Kendall County KenCom Finance Committee met February 15.
Here is the minutes provided by the Committee:
Larry Nelson called the meeting to order and requested a roll call of the membership. A roll call was taken with all five members present which resulted in having a quorum for voting purposes.
Nelson called for a motion to approve the agenda. Witek made a motion to approve the agenda as submitted, seconded by Hausler. All members present voting aye. Motion carried.
Nelson called for Public Comments – None
Nelson called for Correspondence – Bergeron stated the Economic Interest Statements have been mailed and reminded all board members to include KenCom on the statement and send back to Debbie Gillette by May 1st. Bergeron received a letter from the Grundy County Emergency Board Chairman in reference to their interest in a Tyler New World partnership with KenCom.
Staff Report – Bergeron gave a report on Personnel as follows: Two new employees started on January 22nd, 2018 and are currently in Phase I of KenCom’s training program. Training as follows: Quarterly shift meetings took place on January 4th. Motorola provided training on new console radio equipment on January 10th. Supervisors conducted TTY training with each member of their shift during the month of January. Pamela Hurtig and Ashley Conrad attended the Tyler I3 User Group in Elgin on January 25th and 26th. Jennette Welter-Fichtel, Pamela Hurtig, Heather Gutierrez, Jennifer Stein and Lynette Bergeron will be attending the APCO Leadership Symposium on Thursday, March 8th and Jennifer and Lynette will be attending on Friday, March 9th for the manager’s portion of the symposium. Information as follows: KenCom went live with the Motorola 7500 radio console equipment on Tuesday, January 23rd, 2018. CAD Project Updates: County IT prepared the KenCom servers and established connectivity for Tyler. Tyler began production on the servers on January 29th to prep for the migration of data from the current Kendall County server to the KenCom servers. The LERMS system will be down on February 21st beginning at 8 a.m. for approximately 4 hours as Kendall County IT and Tyler Tech copy the New World database on the current Kendall County server to migrate the data to the new KenCom environment. Tyler will be on site for the LERMS (LiveScan) Interface Migration Feb 13th-16th. The first build week will be for Fire RMS and is scheduled for Feb 26th-Mar 2nd. The second build week, March 5th through March 9th, will be for the migration of Montgomery PD’s RMS records into Kendall County’s environment. Wireless 9-1-1 statistics for the month of January 2018 represented 75% of calls received.
Closed Session Minutes – None
Consent Agenda – Nelson called for approval of the consent agenda. Witek made a motion, seconded by Hausler to approve the consent agenda which includes approval of the January 2018 Treasurer’s Report, and January 18th, 2018 Finance Committee Minutes. Witek, Peters, Hausler, Nelson and Burgner voting aye; Purcell voting nay. Motion carried.
Nelson called for the Standing Committee Reports:
Personnel Committee Report – No Report
Strategic Planning Committee Report – No Report
Operations Board Chair Report – Bergeron stated Scott Koeppel and Darryl Kollins from Kendall County IT talked to the agencies about connecting into the servers at KenCom in order to access their police and fire records management information.
Finance Committee Report:
Approval of Bills:
Operation Bills – Hausler made a motion to approve the February Operations Bills in the amount of $189,918.93, seconded by Witek. Discussion. A roll call vote was taken with all six members present voting aye. Motion carried.
Surcharge Bills – Hausler made a motion to approve the February Surcharge Bills in the amount of $30,027.95 seconded by Purcell. Discussion ensued on the destruction of the old computers once the new ones are purchased. A roll call was taken with all six members present voting aye. Motion carried.
Anticipated Expenses – None
Nelson called for Old Business: Backup Power for the Montgomery Tower – Nelson stated they are going to go out for bid for a diesel backup generator at the Montgomery Water Tower versus a natural gas line.
Somonauk Police/Somonauk Fire – Nelson stated the State of Illinois has authorized and currently has a line being installed as a handoff between AT&T and Frontier which will allow ALI and ANI for DeKalb County (which will benefit Sandwich Fire and some western portions of the County) to be transferred straight to KenCom. This line is being installed for the public safety of Sandwich so KenCom can receive ANI/ALI data when 9-1-1 calls are transferred.
Tyler/New World CAD – Discussed in staff report.
Grundy County 9-1-1 Backup/Microwave Radio Expansion – Nelson stated Grundy County has expressed interest in operating off of KenCom’s Tyler/New World System for CAD and the Police and Fire Records Management System. KenCom would be the host agency for the software. The maintenance costs for Grundy County needs to be decided by the current police and fire agencies. Discussion ensued.
Any other Old Business – None
Nelson called for New Business:
Closed Session Audio Destruction – None
Microwave Radio Expansion – Montgomery – KenCom has received the 9-1-1 reimbursement funds from Montgomery and has begun discussions on the building of additional receive sites in Montgomery to improve radio reception for fire and police. Nelson stated he would like to bring in some vendors to look at locations.
NG9-1-1 Expenses Grant – Nelson stated both KenCom and Grundy County have the same viper phone system and this system can be upgraded to handle an entire region. There is a grant available from the State Police 911 called the NG9-1-1 Expense Grant. KenCom and Grundy County have applied for this grant to allow the two phone systems to be upgraded to a cloud level so they can talk to each other, which would open up the possibility of regionalization down the road. The grant would include equipment, installation and a small piece for training to total $188,876.41. Discussion ensued.
Grundy County Connection to KenCom Tyler New World CAD/RMS – Discussed in the Grundy County 9-1-1 Backup.
Other New Business – Bergeron stated she was originally quoted from West for the ALI gateway that was used for budgetary purposes. Recently West realized we were two sim cards short to add the lines. The quote was refreshed and KenCom was only charged for one additional sim card with an increase of $4,238.65, due to West making the error they gave one sim card free.
Other Business – None
Closed Session – None
Nelson stated the next Finance Committee meeting is Thursday March 15th, 2018 at the Public Safety Center - 9:00 a.m. Burgner made a motion to adjourn the meeting, seconded by Witek. All members present voting aye. Meeting adjourned at 9:58 a.m.
https://www.co.kendall.il.us/wp-content/uploads/Finance-Meeting-Minutes-2-15-18.pdf
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