City of Joliet City Council met August 1.

By Lhalie Castillo

Sep 22, 2017

Here is the minutes provided by the Council:

Regular Meeting of the Council of the City of Joliet, Illinois was held on Tuesday, August 1, 2017 at 6:30 p.m. in the Council Chambers, Joliet Municipal Building, 150 W. Jefferson Street, Joliet, Illinois.

Invocation: Deacon Karl Huebner, Holy Family Catholic Church, 600 Brook Forest, Shorewood

Pledge To The Flag:

I. Roll Call:

Present: Mayor Robert O’Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

Absent: None.

Also Present: Interim City Manager Martin J. Shanahan, Jr., Acting Corporation Counsel Chris Regis.

II. Mayor:

A. Proclamation - Honoring Joliet Central High School Student Center Addition for Winning 2017 CBC Merit Award

Proclamation - Joliet Central High School - Chicago Building CONGRESS AWARD

Councilman Dickinson read a Proclamation issued by Mayor O'Dekirk Honoring Joliet Central High School Student Center addition for winning the 2017 CBC Merit Award.

Jeff Pierson thanked the Mayor and Council for recognizing Joliet Central High School Student Center addition for winning the 2017 CBC Merit Award.

Dr. Cheryl McCarthy also shared an additional award, District of the Year - College Board Advance Placement, received by Joliet Township High School in Washington, D.C.

B. Proclamation - Honoring Captain John Merriman and AOP Brian Baudek for Winning Fire Fighter of the Year by State of Illinois Veterans of Foreign Wars VFW Cantigny Post No. 367 Presentation - Captain John Merriman and AOP Brian Baudek – Fire Fighter of the Year by State of Illinois Veterans of Foreign Wars

Proclamation - Captain Merriman And Aop Baudek

Councilman Gerl read a Proclamation issued by Mayor O'Dekirk Honoring Captain John Merriman and AOP Brian Baudek for Winning Fire Fighter of the Year by State of Illinois Veterans of Foreign Wars.

Jim Clausen, Adjutant/Quartermaster with VFW Cantigny Post No. 367, presented Chief Formhals, on behalf of Captain John Merriman, and AOP Brian Baudek the Fire Fighter of the Year award designed by the State of Illinois Veterans of Foreign Wars.

AOP Brian Baudek accepted the Proclamation and thanked the Mayor, Council, and VFW for their recognition.

Chief Joe Formhals accepted the awards on behalf of Captain John Merriman.

C. Mayor O’Dekirk – Appointments

III. Presentation:

A. Comprehensive Annual Financial Report - Dave Meyer - Wermer, Rogers, Doran & Ruzon, LLC

City Of Joliet 2016 CAFR

Dave Meyer with Wermer, Rogers, Doran & Ruzon, LLC presented to the Mayor and Council the 2016 Comprehensive Annual Financial Report.

IV. Approval Of Agenda:

Motion to approve the Agenda as written with the following changes: Remove 1) Council Memo #411-17: Zoning Ordinance Amending Article V, Section 47-5.3(k), Adding Inflatable Bounce Houses as Prohibited “Recreational Structures and Playground Equipment” in a Required Front Yard and 2) Vote on Council Memo #423-17: Request for Authorization to Award the Solid Waste Contract Starting in January separately from all other award of contracts was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk

V. Citizens To Be Heard On Agenda Items:

A resident briefly discussed Zoning Case No. ZC17033. Mayor O'Dekirk referred the resident to Acting Corporation Counsel Chris Regis.

VI. Council Committee Reports:

A. Public Service

Councilman Hug stated the Public Service Committee met yesterday at 4:30 p.m. in the Executive Conference Room and reviewed the contracts, change orders, pay estimates, final payments, ordinances and resolutions and found them all to be in order and recommended their approval. He stated they also discussed at length Council Memo #423-17: Request for Authorization to Award the Solid Waste Contract Starting in January 2018, Council Memo #425-17: Request for Authorization to Award a Contract for the City-Wide Newsletter, and Council Memo #405-17: Request for Authorization to Negotiate a Contract for Debt Collection Services.

B. Land Use & Legislative

Councilman Morris stated the Land Use & Legislative Committee met on July 19, 2017 at 4:00 p.m. to discuss regulations and restrictions on the sale of cats and dogs; farm stand regulations; numerous amendments to City ordinances; fine consolidation; and a presentation for a Love's truck stop at Briggs Street and Interstate 80.

