14 Resolution Accepting a Proposal from EMA, Inc.
This resolution is for a 4-month water utility audit to assist with non-revenue water loss. It will ensure billing is correct and will help reach the 10% water loss threshhold that is needed. This is a financial audit and will cost $60,000. Alderman Funkhouser asked if the cost will be recaptured. Mr. Fredrickson said this is a good time to conduct this audit as the city transitions to a new system. The auditors will also make suggestions for improvement. There is a 2-way Non Disclosure Agreement to protect city data, noted Mr. Olson and will protect the city regarding FOIA requests. This item moves to the regular agenda.
8. ADM 2026-15 Master Agreement for Soundscape
This is a simple agreement with Soundscape for data center projects or others and includes terms and hourly rates. It is not an authorization to spend money and if it is approved will be helpful for all to have this information. Alderman Funkhouser asked about recoverable fees. Mr. Olson noted there was an issue brought forward about Wrigley at a recent City Council meeting and it will be researched and possibly covered with those fees. It is not known what type of equipment they have. Alderman Marek asked about soundstacking, which is a cumulative noise study, said Mr. Olson. Mr. Marek asked if the city will know what tier the generators are in future sound studies Mr. Olson said there are ongoing negotiations about that and he believes the state recently passed a law that tier 4 generators will be required for data centers. It was determined that the law does go into effect June 1. Mr. Olson said in his next update, he will include sound studies and emission levels for Tier 2, 3 and 4 generators. This moves to the regular agenda.
9. ADM 2026-16 Resolution Approving a Sexual Abuse and Misconduct Prevention Policy
Mr. Fredrickson said this resolution stemmed from a request from the auditors regarding the liability insurance. Since recreation is part of the city where there is interaction with minors, a policy is needed. Mr. Fredrickson drafted a policy which the attorney and insurer reviewed. This will be part of the on-boarding/training process for new employees. Mr. Olson will follow up with Parks & Rec Director Evans to see if temporary coaches receive this training. This moves to the consent agenda.
Old Business: None
Additional Business:
There was no further business and the meeting adjourned at 6:26pm.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/6698
