Plano City Council met August 14.
Here is the minutes as provided by the council:
The regular meeting of the Plano City Council was called to order on Monday, August
14, 2017 by Mayor Robert A. Hausler in the Council Room at City Hall. The Mayor led the
Pledge of Allegiance to the Flag.
Roll Call:
Steve DeBolt Present Barb Nadeau Present
Ben Eaton Absent Jamal Williams Present
Bob Jones Present Tommy Johns Present
Mike Rennels Present Scott Mulliner Present
There was a quorum.
Minutes:
A motion was made by Alderman Rennels, seconded by Alderman Williams, to approve
the minutes of the regular meeting on July 24, 2017. A unanimous “Aye” voice vote was heard.
The motion passed.
Agenda:
A motion was made by Alderman Williams, seconded by Alderman DeBolt, to approve
the agenda for the regular meeting of August 14, 2017 after amending by adding 1) giving the
Chief the authority to hire a crossing guard and 2) by adding the approval to hire WBK for bid &
construction documents. A unanimous “Aye” voice vote was heard. The motion passed.
Warrants:
A motion was made by Alderman Williams, seconded by Alderman Nadeau, that orders
are drawn on the Treasury to pay per warrant list dated August 14, 2017 in the amount of
$403,617.98.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Wage Report:
A motion was made by Alderman Williams, seconded by Alderman Nadeau, to approve
the FY ’18 June Wage Report in the amount of $ 366,348.52.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Introduction of Guests:
Guests and members of the press were welcomed by Mayor Hausler.
Citizen’s Comments:
Isaiah Martin from Boy Scout Troop 71 requested approval for an Eagle Scout Project for
a rain garden at Lathrop Park.
Mayor’s Report: Bob Hausler
The Mayor thanked the Fire Departments that did such a great job with the recent fire
on Main St.
A motion was made by Alderman Jones, seconded by Alderman Williams, to approve the
beer garden, City services, street closures and Police presence for Smallville Superfest.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman DeBolt, seconded by Alderman Rennels, to approve a
utility bill refund to 236 Westgate LLC in the amount of $ 60,554.56.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Plano Area Chamber of Commerce: Rich Healy
Mr. Healy reminded everybody to attend Smallville Superfest activities this weekend.
The mural at Arts on Fire is being started, so check that out. Mr. Healy reminded everybody
that schools starts on Wednesday, so drive carefully. There will be a joint event with Sandwich
on October 11, 2017 from 9:30 to 1. Coffee & Connections will begin again in September. The
Halloween Committee is working on Trick or Treating in the downtown area.
City Attorney: Tom Grant
Ordinance #2017-35 Amending Chapter 3 of Title 5
A motion was made by Alderman DeBolt, seconded by Alderman Williams, to approve
an ordinance amending Chapter 3 of Title 5 of the Plano City Code entitled “Zoning” by
amending section 5-3-6-B, adding sub-paragraph 5-3-6-B-2.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
City Clerk: Kathleen Miller
Sales tax for May 2017: $145,504.93. MFT allotment and transactions for June, 2017:
beginning unobligated balance $ 964,734.05, current unobligated balance $ 904,871.94.
City Treasurer: Janet Goehst
Revenue and expense reports were distributed. The purchase policy will be discussed at
COW.
Police Chief’s Report: Chief Jonathan Whowell
A motion was made by Alderman Jones, seconded by Alderman Williams, to approve
advertising and having the authority to hire a crossing guard.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Part time Officer Funk has submitted a letter of resignation. Officer’s Root and Johnson
are in week 7 of 15 of their field training.
