City of Joliet Public Service Committee met November 7.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Absent: None.
Also Present: Jim Eggen - Director of Public Utilities, Jim Trizna - Director of Public Works, Meg McEvilly - Purchasing / Contracts Administrator, Dave Druzik - Superintendent of Fleet Services, Greg Ruddy - Public Works Administrator, Allison Swisher - Civil Engineer II, Jonathan Hall - Capitol Program Engineer, David Ortiz - Civil Engineer I, Ryan Liang - Civil Engineer II, Mike Eulitz - Roadways Engineer, and Tom Schwerha - Parking Superintendent.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from October 17, 2017 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
3. Public Comment
4. Contracts
a. Request for Authorization to Purchase Public Safety Vehicle
Dave Druzik, Fleet Services Superintendent, discussed the purchase of a vehicle for the Public Safety Department, in the amount of $30,299.00, on behalf of D'arcy Buick/GMC in Joliet.
b. Request for Authorization to Award contracts for the Purchase of Motor Fuels, 2018, Bid 2298-1177 (to be submitted – Bid Opening 11/6/17 – 9 am)
Meg McEvilly, Purchasing/Contracts Administrator, discussed the Award of Motor Fuels for 2018, for approximately 400,000 gallons of unleaded fuel, on behalf of Mansfield Oil. Also discussed was the purchase of 50,000 gallons of Grade 1 Diesel Fuel and 120,000 gallons of Grade 2 Diesel Fuel, on behalf of Heritage FS.
c. Request for Authorization to Award a Contract for the Charity Avenue / Sherman Street Roadway Project – MFT Sect. No. 17-00506-00-FP
David Ortiz, Civil Engineer I, discussed the Award of Charity Avenue / Sherman Street Roadway Improvements, in the amount of $380,785.02, on behalf of P.T. Ferro Construction Co. Jim Trizna, Public Works Director, discussed new IDOT regulations regarding environmental issues. This new regulation has delayed the project to Spring 2018.
d. Request for Authorization to Approve the 2017-2018 Rock Salt Purchase Contract
Mike Eulitz, Roadways Engineer, discussed the annual Rock Salt Purchase, for a unit price of $46.13 per ton, through Cargill Incorporated. This is a $10.00 savings from last year’s pricing.
e. Request for Authorization to Purchase Meters and Smartpoint Radios
Jon Hall, Capital Program Engineer, discussed the purchase of Meter Equipment, in the amount of $46,381.50, on behalf of Core & Main LP.
f. Request for Authorization to Approve Software Upgrade for Automatic Meter Reading System
Jon Hall discussed the AMR software upgrade, in the amount of $59,395.00, on behalf of Core & Main LP. This upgrade provides better tools to analyze high consumption issues.
g. Request for Authorization to Award a Contract for the Spring Creek Interceptor Sewer Lining at the CN Railyard
Allison Swisher, Civil Engineer II, discussed the lining of the Spring Creek Interceptor in the CN Railyard, in the amount of $522,061.00, on behalf of Hoerr Construction Inc. This also includes Amendment No. 3, in the amount of $41,256.59, on behalf of RJN Group.
h. Request for Authorization to Purchase and Install Pay and Display Terminals for on-street Parking
Tom Schwerha, Parking Superintendent, discussed the purchase, installation, Service Agreement, and software of Pay and Display Terminals for on-street parking, in the amount of $178,980.00, on behalf of Total Parking Solutions. This is for the two we did a trial on and 17 additional installations. Councilwoman Gavin asked what can be done with the old meters. Tom Schwerha stated another municipality purchased them and we will reach out to them first. If they are not interested, we will scrap them for the scrap value. Installation time will be within 6-8 weeks from Council approval. These new terminals allow pay by phone as well.
Motion to recommend Authorization to Award a Contract for: a) the Purchase of Public Safety Vehicle; b) Purchase of Motor Fuels, 2018 - Bid 2298-1177; c) the Charity Avenue / Sherman Street Roadway Project - MFT Section No. 17-00506-00-FP; d) Approval of the 2017-2018 Rock Salt Purchase Contract; e) Purchase of Meters and Smartpoint Radios; f) Approval of Software Upgrade for Automatic Meter Reading System; g) the Spring Creek Interceptor Sewer Lining at the CN Railyard; and h) to Purchase and Install Pay and Display Terminals for On Street Parking to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / And Final Payments
a. Request for Authorization to Approve Change Order No. 1 for the 2017 miscellaneous Sanitary Sewer Point Repairs Project
Allison Swisher discussed Change Order No. 1, in the amount of $10,303.00, on behalf of J.S. Alberico Construction. This is for additional locations found since the award.