Acting Corporation Counsel gave a brief overview of the changes to City ordinances.

VII. Consent Agenda:

A. Approval of Minutes

1. Pre-Council Meeting – July 17, 2017

7-17-17 Minutes

2. Council Meeting – July 18, 2017

7-18-17 Minutes

The minutes of the Pre-Council Meeting of the Council of the City of Joliet, Illinois held on Monday, July 17, 2017 at 5:30 p.m. and of the Regular Meeting of the Council of the City of Joliet, Illinois held on Tuesday, July 18, 2017 at 6:30 p.m. stand approved as recorded.

B. Council Memo #402-17: Regular Payroll for May 26, 2017 – June 8, 2017 - $3,349,797.59

Council Memo #402-17

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period May 26, 2017 through June 8, 2017, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

C. Council Memo #403-17: Regular Payroll for June 9, 2017 - June 22, 2017 - $3,348,028.24

Council Memo #403-17

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period June 9, 2017 through June 22, 2017, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

D. Council Memo #404-17: Receipt of the 2016 Comprehensive Annual Financial Report Council Memo #404-17

City Of Joliet 2016 CAFR

A communication from the City Manager contained his recommendation that the report be received and placed on file.

E. Council Memo #405-17: Request for Authorization to Negotiate a Contract for Debt Collection Services

Council Memo #405-17

A communication from the City Manager contained a recommendation that the Mayor and Council authorize the administration to negotiate a contract with Linebarger Goggan Blair & Sampson LLP for Debt Collection Services.

F. Council Memo #406-17: Position Vacancies/Job Descriptions

Council Memo #406-17

A communication from the City Manager contained his recommendation that he be authorized to: 1) Fill two Fleet Service Technician position in the Administrative Services Department and 3) Fill one Fleet Technician/Parts Specialist position in the Administrative Services Department.

Motion to concur in the recommendations of the City Manager was made by Councilman Don "Duck" Dickinson.

Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

VIII. Licenses And Permit Applications:

None

IX. Public Hearings:

None

X. Ordinances And Resolutions:

A. Ordinances:

1. Council Memo #408-17: Ordinance Approving a Special Use Permit to Allow the Redevelopment of an 11-Unit Apartment Building, Located at 141 E. Jefferson Street

Council Memo #408-17

Motion to adopt Council Memo #408-17: Ordinance Approving a Special Use Permit to Allow the Redevelopment of an 11-Unit Apartment Building, Located at 141 E. Jefferson Street was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #408-17

Ordinance No. 17637

Steve Jones, Deputy City Manager/Economic Development Director briefly discussed the redevelopment of 141 E. Jefferson Street.

2. Council Memo #409-17: Ordinance Approving a Special Use Permit to Allow Construction of a Gasoline Fueling Station for Trucks and Autos, Restaurants, Gaming and Convenience Store, Located at 2951 CenterPoint Way

Council Memo #409-17

Councilwoman Quillman and Jim Trizna, Director of Public Works briefly discussed road improvements to Vetter Road to accommodate the increase in truck traffic with the construction of a gasoline fueling station and to modify the site plans designating a left turn only out of the station onto Vetter Road.

Motion to adopt Council Memo #409-17: Ordinance Approving a Special Use Permit to Allow Construction of a Gasoline Fueling Station for Trucks and Autos, Restaurants, Gaming and Convenience Store, Located at 2951 CenterPoint Way was made by Councilman Michael F. Turk.

Motion seconded by Councilman John E. Gerl.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #409-17

Ordinance No. 17638

3. Council Memo #410-17: Zoning Ordinance Amending Article VII, Section 47-17.21 (4), Definition of Category 1 Political Signs (Removing Language which is Precluded by State Statute)

Council Memo #410-17

Motion to adopt Council Memo #410-17: Zoning Ordinance Amending Article VII, Section 47-17.21 (4), Definition of Category 1 Political Signs (Removing Language which is Precluded by State Statute) was made by Councilman Don "Duck" Dickinson.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #410-17

Ordinance No. 17639

4. Council Memo #411-17: Zoning Ordinance Amending Article V, Section 47-5.3(k), Adding Inflatable Bounce Houses as Prohibited “Recreational Structures and Playground Equipment” in a Required Front Yard

Council Memo #411-17

The City Clerk stated Council Memo #411-17 was previously removed from the Agenda.