Director of Public Works & Water Reclamation Report: Darrin Boyer
A motion was made by Alderman Nadeau, seconded by Alderman Williams, to award
the low base bid to D Construction for the 2017 Non-MFT street repairs in the amount of
$ 282,389.23.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Jones, seconded by Alderman Williams, to approve
hiring WBK for bid documents and construction engineering services for the streets & sidewalk
improvements for Lakewood Unit 3B in an amount not to exceed $ 11,500.00.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Jones, seconded by Alderman Williams, to approve
hiring HR Green for the 2017 MFT sidewalk program in an amount not to exceed $ 5,500.00.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman DeBolt, to approve
the quote from Pinnacle Sales for suspended solids analyzer in the amount of $ 9,566.00.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Johns, seconded by Alderman DeBolt, to approve an
estimate from LeCuyer painting and decorating for painting at Well #9 in the amount of
$ 4,960.00.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman DeBolt, to approve
an estimate from Hanson landscape for landscape work at Well #9 in the amount of $ 4,285.00.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Water Superintendent: Josh Beyer – Absent - Nothing to report
Building, Planning & Zoning: Tom Karpus
A motion was made by Alderman DeBolt, seconded by Alderman Nadeau, to reject the
bid from Copenhaver Construction for the splash pad.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
There is not a need at this time to purchase rubber mulch.
A motion was made by Alderman DeBolt, seconded by Alderman Johns, to award the bid
from A & B exteriors in the amount of $ 7,053.00 for re-roofing at Foli Park.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Mulliner, seconded by Alderman Johns, to approve
Payout #1 to Innovation Landscape in the amount of $ 54,415.35 for work at the park at
Dearborn & West.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Committee Reports:
Administrative/Health & Safety: Alderman Mulliner
Alderman Mulliner thanked the Fire Department for their work during the recent fire on
Main St. Alderman Mulliner’s committee had a meeting on August 8, 2017 and discussed the
email policy and transient business ordinance. A meeting was called for August 29, 2017 at
6:00 PM.
Buildings, Grounds and Zoning: Alderman DeBolt
Alderman DeBolt had a meeting August 1, 2017 to discuss haunted houses. A meeting
was called for August 23, 2017 to continue the discussion on haunted houses.
Economic Developments/Grants: Alderman Rennels
Alderman Rennels called a meeting for August 23, 2017 at 6:30 PM.
Finance: Alderman Williams
Alderman Williams called a meeting for August 28, 2017 at 5:30 p.m.
Parks: Alderman Johns
Alderman Johns had a meeting on August 8, 2017. A meeting was called for August 23,
2017 at 5:30 PM
Personnel & Insurance: Alderman Jones
A motion was made by Alderman Jones, seconded by Alderman Rennels, to approve the
promotion of Barbara Chalfin from Administrative Assistant III to Administrative Assistant II
with a salary of $ 42,078.40 retroactive to July 1, 2017. Alderman Jones also thanked the fire
department.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Special Events: Alderman Nadeau
Alderman Nadeau had a meeting August 8, 2017 to discuss Superfest, the Friendly Tap
poker run, port-o-lets and an event calendar.
A motion was made by Alderman Nadeau, seconded by Alderman Williams, to approve
closing the alley between Center & James St. for the annual Poker Run.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
Streets & Utilities: Alderman Eaton – Absent – No report
The Mayor reminded the Council of a Streets & Utilities Committee meeting on August
15, 2017.
Closed Session:
A motion was made by Alderman Rennels, seconded by Alderman Mulliner, to go into
closed session.
Roll Call:
Voting “Aye”: Williams, Nadeau, Jones, Johns, Rennels, Mulliner, DeBolt
Voting “Nay”:
Absent: Eaton
Motion passed.
A motion was made by Alderman Jones, seconded by Alderman Williams, to return to
open session. A unanimous “Aye” voice vote was heard. Motion passed.
Attorney Grant informed the public that collective bargaining was discussed and no
action was taken.
Citizen’s Comments:
Ms. Diaz invited everybody to attend the Smallville Superfest this weekend. She does
have concerns for safety with the dumpster and fencing at the corner of Main & Center due to
the recent fire.
Adjournment:
A motion was made by Alderman Williams, seconded by Alderman DeBolt, to adjourn. A
unanimous “Aye” voice vote was heard. The motion passed. The meeting adjourned at 7:37
p.m.
http://www.cityofplanoil.com/AgendaCenter/ViewFile/Minutes/_08142017-872
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