City of Joliet Board met September 5.

By Lhalie Castillo

Oct 5, 2017

Here is the minutes provided by the Board:

Invocation: Father Peter Jankowski, St. Patrick's Church, 710 W. Marion Street

Pledge to the Flag:

I. Roll Call:

Present: Mayor Robert O’Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

Absent: Councilman John E. Gerl.

Also Present: Interim City Manager Martin J. Shanahan, Jr., Acting Corporation Counsel Chris Regis.

II. Presentation:

A. Facilities Assessment Study – CDM Smith

Ken Mihelich, Director of Administrative Services, gave a briefly introduction of the facility assessment study; and then introduced Amrou Atassi and Benjamin Harber with CDM Smith.

Mr. Atassi and Mr. Harber gave a presentation on CDM Smith’s Facilities Assessment Study. The presentation highlighted facility conditions, repair budget, study methodology, analysis, and recommendations.

A brief discussion was held regarding the facility assessment study.

B. Joliet Housing Expo – Gideon Blustein, Three Rivers Association of Realtors City of Joliet Housing Expo

Councilwoman Quillman read a Proclamation issued by Mayor O'Dekirk proclaiming September 2017 as National Suicide Prevention Awareness Month. Kristine Walker accepted and thanked the Mayor and Council for the Proclamation.

Cornell Lurry, Vice President with First Midwest Bank, explained the purpose of the Joliet Housing Expo.

III. Mayor:

A. Proclamation: National Suicide Prevention Awareness Month – September 2017

Proclamation - Suicide Prevention Awareness Month

B. Mayor O'Dekirk - Appointments

Motion to appoint Bret Mitchell (non-voting member), Christine Policandriotes (nonvoting member), and Candace Johnson (becoming a voting member) to the Joliet Historic Preservation Commission was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk

IV. Approval of Agenda:

Motion to approve the Agenda as written was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’dekirk

V. Citizens to be Heard on Agenda Items:

Robert Webb addressed the Mayor and Council concerning the Pledge of Allegiance.

VI. Council Committee Reports:

A. Public Service

Councilman Hug stated the Public Service Committee met at 4:30 p.m. in the Executive Conference Room. All items were recommended to the full Council for approval. He stated the Committee discussed at length the award of contracts for the 2017 streetlight luminaires purchase order and the Joliet minor league baseball park site work and excavation, fencing, concrete, wall padding, landscaping, and painting.

VII. Consent Agenda:

The Interim City Manager presented to the Council a request to create a new Economic Development Specialist position to assist Steve Jones (Deputy City Manager/Economic Development Director) with the City's continued economic development growth efforts and projects.

A lengthy discussion was held regarding the creation and hiring for the proposed Economic Development Specialist position, at which time Councilman Hug motioned to remove the creation of this position from Council Memo #464-17 and vote on the item separately.

Motion to remove the creation of the Economic Development Specialist position in the City Manager's Office from Council Memo #464-17: Position Vacancies/Job Descriptions to allow this item to be voted on separately was made by Councilman Larry

E. Hug.

Motion seconded by Councilwoman Jan Hallums Quillman.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O'Dekirk

A. Approval of Minutes

1. Pre-Council Meeting – August 14, 2017

8-14-17 Minutes

2. Council Meeting – August 15, 2017

8-15-17 Minutes

3. Special Council Meeting – August 21, 2017

8-21-17 Minutes

4. Special Council Meeting – August 22, 2017

8-22-17 Minutes

B. Council Memo #462-17: Regular Payroll for June 23 – July 6, 2017 – $3,488,926.53

Council Memo #462-17

C. Council Memo #463-17: Regular Payroll for July 7 – July 20, 2017 – $3,520,824.74

Council Memo #463-17

D. Council Memo #464-17: Position Vacancies/Job Descriptions

Council Memo #464-17

Motion to approve the creation of an Economic Development Specialist position in the City Manager's Office was voted on separately after all other items on the Consent Agenda was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Jan Hallums Quillman.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: Councilman Pat Mudron