5. Council Memo #412-17: An Ordinance Amending Chapter 18–20, Schedule of Fees, in the Code of Ordinances

Council Memo #412-17

Motion to adopt Council Memo #412-17: An Ordinance Amending Chapter 18–20, Schedule of Fees, in the Code of Ordinances was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #412-17

Ordinance No. 17640

6. Council Memo #413-17: An Ordinance Creating Section 18-47, Coin Operated and Amusement Devices; Video Gambling (Non- Liquor), in the Code of Ordinances

Council Memo #413-17

Motion to adopt Council Memo #413-17: An Ordinance Creating Section 18-47, Coin Operated and Amusement Devices; Video Gambling (Non-Liquor), in the Code of Ordinances was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #413-17

Ordinance No. 17641

7. Council Memo #414-17: An Ordinance Amending and Replacing Chapter 5 in the Code of Ordinances

Council Memo #414-17

Motion to adopt Council Memo #414-17: An Ordinance Amending and Replacing Chapter 5 in the Code of Ordinances was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman John E. Gerl. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #414-17

Ordinance No. 17642

8. Council Memo #415-17: An Ordinance Amending Section 19-21,

Overweight Vehicles, in the Code of Ordinances

Council Memo #415-17

Motion to adopt Council Memo #415-17: An Ordinance Amending Section 19-21, Overweight Vehicles, in the Code of Ordinances was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #415-17

Ordinance No. 17643

B. Resolutions:

1. Council Memo #417-17: Resolution Approving The CDBG FY 2017 Annual Action Plan to the 2015-2019 Consolidated Plan

Council Memo #417-17

Interim City Manager Marty Shanahan gave the breakdown of CDBG activities proposed for funding under the fiscal year 2017 annual action plan.

Motion to adopt Council Memo #417-17: Resolution Approving The CDBG FY 2017 Annual Action Plan to the 2015-2019 Consolidated Plan was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk Council Memo #417-17

Resolution No. 7165

2. Council Memo #418-17: Resolution Authorizing a CDBG Sub- Recipient Agreement with Easter Seals Joliet Region Inc.

Council Memo #418-17

Motion to adopt Council Memo #418-17: Resolution Authorizing a CDBG Sub- Recipient Agreement with Easter Seals Joliet Region Inc. was made by Councilman Michael F. Turk.

Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #418-17

Resolution No. 7166

3. Council Memo #419-17: Resolution Declaring Certain City of Joliet Property as Surplus

Council Memo #419-17

Motion to adopt Council Memo #419-17: Resolution Declaring Certain City of Joliet Property as Surplus was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Don "Duck" Dickinson. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #419-17

Resolution No. 7167

4. Council Memo #420-17: Resolution Appropriating Funds for the Phase II Engineering Services for the Chicago Street Re-Opening Project – MFT Sect. No. 16-00491-00-PV

Council Memo #420-17

Motion to adopt Council Memo #420-17: Resolution Appropriating Funds for the Phase II Engineering Services for the Chicago Street Re-Opening Project – MFT Sect. No. 16-00491-00-PV was made by Councilman Larry E. Hug.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #420-17

Resolution No. 7168

5. Council Memo #421-17: Resolution Approving Water Service to the Will County Forest Preserve District – Hammel Woods Dog Park (23435 W. Black Road, Shorewood)

Council Memo #421-17

Motion to adopt Council Memo #421-17: Resolution Approving Water Service to the Will County Forest Preserve District – Hammel Woods Dog Park (23435 W. Black Road, Shorewood) was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk, Councilman John E. Gerl

Council Memo #421-17

Resolution No. 7169

6. Council Memo #422-17: Resolution Amending Resolution No. 5922 & 6719 and Restating the Standing Committees of the City Council of the City of Joliet

Council Memo #422-17

Motion to adopt Council Memo #422-17: Resolution Amending Resolution No. 5922 & 6719 and Restating the Standing Committees of the City Council of the City of Joliet was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

Council Memo #422-17

Resolution No. 7170

XI. Bids And Contracts:

A. Award Of Contracts:

1. Council Memo #423-17: Request for Authorization to Award the Solid Waste Contract Starting in January 2018

Council Memo #423-17

Interim City Manager Marty Shanahan briefly highlighted services provided in the Solid Waste Contract starting January 2018.

