Kendall County Administration/Human Resources Committee met January 4.
Here is the minutes provided by the Committee:
Call To Order - Committee Vice Chair Judy Gilmour called the meeting to order at 5:30 p.m.
Roll Call
Attendee Name; Status; Arrived; Left Meeting:
Judy Gilmour Here
Matthew Prochaska Here
Lynn Cullick 6:00p.m.
Elizabeth Flowers Present
John Purcell 5:37p.m.
With three members present a quorum was established to conduct committee business.
Member Purcell arrived at 5:37p.m. and Member Cullick arrived at 6:00p.m.
Staff Present: Bob Jones, Scott Koeppel, Becki Rudolph
Approval Of Agenda
Motion: Member Prochaska
Second: Member Flowers
Result: The agenda was approved by a 3- 0 Voice Vote
Approval Of Minutes – December 4, 2017
Motion: Member Flowers
Second: Member Prochaska
Result: Approved with a 3-0 Voice Vote
Department Head And Elected Official Reports
Bob Jones, Treasurer/Collector’s Office – Mr. Jones briefed the committee that he received 20 plus insurance requests for changes after the deadline for submission proposed by the Treasurer’s Office. Mr. Jones stated that since the benefits were approved so late in the year, requests for changes after the deadline made it very difficult to submit and could possibly have caused problems for those individuals that failed to comply on time.
Mr. Jones asked the committee if there is a County policy about receiving payments for Insurance from non-payroll employees, retirees, and others on time, is there a deadline for submission of payment, etc., because some payments have been received weeks or even months late. Scott Koeppel will research for a policy and report back to the committee at a future meeting.
Committee Business
➢ Approval of Resolution Authorizing Execution and Amendment of Section 5311 Grant Agreement – Mike Neuenkirchen, Kendall Area Transit informed the committee about this federal portion of the grant agreement that was approved by the Board last month.
Member Purcell made a motion to forward the item to the County Board for approval, second by Member Flowers. With four members voting aye, the motion passed.
➢ Approval of Technology Services Director Job Description – Mr. Koeppel reviewed the updated Technology Services Director job description with the committee, and mentioned that the previous suggestions made by the State’s Attorney’s Office had been omitted, but were added, as well as additions from Mr. Koeppel. Mr. Koeppel highlighted the changes from the previous job description and this proposed job description.
Member Purcell made a motion to forward the item to the County Board for approval, second by Member Prochaska. With four members voting aye, the motion carried.
➢ Discussion of Technology Services Director Position Posting – Mr. Koeppel reviewed the proposed changes with the committee, and asked the committee for permission to post the position after the County Board approves the Job Description at the January 16, 2018 County Board meeting. There was consensus to post the position after January 16, 2018.
Discussion on a proposed salary range of $88,000 to $92,000, the posting timeframe of 30-days online, two rounds of interviews - the first with the County Administrator and the County Deputy Administrator, and then secondly including the Admin HR Committee Chair. This item will be included on the January 11, 2018 Finance Committee agenda.
➢ Discussion of Letter to Employees about Health Insurance Network Change – Member Cullick reminded the committee that the idea of transparency and open communication with employees was important to all of them, and that a letter explaining the network change, how the changes will take place, employee responsibilities including in-network facilities, hospitals, and physicians, as well as employee prescription responsibilities, and other issues that might be of concern such as the Wellness Program. Mr. Jones provided informational sheets that were distributed by email to all County employees along with enrollment forms in November 2017. There was consensus by the committee that it was not necessary to send a letter to employees or take any further action at this time.
➢ Review of Employee Handbook Revisions – Mr. Koeppel reported that the current employee handbook states that an employee is qualified for IMRF if you work 600 hours, which will need to be changed since the Board approved increasing the hours to 1000. There was consensus by the committee to change the handbook to reflect this new information.
Action Items For January 16, 2018 County Board Agenda
Approval of Resolution Authorizing Execution and Amendment of Section 5311 Grant Agreement
Approval of Technology Services Director Job Description
Items For The January 11, 2018 Committee Of The Whole – None
Public Comment – None
Executive Session – Not needed
Meeting Adjournment
Motion: Member Flowers
Second: Member Prochaska
Result: Approved with a Unanimous Voice Vote
This meeting was adjourned at 6:55 p.m.
https://www.co.kendall.il.us/wp-content/uploads/01-04-2018-Admin-HR-Meeting-Minutes.pdf
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