Abstain: Mayor Robert O’dekirk

E. Council Memo #465-17: Disclosable Payment – IMRF Retirement

Council Memo #465-17

Motion to concur in the recommendations of the City Manager for all Consent Agenda items excluding the portion of Council Memo #464-17 pertaining to the creation of a new Economic Development Specialist position in the City Manager's Offices, which was voted on separately was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Jan Hallums Quillman.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

VIII. Licenses and Permit Applications:

None

IX. Public Hearings:

None

X. Ordinances and Resolutions:

A. Ordinances:

1. Council Memo #467-17: Ordinance Amending Article IV, Section 31-80 (a), Section 31-80 (b)(3), Section 31-80 (b)(4), Section 31-80 (b)(6), Section 31-80 (b)(8), and Section 31-80 (b)(10), Eliminating Winter Quarter Averaging of Sewer Charges

Council Memo #467-17

The Interim City Manager gave a brief overview of this Council Memo. Jim Ghedotte, Director of Finance, gave a brief explanation of winter quarter averaging of sewer charges.

Motion to adopt Council Memo #467-17: Ordinance Amending Article IV, Section 31-80 (a), Section 31-80 (b)(3), Section 31-80 (b)(4), Section 31-80 (b)(6), Section 31- 80 (b)(8), and Section 31-80 (b)(10), Eliminating Winter Quarter Averaging of Sewer Charges was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #467-17

Ordinance No. 17652

2. Council Memo #468-17: Ordinance Amending Article VII, Section 47-17.21(3)(h), Scope of Regulations (Adding Prohibition of Window Outline Lighting) (ZO-2-17)

Council Memo #468-17

The Interim City Manager gave a brief overview of this Council Memo.

Corporation Counsel Chris Regis stated the language drafted in the amendment was taken from language in similar ordinances from two neighboring communities.

A brief discussion was held regarding the allowance of rope lighting in windows in commercial and industrial districts.

Motion to deny Council Memo #468-17: Ordinance Amending Article VII, Section 47-17.21(3)(h), Scope of Regulations (Adding Prohibition of Window Outline Lighting) (ZO-2-17) was made by Councilman Michael F. Turk.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Pat Mudron, Councilman Michael F. Turk

Nays: Councilman Terry Morris, Councilwoman Jan Hallums Quillman

Abstain: Mayor Robert O’Dekirk

3. Council Memo #469-17: Ordinance Approving a Variation of Use to Allow a Party Supply Store and Carryout Restaurant, a B-1 (Neighborhood Business) Use Within an R-2 (Single-Family Residential) Zoning District, Located at 1214 N. Raynor Avenue (Petition 2017-43)

Council Memo #469-17

The Interim City Manager gave a brief overview of this Council Memo.

Motion to deny Council Memo #469-17: Ordinance Approving a Variation of Use to Allow a Party Supply Store and Carryout Restaurant, a B-1 (Neighborhood Business) Use Within an R-2 (Single-Family Residential) Zoning District, Located at 1214 N. Raynor Avenue (Petition 2017-43) was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilwoman Jan Hallums Quillman

Nays: Councilman Pat Mudron, Councilman Michael F. Turk

Abstain: Mayor Robert O’Dekirk

Councilwoman Quillman explained the reason she motioned to deny Council Memo #469-17: Ordinance Approving a Variation of Use to Allow a Party Supply Store and Carryout Restaurant, a B-1 (Neighborhood Business) Use Within an R-2 (Single-Family Residential) Zoning District, Located at 1214 N. Raynor Avenue.

A brief discussion was held regarding the allowance of bar to operate from this location in the past.

4. Council Memo #470-17: Ordinance Approving a Special Use Permit to Allow an Auto Body Repair Shop, Located at 2095 Oak Leaf Street (Petition 2017-47)

Council Memo #470-17

The Interim City Manager gave a brief overview of this Council Memo.

