City of Yorkville Board met June 20.
Here is the minutes provided by the Board:
In Attendance:
Committee Members-
Chairman Joel Frieders Alderman Jackie Milschewski
Alderman Seaver Tarulis Alderman Ken Koch
Other City Officials-
Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders
Citizen Comments: None
Previous Meeting Minutes: May 16, 2017
The minutes were approved as presented on a unanimous voice vote.
New Business:
1. PW 2017-43 Fox Hill and Sunflower Estates SSA Management RFP Results
Mr. Dhuse reported the bid opening was held with bid ranges of $5,400 to $30,000 and Baum Property Management was the low bidder. Alderman Frieders said the company is well-known in Aurora. This item moves to the June 27th consent agenda.
2. PW 2017-44 Go-For-It Sports – Grant of Easement
As part of this agreement, a minor easement will be granted to the City for watermain. It connects to an existing easement for watermain and sanitary sewer. Mr. Sanderson recommended acceptance of the agreement and it moves to the consent agenda.
3. PW 2017-45 Raintree Village Units 4, 5 and 6 (Basin Maintenance)
Mr. Sanderson gave background on this item. Some time ago the City received funds to complete public improvements in Raintree, including pond maintenance. No work was done last year and a bid of $41,650 was received from Encap to maintain what had been done. It was recommended to accept the bid which is in the budget. The work will eventually be turned over to an HOA. This moves to consent agenda also.
4. PW 2017-46 Blackberry Woods – Completion of Improvements
A couple years ago funds were obtained from the developer to complete punchlist items including two ponds and a park. There is $30,000 remaining from the funds. Mr. Sanderson said work is needed on the pond so a quote of $31,875.10 was received from Encap. Though it's slightly above budget, Mr. Sanderson recommended the work be done for a 3-year period. The ponds will then be turned over to a future HOA. The Parks Department will complete tree work as needed and eventually this will be transferred to the HOA also. This item will move to the consent agenda.
5. PW 2017-47 Pavillion Road Streambank Stabilization – Engineering Agreement
Mr. Dhuse said the cost of the agreement with EEI is $34,173. Stabilization work is needed on Pavillion Rd. by Fox Rd. since the creek is eroding the bank near the roadway. Mr. Sanderson said the design would begin soon and a permit will be needed from the Army Corps of Engineers. Bids will be taken in 2018. Since the land is privately owned, easement acquisition may be needed. The cost for the work will be approximately $100,000 not including paving and engineering. This moves to the regular agenda.
6. PW 2017-48 Kennedy Road Shared Use Path (ITEP) BNSF License Agreement
This agreement and a $3,700 fee is required by the railroad along with insurance requirements that must be met. Clarification was requested on the insurance cost thought to be $575 for 25 years and whether the City already has insurance for this. This moves to the regular agenda.
7. PW 2017-49 Selection of Committee Liaisons
It was decided that Aldermen Koch and Frieders will share the Park Board liaison duties. Ms. Willrett will request the Sanitary District to forward agendas prior to their meetings and this liaison will be selected in August.
8. PW 2017-50 Meeting Dates
The committee was unanimously in favor of keeping the current meeting dates and time as scheduled.
Old Business:
1. PW 2017-38 Road to Better Roads Program – Additional Work
This was brought back after a previous discussion and includes a contract with D Construction for about $608,000 for additional work. There was a savings of about $482,000 from other projects. Mr. Sanderson listed the extra projects under consideration. Alderman Koch said Greenbriar is not in the 5-year plan, but will need improvement before then. He said it's a major road in/out of the subdivision and suggested a traffic count be done. He added that the middle school entrance will also need work soon. Mr. Dhuse will contact the company who did the road analysis five years ago, for a possible update to the list. This will move to the regular Council agenda and a summary of this topic will be in the next utility bill.
2. PW 2017-51 Other Business Follow-Up from May Public Works Meeting
Ms. Willrett included a memo with several updates from the May meeting. There was also discussion of a 4-way stop sign at Van Emmon and Heustis, however, Mr. Dhuse noted the area residents do not want it due to difficulty in the winter on the steep hill. Alderman Milschewski said the problem would be solved if the corner lot was cleaned up. Ms. Willrett said the property in question will be discussed at the July meeting. The stop sign suggestion will be reviewed again at the August meeting.
Ms. Milschewski said an Orange St. resident complained about a neighbor's retaining wall and said water now flows through the resident's yard. Staff will contact the resident. Alderman Milschewski also said there is foul-smelling, standing water near the old grain elevator.
Alderman Tarulis asked again to have street lights fixed. The work should be done by June 30. Chairman Frieders also said the light at 462 Twinleaf is out.
Mr. Sanderson said the east alley will be repaved.
A bannister will be installed near the riverfront.
Additional Business:
Alderman Tarulis reiterated his request for street lights to be fixed. He also said sinkholes by the Post Office need to be fixed.
The path has been repaired by Stevens.
A pre-construction meeting was held regarding the shared use path and a meeting with D Construction will be held around July 10th. Kennedy Road is to be repaved by the end of the week.
There was no further business and the meeting was adjourned at 7:00 pm.
http://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/2194
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