A brief discussion was held regarding the new Solid Waste Contract.

Mr. Michael Morley with Waste Management explained the "At Your Door" pick-up of hazardous materials and electronics. A brief discussion was held regarding concerns for the "At Your Door" program.

Motion to approve Council Memo #423-17: Request for Authorization to Award the Solid Waste Contract Starting in January 2018 was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

2. Council Memo #424-17: Request for Authorization to Award a Contract for the HVAC System Control Upgrade at the Minor League Ball Park

Council Memo #424-17

3. Council Memo #425-17: Request for Authorization to Award a Contract for the City-Wide Newsletter

Council Memo #425-17

4. Council Memo #426-17: Request for Authorization to Award a Contract for Snow Removal for Municipal Lots

Council Memo #426-17

5. Council Memo #427-17: Request for Authorization to Purchase Firefighter Turn Out Gear

Council Memo #427-17

6. Council Memo #428-17: Request for Authorization to Award a Professional Engineering Services Contract for the Phase II Engineering Services for the Chicago Street Re-Opening Project - MFT Sect. No. 16-00491-00-PV

Council Memo #428-17

7. Council Memo #429-17: Request for Authorization to Award a Contract for the Garvin Street (Fairmont Avenue – Luther Avenue) Roadway Improvements Project – Community Development Block Grant – 2017

Council Memo #429-17

8. Council Memo #430-17: Request for Authorization to Award a Contract for the Well 12D Rehabilitation Project – 2017

Council Memo #430-17

9. Council Memo #431-17: Request for Authorization to Purchase a Replacement Pump for the Knowlton Avenue Lift Station

Council Memo #431-17

10. Council Memo #432-17: Request for Authorization to Award a Contract for the Western Avenue Sanitary Sewer Repairs Project

Council Memo #432-17

11. Council Memo #433-17: Request for Authorization to Purchase Water Meters and SmartPoint Radios

Council Memo #433-17

Motion to approve Council Memos #424-17 through #433-17 was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Amendments, Change Orders And Payments:

1. Council Memo #435-17: Request for Authorization to Approve Change Order No. 2 and Payment Request No. 2 for the Union Station Plaza Improvements – 2017

Council Memo #435-17

Motion to approve Council Memo #435-17: Request for Authorization to Approve Change Order No. 2 and Payment Request No. 2 for the Union Station Plaza Improvements – 2017 was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

XII. City Manager:

XIII. New Business (Not For Final Action Or Recommendation):

In response to Councilwoman Gavin’s question, City Clerk Christa Desiderio stated staff is currently working to establish a business directory.

In response to Councilwoman Quillman’s question, Mr. Jones discussed the proposed redevelopment of the St. Mary's Church property.

Mayor O'Dekirk asked that the Finance Committee review the affects the State of Illinois' budget will have on the City's budget, including the impact to the school systems.

XIV. Public Comments:

Resident Jeff Castelli of Leland Hills Subdivision in Channahon addressed the Mayor and Council concerning a series of four explosions felt at his residence Friday, July 28, 2017 at approximately 3:15 p.m.

XV. Mayor And Council Comments:

Councilman Dickinson thanked the Public Works Department for repairing the fence along Hickory Creek and trimming parkway trees.

Councilwoman Gavin thanked the Finance Department for their work on the Comprehensive Annual Financial Report. She also thanked Police Chief Benton for the Police Department's work at PACT Camp and Gary Cheney with ShareFest for their partnership giving children the opportunity to attend Tech Camp at Joliet Junior College. She highlighted the Forest Park Back to School Jamboree Saturday, August 5, 2017 at Noon at Forest Park on Cutter Avenue.

Councilman Hug expressed his condolences to firefighter Shawn Carroll's family.

Councilwoman Quillman displayed a Playbill from a Chicago threatre, which contained an advertisement promoting Joliet attractions.

Mayor O'Dekirk highlighted the Five-0 @ the Dirty "O" race at Chicagoland Speedway. He thanked John Crane and Hawk Motors for keeping the Subaru Dealer in Joliet.

XVI. Adjournment:

Motion to adjourn was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

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