Motion to adopt Council Memo #470-17: Ordinance Approving a Special Use Permit to Allow an Auto Body Repair Shop, Located at 2095 Oak Leaf Street (Petition 2017- 47) was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #470-17

Ordinance No. 17653

5. Council Memo #471-17: Ordinances for the Levy and Assessment of Taxes for 2014 Special Service Areas (Neighborhood Improvement Program)

Council Memo #471-17

a.Ordinance for the Levy and Assessment of Taxes in and for the 2014 Joliet Special Service Area Number One Oneida Street/Prairie Avenue

Council Memo #471-17

Ordinance No. 17654

b. Ordinance for the Levy and Assessment of Taxes in and for the 2014 Joliet Special Service Area Number Two Stone Street (Broadway Street - Hickory Street)

Council Memo #471-17

Ordinance No. 17655

c. Ordinance for the Levy and Assessment of Taxes in and for the 2014 Joliet Special Service Area Number Three Eastern Avenue (Cass Street - Jackson Street)

Council Memo #471-17

Ordinance No. 17656

Motion to adopt Council Memo #471-17: Ordinances for the Levy and Assessment of Taxes for 2014 Special Service Areas (Neighborhood Improvement Program) was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

6. Motion to adopt Council Memo #472-17: Ordinance Approving an Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement (Rock Run Crossings Expansion Request) was made by Councilman Larry E. Hug.

Council Memo #472-17

The Interim City Manager gave a brief overview of this Council Memo.

Motion to adopt Council Memo #472-17: Ordinance Approving an Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement (Rock Run Crossings Expansion Request) was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #472-17

Ordinance No. 17657

7. Council Memo #473-17: Ordinance Approving An Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement (Ecolab Expansion Request)

Council Memo #473-17

Motion to adopt Council Memo #473-17: Ordinance Approving An Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement (Ecolab Expansion Request) was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #473-17

Ordinance No. 17658

B. Resolutions:

1. Council Memo #475-17: Resolution Authorizing Execution of an Agreement for the Lease and Operation of the Joliet Baseball Stadium (Joliet Community Baseball and Entertainment LLC)

Council Memo #475-17

The Interim City Manager gave a brief overview of this Council Memo.

Motion to adopt Council Memo #475-17: Resolution Authorizing Execution of an Agreement for the Lease and Operation of the Joliet Baseball Stadium (Joliet Community Baseball and Entertainment LLC) was made by Councilman Michael F. Turk.

Motion seconded by Councilman Pat Mudron.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #475-17

Resolution No. 7177

2. Council Memo #476-17: Resolution Authorizing Execution and Accepting a Grant of Easement (Waste Management)

Council Memo #476-17

The Interim City Manager gave a brief overview of this Council Memo. Motion to adopt Council Memo #476-17: Resolution Authorizing Execution and Accepting a Grant of Easement (Waste Management) was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #476-17

Resolution No. 7178

3. Council Memo #477-17: Resolution Declaring Certain City of Joliet Property as Surplus

Council Memo #477-17

Motion to adopt Council Memo #477-17: Resolution Declaring Certain City of Joliet Property as Surplus was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #477-17

Resolution No. 7179

4. Council Memo #478-17: Resolution Authorizing the Allocation of Home Funds and the Execution of a Home Subrecipient Agreement Between the City of Joliet and the Will County Center for Community Concerns

Council Memo #478-17

The Interim City Manager gave a brief overview of this Council Memo.

Motion to adopt Council Memo #478-17: Resolution Authorizing the Allocation of Home Funds and the Execution of a Home Subrecipient Agreement Between the City of Joliet and the Will County Center for Community Concerns was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #478-17

Resolution No. 7180

XI. Bids and Contracts:

A. Award of Contracts:

1. Council Memo #480-17: Request for Authorization to Amend the Budget and Purchase Police MDT In-Squad Computers

Council Memo #480-17

2. Council Memo #481-17: Request for Authorization to Award the 2017 Public Utilities Restoration Program Phase II Contract

Council Memo #481-17

3. Council Memo #482-17: Request for Authorization to Award a Contract for the Well 11D Removal Project – 2017

Council Memo #482-17

4. Council Memo #483-17: Request for Authorization to Award a Contract for the 2017 Streetlight Luminaires Purchase Order – Phase 3

