County of Kendall Budget and Finance Committee met April 26.
Here is the minutes as provided by the committee:
Call to Order
Committee Chair John Purcell called the Budget and Finance Committee meeting to order at 4:02p.m.
Roll Call
Attendee Status Arrived Left Meeting
John Purcell 4:05p.m.
Lynn Cullick Here
Bob Davidson Yes
Matt Kellogg EXCUSED
Matthew Prochaska Here
Staff Members Present: Latreese Caldwell, Scott Koeppel
Approval of Agenda – Member Prochaska made a motion to approve the agenda, second by Member
Davidson. With three members present voting aye, the agenda was approved by a vote of 3-0.
Approval of Claims – Member Prochaska made a motion to forward the Approval of Supplemental
Claims in an amount not to exceed $878,978.33, and Supplemental Coroner Claims in an amount not to
exceed $2,291.83 to the County Board, second by Member Davidson. With three members present
voting aye, the claims were approved by a vote of 3-0.
Department Head and Elected Official Reports
Latreese Caldwell reported that the single audit was completed for the Circuit Clerk’s Office, and
there were two issues:
1. The Circuit Clerk omitted having a management discussion and analysis for their fund, which is
a requirement by the Government Accounting Standards Board
2. Finding: That during the testing there were two fees were not being assessed properly
according to state statutes, one since 2015, and one since 2012
There was consensus by the committee to ask if the Circuit Clerk has resolved these issues, before any fee
changes are made.
Reports from Other Committees
Facilities Management Committee - Member Davidson reported that he was informed that the
retention pond behind the Health Department is infested with mosquitoes. Member Davidson
suggested that he would need to hire an engineer to help them plan a way to drain the pond so that
it can be mowed and address the situation permanently. There was consensus by the committee
to have the Facilities Management proceed with contacting an engineer and formulating a
plan of action.
Member Davidson also asked the Finance Committee for direction on how to proceed with the
replacement of the HVAC system at the Public Safety Center, since they have not received a bid
within the proposed budget. There was consensus by the committee to invite Jim Smiley to
attend the May 10, 2018 meeting, and to provide the Trane proposal at that meeting for
review and discussion.
Member Davidson also stated that he was approached by Kendall Housing Authority asking for
additional office space for their current operation, due to increased files being relocated into their
office. Discussion on options for secured file storage, other available office space in the Health
Department, and possibly relocating the VACKC offices to another location. There was
consensus to have Facilities Management locate a secure area for file storage in the Health &
Human Services Building, and to discuss the issue in the next budget cycle meetings.
Items of Business
Ms. Caldwell reviewed the County Board Compensation and Benefits statistics including the
salary, per diem, mileage, medical benefit and IMRF/ECO for FY2017.
There was consensus by the committee to forward the following to the May 10, 2018 Committee
of the Whole meeting for discussion and approval:
Effective December 1, 2018 to November 30, 2020, all compensation, mileage
reimbursement and health benefits shall remain status quo as stipulated in Resolution 2012-
26, approved by the County Board on May 15, 2012.
Effective December 1, 2020, County Board members elected to a term beginning December
1, 2018 and County Board members elected to a term beginning December 1, 2020, shall be
eligible to receive the following compensation, mileage reimbursement, and health and
dental insurance benefits in lieu of the compensation and benefits structure previously
established in Resolution 2012-26:
An annual salary of $17,500 and annual increase of 1.5% as follows:
Effective December 1, 2020 $17,500
Effective December 1, 2021 $17,763
Effective December 1, 2022 $18,029
Shall not receive per diem compensation for meeting attendance
Additional annual stipend of $1,200 for the County Board Chairman to serve as
Liquor Control Commissioner
Mileage reimbursement for meetings outside of the boundaries of Kendall County
authorized and approved by a majority vote of the County Board or with the prior
written authorization by the County Board Chairman
Choice of health and dental insurance plans offered by the County to non-union
employees with cost of plan premiums to be shared by County and the participating
County Board member in the same ratio paid by full time non-union employees of
the County
Shall not receive mileage reimbursement for any travel within the boundaries of
Kendall County
Public Comment – None
Questions from the Media – None
Items for the May 1, 2018 County Board Agenda
Approval of Supplemental Claims in an amount not to exceed $878,978.33, and Supplemental
Coroner Claims in an amount not to exceed $2,291.83
Items for the May 10, 2018 Committee of the Whole Agenda
Discussion and Approval of Resolution to Establish the Compensation, Mileage Reimbursement and
Health Benefits for County Board Members Elected to a Term Beginning December 1, 2018 and
County Board Members Elected to Terms beginning December 1, 2020
Executive Session – Not needed
Adjournment – Member Davidson made a motion to adjourn the Budget and Finance Committee
meeting, second by Member Cullick. The meeting was adjourned at 5:23p.m. by a 4-0 vote.
https://www.co.kendall.il.us/wp-content/uploads/04-26-2018-Finance-Minutes.pdf
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