b. Request for Authorization to Approve Change Order No. 1 and Payment No. 5 and Final for the Terry Drive Water Main Improvements Project
Ryan Liang, Civil Engineer II, discussed Change Order No. 1, in the amount of $10,953.00, on behalf of Construction by Camco Inc. This was for additional pavement restoration and less water main and connections.
c. Request for Authorization to Approve Change Order No. 1 and Payment No. 4 and Final for the Marycrest Phase II Water Main Improvements Project
Allison Swisher discussed Change Order No. 1, in the amount of ($92,516.37), on behalf of Brandt Excavating Inc.
d. Request for Authorization to Approve Amendment No. 3 to the Professional Services Agreement for the 2017 Water System Rehabilitation Program
Allison discussed Amendment No. 3, in the amount of $52,230.00, on behalf of Baxter & Woodman Inc. This allowed for the work on the Downtown Water Main Project to be done at night.
e. Request for Authorization to Approve Change Order No. 2 for the 2017 Sanitary Sewer Rehabilitation Project
Allison discussed Change Order No. 2, in the amount of ($728.90), on behalf of Insituform Technologies Inc.
f. Request for Authorization to Approve Amendment No. 1 to the Professional Services Agreement for the Washington Street Streambank Stabilization Project
Allison discussed Amendment No. 1, in the amount of $9,500.00, on behalf of HR Green. This Change Order is for additional surveying to take advantage of additional state grants that are available. Invasive species control is needed to properly restore and stabilize the site.
g. Request for Authorization to Approve Amendment No. 1 for the Professional Engineering Services for Phase I and II Engineering Services for the Houbolt Road (I-80 / U.S. Route 6) Interchange Modification and Roadway Reconstruction Project
David Ortiz discussed Amendment No. 1, in the amount of $11,304.26, on behalf of Transystems Corporation. This Amendment is for additional soil borings.
h. Request for Authorization to Approve Change Order No. 1 for the Well 22D Rehabilitation Project
Jim Eggen, Director of Public Utilities, discussed Change Order No. 1, in the amount of $67,200.00, on behalf of Layne Christensen Company for a factory rebuilt motor.
Motion to recommend Request for Authorization to Approve: a) Change Order No. 1 for the 2017 Miscellaneous Sanitary Sewer Point Repairs Project; b) Change Order No. 1 and Payment No. 5 and Final for the Terry Drive Water Main Improvements Project; c) Change Order No. 1 Change Order No. 1 and Payment No. 4 and Final for the Marycrest Phase II Water Main Improvement Project; d) Amendment No. 3 to the Professional Services Agreement for the 2017 Water System Rehabilitation Program; e) Change Order No. 2 for the 2017 Sanitary Sewer Rehabilitation Project; f) Amendment No. 1 to the Professional Services Agreement for the Washington Street Steambank Stabilization Project; g) Amendment No. 1 for the Professional Engineering Services for Phase I and Phase II Engineering Services for the Houbolt Road (I-80 / U.S. Route 6) Interchange
Modification and Roadway Reconstruction Project; and h) Change Order No. 1 for the Well 22D Rehabilitation Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances And Resolutions
a. Resolution in support of the Illinois Transportation Enhancement Program for Chicago Street Streetscape Improvements
Greg Ruddy, Public Works Administrator, discussed the Resolution for Enhancement Program for the Chicago Street Streetscape Improvements. Should the City receive grant funding, the City would be required to provide 20% of the costs. There are numerous items eligible for grant funds. Jim Trizna discussed that the City will be doing two blocks of streetscape improvements in 2018 going up to Van Buren.
b. Resolution Appropriating Motor Fuel Tax Funds for the Charity Avenue / Sherman Street Roadway Project – MFT Sect. No. 17-00506-00-FP
Jim Trizna discussed the Resolution appropriating funds.
Motion to recommend Resolution: a) In Support of the Illinois Transportation Enhancement Program for Chicago Street Streetscape Improvements; and b) Appropriating Motor Fuel Tax Funds for the Charity Avenue / Sherman Street Roadway Project – MFT Sect. No. 17-00506-00-FP to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Jim Eggen stated 15 hydrants were repaired, three of those were listed as out of service. Twelve fire hydrants were serviced. That leaves 39 out of service and 14 are operational needing repair.
b. Report on Valves
Jim Eggen stated two valves have been reset moving them out of service. One new valve was installed and we have 23 that need repair or replacement.
c. Utilities Contracted Services
Jim Eggen stated there is a sanitary sewer repair up by the Hill Top Drive In on U.S. Route 6 that we will have a Change Order forthcoming. This is for a sewer contractor we are currently working with.
8. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
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