Council Memo #483-17

5. Council Memo #484-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Site Utilities and Excavation

Council Memo #484-17

6. Council Memo #485-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Fencing

Council Memo #485-17

7. Council Memo #486-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Concrete

Council Memo #486-17

8. Council Memo #487-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Wall Padding

Council Memo #487-17

9. Council Memo #488-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Landscaping

Council Memo #488-17

10. Council Memo #489-17: Request for Authorization to Award a Contract for the Joliet Minor League Baseball Park - Painting

Council Memo #489-17

11. Council Memo #490-17: Request for Authorization to Approve a Professional Services Agreement for the Eastside WWTP Phosphorus Removal and Sludge Handling Improvements Project

Council Memo #490-17

A brief discussion was held concerning the work to be completed at the Joliet minor league ballpark.

In response to Councilman Hug's questions, Jim Trizna, Director of Public Works, briefly discussed reimbursement from ComEd for the LED street lighting project.

Councilman Hug further explained the use of TIF funds to complete the renovations at the ballpark.

Motion to approve Council Memos #480-17 through #490-17 was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Pat Mudron.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Amendments, Change Orders and Payments:

1. Council Memo #492-17: Request for Authorization to Approve Change Order No. 10 for the Eastside WWTP Influent Pumping Station and Screen Replacement Project

Council Memo #492-17

2. Council Memo #493-17: Request for Authorization to Approve Change Order No. 1 for the 2017 Sanitary Sewer Rehabilitation Project

Council Memo #493-17

Motion to approve Council Memos #492-17 and #493-17 was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

XII. City Manager:

The City Manager reported on the increased number of female and ethnic applicants for firefighters from the 2015 applications to the current 2017 applications.

Mayor O'Dekirk thanked Bishop Purchase, as a member of the Police and Fire Board, for their efforts to expand the pool of firefighter applicants.

XIII. New Business (Not For Final Action Or Recommendation):

Mayor O'Dekirk thanked Cadence Premier Logistics, Christa Desiderio, volunteers from City staff and those who donated for making the City’s hurricane Harvey relief efforts such a success.

XIV. Public Comments:

Tim Kelly, Sewer Foreman, thanked the Mayor and Council for his 37 years of service.

Robert Webb addressed the Mayor and Council concerning electronic devices brought into the Will County Courthouse.

Robert Hernandez invited everyone to the Latin Festival being held on Saturday in Joliet's downtown City Center. He thanked the Mayor, Council, and Police for their work for the betterment of the city.

Councilman Gerl arrived at the meeting at 7:51 p.m.

XV. Mayor and Council Comments:

Councilwoman Gavin gave an invitation for everyone to attend the ground breaking of the Joliet Park District at Nowell Park on Saturday starting at 10:00 a.m.

Councilman Hug congratulated the Plainfield Central High School Football team on their win last week.

Councilman Mudron congratulated the Larkin Avenue Jewel Osco for their grand re-opening after extensively remodeling the location.

Councilwoman Quillman congratulated MyGrain Brewer on their grand opening at the old Union Station.

Mayor O'Dekirk highlighted the opening of MyGrain Brewer, ribbon cutting for the Joliet Park District at West Park, an African-American Business Association and Joliet Chamber of Commerce Event, groundbreaking at Murphy USA on Jefferson Street, Race Fan Rally at the Joliet Historical Museum, All Nations Church Festival, and the opening of Hope Manner for homeless veterans located at the old Silver Cross Hospital. He thanked the City's first responders for their hard work over the past couple weeks on difficult cases. He informed Council he has contacted Governor Rauner's office to meet concerning the prison property on Collins Street.

XVI. Closed Session to discuss the following subjects:

Motion to enter closed session to discuss personnel, collective bargaining, land acquisition or conveyance and pending or threatened litigation after which the meeting will be adjourned was made by Councilwoman Bettye Gavin. Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk

XVI. Adjournment:

https://joliet.granicus.com/DocumentViewer.php?file=joliet_03e938e5-fe89-4186-83da-b9bad58a9ce1.pdf&view=1

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