City of Yorkville Library Board met June 13.

By Lhalie Castillo

Aug 30, 2017

Here is the minutes provided by the Board:

Mayor Golinski called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance.

City Clerk Warren called the roll.

Ward I Koch Present

Colosimo Present

Ward II Milschewski Present

Plocher Present

Ward III Frieders Present

Funkhouser Absent

Ward IV Tarulis Present

Hernandez Present

Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans, Assistant City Administrator Willrett

Quorum:

A quorum was established.

Amendments to the Agenda:

None.

Presentations:

None.

Public Hearings:

1. Cedarhurst Living—Proposed Special Service Area 2017- 1

Mayor Golinski opened public hearing for Cedarhurst Living- proposed special service area 2017- 1. There were no comments from the public or Council. Mayor Golinski closed the public hearing.

Citizen Comments on Agenda Items:

None.

Consent Agenda:

None.

Minutes for Approval:

1. Minutes of the Regular City Council—May 9, 2017

2. Minutes of the Regular City Council—May 23, 2017

Mayor Golinski entertained a motion to approve the minutes ofthe regular City Council meeting ofMay 9, 2017 and May 23, 2017 as presented. So moved by Alderman Tarulis; seconded by Alderman Frieders.

Minutes approved unanimously by a viva voce vote.

Bills for Payment:

Mayor Golinski stated that the bills were$ 1, 020,791. 27.

Reports:

Mayor's Report:

Library Annual Report-

(CC 2017-32)

Mayor Golinski stated that this is the Library annual report. He stated it is informational only.

NIMEC Street Light Renewal-

(CC 2017-33)

Mayor Golinski entertained a motion to authorize the City Administrator and Finance Director to sign contracts to secure the provision ofelectricity for the City's street light accounts from the firm identified as the low cost provider by NIMEC, effective only for the current NIMEC renewal cycle which ends on June 30, 2017. So moved by Alderman Colosimo; seconded by Alderman Koch.

Motion approved by a roll call vote. Ayes- 7 Nays- 0

Colosimo-aye, Milschewski-aye, Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye

Public Works Committee Report:

Riverfront Park Playground-

(PW 2017-42)

a. Resolution 2017-25 Approving Terracon Consultants, Inc' s Proposal to Provide Soil Contamination Remediation Services

b. Ordinance 2017-33 Authorizing the Second Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending ofApril 30, 2018

Alderman Frieders made a motion to approve a resolution approving Terracon Consultants, Inc's proposal to provide soil contamination remediation services and to approve an ordinance authorizing the second amendment to the annual budget for the fiscal year commencing on May 1, 2017 and ending on April 30, 2018 and to authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.

Alderman Colosimo asked when will the Council have a little more clarity on the possibility on extending this TIF. City Administrator Olson answered Alderman Colosimo's question and discussed this issue in a little more detail. Alderman Koch discussed his concerns on this resolution and ordinance. City Attorney shared her knowledge on using TIF money. Alderman Frieders likes the way the Council is working with an attitude ofhow instead of why.

Motion approved by a roll call vote. Ayes-7 Nays-0

Milschewski-aye, Hernandez-aye, Koch-aye, Plocher-aye, Frieders-aye, Tarulis-aye, Colosimo-aye

Economic Development Committee Report:

No Report.

Public Safety Committee Report:

No Report.

Administration Committee Report:

No Report.

Park Board:

No Report.

Plan Commission:

No Report.

Zoning Board of Appeals:

No Report.

City Council Report:

No Report.

City Clerk' S Report:

No Report.

Community& Liaison Report:

No Report.

Staff Report:

No Report.

Additional Business:

Library Board Executive Director-

Mayor Gohnski stated the Library Board is looking to replace the retired executive director. He discussed the Library's budget deficit. One option would be for the City to increase the amount it contributes to the library fund. He mentioned an idea presented by Director of Parks and Recreation Evans that the Library enter into a shared services agreement. Mayor Golinski was informed by City Administrator Olson that this type of arrangement has been used in other municipalities.

City Administrator Olson explained how the shared services system would work under the department of Parks and Recreation. He outlined five benefits ofhaving shared services.

1. The executive director position would be eliminated for substantial cost savings.

2. Move Parks and Rec front desk workers to the Library front desk to supplement staffing.

3. Have Director of Parks and Recreation Evans oversee the operations of the Library.

4. Utilize existing rooms in the Library. This can be folded into the inventory of Parks and Recs and have classes there. This could create more revenue for the library.

5. Co advertising for the Library and the Parks and Recs Department.

City Administrator Olson believes that this type of agreement could benefit both the City and the Library. Alderman Colosimo asked how the board felt about the idea, when it was presented. Alderman Tarulis was at the meeting yesterday and the initial reaction was negative. He stated that after discussion there was a general consensus to pursue it. Mayor Golinski stated all that can be asked is that the Library Board keeps an open mind to the idea. Alderman Tarulis stated the Library Board recognized that the Library does need some help in terms of operations.

Executive Session:

Mayor Golinski entertained a motion for the Council to go into Executive Session for the purpose of

1. For litigation.

So moved by Alderman Colosimo; seconded by Alderman Frieders.

Approved unanimously by a viva voce vote.

The City Council entered Executive Session at 7:24 p.m.

The City Council returned to regular session at 7:26 p.m.

Citizen Comments:

None.

Adjournment:

Mayor Golinski stated meeting adjourned.

Meeting adjourned at 7:27 p.m.