City of Yorkville Public Works Committee met Aug. 20.
Here is the minutes provided by the committee:
Vice-Chairman Ken Koch Alderman Chris Funkhouser
Alderman Seaver Tarulis
Absent: Alderman Joe Plocher
Other City Officials
Mayor John Purcell Public Works Director Eric Dhuse
City Administrator Bart Olson Engineer Julie Morrison, EEI
Carri Parker, Purchasing Manager
Katie Finlon, Kendall County Record Tyler Bachman, WSPY
The meeting was called to order at 6:35pm by Vice-Chairman Ken Koch immediately following a joint meeting with the Kendall County Highway Committee.
Citizen Comments: None
Previous Meeting Minutes: July 16, 2019
The minutes were approved as presented.
1. PW 2019-54 Grande Reserve Unit 2 – Bond Release
Ms. Morrison recommended full release of the $124,225.41 bond since the 1-year warranty period has ended and punchlist completed. The committee agreed and this moves to the City Council.
2. PW 2019-55 Grande Reserve Unit 5 – Bond Release
The 1-year warranty period has ended and all punchlist items are done. The bond value is $109,456.65 and Ms. Morrison recommended full release. This moves to the City Council with committee approval.
3. PW 2019-56 Casey's – Letter of Credit Release
This is also a 1-year warranty completion with all punchlist items done. Ms. Morrison recommended release of the $7,603.80 letter of credit and this moves to the City Council with committee approval.
4. PW 2019-57 Well #4 Autotransformer Purchase
Mr. Dhuse said this repair part has been replaced one other time and the well will not start without it. The part is small, but very expensive and he would like to replace it with a solid state unit which is more reliable. There was brief conversation about the cost of the part which is not to exceed $48,750. The committee recommended purchase and this moves to the City Council.
5. PW 2019-58 Hydrant Flushing
The flushing procedure was explained by Mr. Dhuse with the aid of a map. He said there are four pressure zones and each is done once a year. If there are complaints or questions, extra flushing may be done. SCADA tracks the flushings. Mr. Dhuse said chlorine residuals are tracked daily from 23 random points throughout town. A city-wide flush will be done at each hydrant in October to remove iron. This information was requested following attendance by Aldermen Plocher and Milschewski at a Heartland HOA meeting. Alderman Funkhouser asked if the city could send information to residents when flushings are done and Mr. Olson said information can be sent with the utility bills. Social media was also used and signs were placed at the entrance to each subdivision. These methods along with others, will be used for the upcoming chemical flush.
6. PW 2019-59 Materials Storage Shed – Bid Award and Budget Amendment
Mr. Dhuse thanked Ms. Parker for all the work on this bid and said the lowest bid came from Lite Construction not to exceed $249,700. This amount was not budgeted for this year, however, Mr. Fredrickson drafted a budget amendment for this expense and this matter will require a super majority vote. Alderman Tarulis said he did not like to defer planning money, but all agreed the shed is needed. The shed needs to be built by November 1st. This item moves to the August 27th City Council meeting.
7. PW 2019-60 Mill Road Land Acquisition – Plats of Dedication
Mr. Olson said this is the final part of the land acquisition for the two eastern parcels on Mill Rd.
These are strips of land for right-of-way for the improvements and repaving. The agreements have been signed, payment made and the land sale must now be recorded. Parcel #3 is part of the land swap. This moves to the City Council.
1. PW 2018-102 East Alley Parking Lot - Update
Ms. Morrison said a grant of easement has been drafted for the access on the east side of lot #5. The draft was sent to the Imperial Investments attorney and should be ready for approval at the next City Council meeting. It is hoped the improvements will be done in 2-3 weeks. Ms. Morrison will determine if a previous easement needs to be vacated.
2. PW 2019-52 Galena Road / Kennedy Road / Mill Road
This item was discussed at the joint County/City meeting just prior to this meeting. The committee said most likely there will be a future traffic light at Galena and Kennedy with several variables for the Mill Road and Kennedy intersection which may result in a roundabout or light in the future.
3. PW 2019-53 Mill Road Resurfacing
This was discussed at the joint County/City meeting prior to this meeting. The committee was OK with the bid that was presented and this now moves to the City Council.
Additional Business: None
There was no further business and the meeting was adjourned at 7:04pm. Minutes respectfully transcribed by Marlys Young, Minute Taker