City of Yorkville Public Works Committee met Jan. 20.
Here are the minutes provided by the committee:
IN ATTENDANCE:
Committee Members
Chairman Craig Soling
Alderman Joe Plocher
Alderman Rusty Corneils
Alderman Dan Transier via Zoom
Other City Officials
City Administrator Bart Olson
Assistant City Administrator Erin Willrett via Zoom
Engineer Brad Sanderson, EEI
Assistant Public Works Director John Sleezer
Public Works Director Eric Dhuse
Other Guests:
Clay’s iPhone via Zoom
The meeting was called to order at 6:21pm by Chairman Craig Soling.
Citizen Comments: None
Previous Meeting Minutes: December 16, 2025
The minutes were approved as presented.
New Business:
1. PW 2026-01 Snow Operations Report
Director Dhuse said 1,700 tons of salt have been used, 600 more than all of last year and he said there will not be a savings of salt this year. There are 850 tons of reserve at the county storage site. The new trucks use a new system of metering usage and staff is working on merging the old and new systems.
2. PW 2026-02 Water Reports for October to December 2025
Mr. Dhuse said there was nothing out of the ordinary for these months. He noted a usage of 74 gallon per month per person demonstrating water conservation. These monthly reports require City Council approval per the IEPA and move to the consent agenda.
3. PW 2026-03 Capital Improvement Project Updates
Mr. Sanderson referred to his memo listing all projects and he highlighted some of the current work for the committee. The north receiving station project with underground piping will start in December and the foundation work for the northwest tank off Eldamain has been completed. Work has begun on the south receiving station/standpipe site near Restore Church. Rte. 126 water main design work will also begin soon with bids coming in February. Bids will also go out soon for road programs work. Chairman Soling noted the rise in prices and he asked if the work will stay within budget. Mr. Sanderson said it should be OK.
4. PW 2026-04 Quarterly Bond and Letter of Credit Reduction Summary
This is the standard report and is for information.
5. PW 2026-05 Public Works Truck Purchase and Disposal
a. Pre-Authorization of Truck Purchase
b. Ordinance Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2025 and Ending on April 30, 2026
c. Dump Truck Disposal
Director Dhuse said he would like to purchase a truck for the next budget season by submitting the request early. He needs approval for this action and in addition, would like to sell two old trucks at auction when the new one arrives. A budget amendment is required to allocate the funds from next year’s budget. This will give a full fleet of trucks and it will also include snow equipment. The committee approved and it moves to City Council.
6. PW 2026-06 Quik Trip Gas Station Public Improvement Acceptance
This gas station opened last year and Mr. Sanderson said all punchlist items are done and approval is recommended. He said a 550-foot sanitary sewer needs to be accepted. He said a one-year guarantee would not be necessary since it has been tested, however, the committee decided to not waive this item. This moves forward to the City Council consent agenda and the motion will be modified.
7. PW 2026-07 2025 Road to Better Roads – Request for Change in Plans and Final Payment Estimate
This is a Change Order to wrap up the project and the document is for IDOT for the MFT portion. That portion is $9,000 under budget. Approval is recommended and it will move to the consent agenda.
8. PW 2026-08 2025 Local Road Program – Change Order No. 1 (Balancing)
Mr. Sanderson said this is for the non-MFT portion of the project which increased $4,000. He recommended approval and it moves to the City Council regular agenda.
9. PW 2026-09 Ordinance Authorizing the Grant of Certain Easements for the Construction of Improvements to the City’s Water System
DuPage Water Commission is requesting easements for the north and south receiving stations for access to build a metering station on the sites. The requests have been vetted by City Attorney Orr and Mr. Sanderson recommends approval. This moves to the consent agenda.
10. PW 2026-10 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (2026-2027 Bridge Inspection Services)
Mr. Dhuse said this the standard contract done every other year when bridges must be inspected. The total contract price is $40,228 with $39,000 direct to the sub-contractor Benesch & Co. Mr. Olson added this is the second contract outside of the base contract to EEI. He said the city has had a 15-year base contract with yearly increases in the hourly payments, but no increase in the base. He said this contract would be paid separately and it moves forward to the regular City Council agenda.
11. PW 2026-11 2024 Sanitary Sewer Lining – Change Order No. 2 (Final Balancing)
This Change Order is for a decrease of $6,600 for last year’s sewer lining work. Mr. Sanderson recommended approval and it moves to the consent agenda.
12. PW 2026-12 Resolution Authorizing the Purchase of Replacement Pumps for the Raintree and Bruell Street Lift Stations, in an Amount not to Exceed $73,535
This resolution is for 3 new pumps, 1 at Raintree and 2 at Bruell which were installed in 2005 and 2007. They are the original motors and have been repaired several times in the past. The dealer, Metropolitan, gave a lower cost for multiple motors and impellers which reduced the total by about $7,500. City employees will install the equipment. This moves to the regular City Council agenda.
13. PW 2026-13 Resolution Approving an Engineering Agreement with Engineering Enterprises, Inc. (Route 47 Utility Relocation – Caton Farm Road to Route 71)
Mr. Dhuse said this project has been ongoing for years and is now ready to proceed on a fast pace. A large amount of water main that comes out of Windett Ridge and along the east side of Rt. 47, must be moved. In order to reduce the amount to be moved, the city will loop into Windett and then a small amount of easement must be purchased outside of the right-of-way. The cost will be $151,713 for design services by EEI plus a cost of $56,500 for direct expenses. This will be within the budget. Alderman Transier asked if WIFIA funds can be used to finance this, however, Mr. Olson said the WIFIA funds are limited to the Lake Michigan project. This will move to the consent agenda.
14. PW 2026-14 Metronet Contract for New Public Works and Parks Facility
Mr. Dhuse said in the 5-year term the cost would be just above the $25,000 threshhold. The service will provide the bandwidth necessary. The committee approved and it moves to the consent agenda.
15. PW 2026-15 2026 Road to Better Roads – MFT Resolution and Cost Estimate
Bids will go out soon for the road programs and this is the first step. IDOT paperwork is required for them to issue a review and estimates and the resolution must be forwarded to them. Mr. Sanderson said the estimate is $1.47 million with $1.325 million from MFT. The City Council must approve both of these documents and this moves forward to the regular City Council agenda.
16. PW 2026-16 Grande Reserve Unit 7 – Acceptance
The developer is requesting acceptance of the public utilities and all punchlist items and sidewalk are complete. This will also require a letter of credit reduction. Mr. Sanderson recommended acceptance and it moves forward to the consent agenda.
17. PW 2026-17 Land Acquisition Consulting Services – Supplement No. 2 – Lake Michigan Water System Improvement Project
Mr. Olson said federal rules must be followed when property is acquired for the Lake Michigan project. The city has a contract with Mark Mathewson Right-of-Way Co. who has been doing the negotiations for these acquisitions. An initial contract was approved and now a second increase must be approved for three additional properties needed. There are remaining funds of $17,750 in the supplemental contract. This will move forward to the City Council regular agenda with committee approval.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:46 pm.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/6643
