United City of Yorkville City Council October 22 met Oct. 22.

Here is the minutes provided by the council:

ROLL CALL

City Clerk Pickering called the roll.

Ward I Koch Present

Transier Present

Ward II Milschewski Present

Plocher Absent

Ward III Funkhouser Present

Frieders Present

Ward IV Tarulis Present

Peterson Present

Staff present: City Clerk Pickering, Chief of Police Jensen, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

None.

PRESENTATIONS

None.

PUBLIC HEARINGS

None.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

None.

MINUTES FOR APPROVAL

Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of

September 24, 2019 and October 8, 2019 as presented. So moved by Alderman Milschewski; seconded by Alderman Koch.

Motion unanimously approved by a viva voce vote.

BILLS FOR PAYMENT

Mayor Purcell entertained a motion to approve the bill list in the amount of$ 1, 122, 735. 05 ( vendors); 296,230. 14( payroll period ending 10/ 4/ 19); for a total of$ 1, 418,965. 19. So moved by Alderman Tarulis; seconded by Alderman Milschewski.

Motion approved by a roll call vote. Ayes- 7 Nays-0

Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye

REPORTS

MAYOR' S REPORT

City Council Goal Setting Meeting

Mayor Purcell thanked the elected officials and staff that attended the goal setting meeting on Saturday, October 19th.

Road Improvements

Mayor Purcell mentioned that the city had received good news regarding state funding for local road

projects. The state has added funding into the state' s five-year plan for road projects for the widening of Route 47 and the county will receive funding for construction of an Eldamain Road bridge over the Fox River.

PUBLIC WORKS COMMITTEE REPORT

Water Department Reports for July, August, and September 2019

(PW 2019-61)

Mayor Purcell entertained a motion to approve the Water Department Reports for July, August, and September 2019. So moved by Alderman Frieders; seconded by Alderman Koch.

Motion unanimously approved by a viva voce vote.

Anthony Place— Release of Remaining Performance Security

(PW 2019-65)

Alderman Koch made a motion to authorize the release of the subdivision maintenance bond( North American Specialty Insurance Company# 2168163); seconded by Alderman Frieders.

Motion approved by a roll call vote. Ayes-7 Nays- 0

Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye

Grande Reserve Unit 1— Acceptance of Public Improvements

(PW 2019-66)

Alderman Koch made a motion to accept the Grande Reserve Unit 1 public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting, and parkway trees as described in the Bill of Sale for ownership and maintenance by the city, subject to receipt of a maintenance guarantee in the amount of$ 170,747. 89, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale; seconded by Alderman Peterson.

Motion approved by a roll call vote. Ayes-7 Nays- 0

Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders- aye

Whispering Meadows Completion of Improvements—Change Order No. 2

(PW 2019-67)

Alderman Koch made a motion to approve the Whispering Meadows Completion of Improvements— Change Order No. 2 and authorize the Mayor to execute; seconded by Alderman Frieders.

Motion approved by a roll call vote. Ayes-7 Nays-0

Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye, Peterson-aye

Church Street Sanitary Improvements— Change Order No. 1

(PW 2019- 68)

Alderman Koch made a motion to approve the Church Street Sanitary Improvements— Change Order No. 1 and authorize the Mayor to execute; seconded by Alderman Milschewski.

Motion approved by a roll call vote. Ayes-7 Nays-0

Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders- aye, Peterson-aye, Koch-aye

Road to Better Roads Program—Professional Services Agreement—Design and Construction Engineering Agreement

(PW 2019- 69)

Alderman Koch made a motion to approve a Professional Services Agreement for Design and Construction Engineering for the 2020 Road Program and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.

Motion approved by a roll call vote. Ayes- 7 Nays-0

Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye, Peterson- aye, Koch-aye, Milschewski-aye

Ordinance 2019-59 Amending the Traffic Schedule and Index Intersection of Cornerstone Drive and Greenbriar Road)

(PW 2019- 70)

Alderman Koch made a motion to approve an Ordinance Amending the Traffic Schedule and Index Intersection of Cornerstone Drive and Greenbriar Road) and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier.

Motion approved by a roll call vote. Ayes-7 Nays- 0

Tarulis-aye, Transier-aye, Frieders-aye, Peterson- aye, Koch-aye, Milschewski-aye, Funkhouser-aye

ECONOMIC DEVELOPMENT COMMITTEE REPORT

Resolution Approving the Downtown Exterior Improvement Grant Program

(EDC 2019-83)

Alderman Milschewski made a motion to approve a Resolution Approving the Downtown Exterior Improvement Grant Program and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.

Alderman Milschewski made a motion to approve a Resolution Approving the Downtown Exterior Improvement Grant Program and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.

Discussion took place regarding the proposed grant program. It was mentioned that whenever there is a façade type program, these programs help to encourage property owners to spend money on outside improvements because the property owner is then able to recoup some of the money they invested in the improvements. Itwasfeltthataprogramlikethiscouldhelptoprovideacohesivemethodforthecityto have some consistency in how some of these buildings in the downtown area look.

It was asked if there was a sunset provision for this project. Community Development Director Barksdale- Noble said that there is no sunset provision proposed in the resolution; however, the program would end if funds are not budgeted by the City Council.

There was a question regarding what the cap for the project is. Director Barksdale- Noble said $ 50, 000 is currently proposed for the project with$ 25,000 for TIF 1and$ 25,000 for TIF 2. The proposed program will offer a 50% matching grant to applicants who spend a minimum of$ 1, 000 on a property with an existing structure. There is a maximum reimbursement cap of$ 15,000 per project.

A concern regarding the budget and lack of funds for the downtown TIF was brought up. If this program is approved with grant reimbursements coming out of the TIF district fund, it would increase the deficit in the TIF district. It was asked if someone who is already in a TIF agreement with the City could participate in this project. Director Barksdale-Noble said that would be a policy decision by the City Council. These applications would be forwarded to the City Council for final approval. There was concern with the funding coming out of the TIF fund. The general fund was brought up as an alternative source of funds.

Alderman Funkhouser made a motion to send this item to the Administration Committee for further discussion; seconded by Alderman Transier

Motion approved by a roll call vote. Ayes-7 Nays-0

Tarulis-aye, Transier-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye

PUBLIC SAFETY COMMITTEE REPORT

No report.

ADMINISTRATION COMMITTEE REPORT

Monthly Treasurer' s Report for September 2019

ADM 2019- 55)

Alderman Funkhouser made a motion to approve the Monthly Treasurer' s Report for September 2019; seconded by Alderman Frieders.

Motion approved by a roll call vote. Ayes-7 Nays-0

Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye

Annual Treasurer' s Report

(ADM 2019- 59)

Alderman Funkhouser made a motion to approve the Annual Treasurer' s Report; seconded by Alderman Koch.

Motion approved by a roll call vote. Ayes-7 Nays- 0

Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye

Tax Levy Estimate

(ADM 2019-60)

Alderman Funkhouser made a motion to approve a tax levy estimate for 2019, to be used for the purposes of conducting a public hearing on the tax levy in the amount of$4,340,588; seconded by Alderman Tarulis.

Motion approved by a roll call vote. Ayes-7 Nays- 0

Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye

PARK BOARD

Chamber of Commerce—Biz Boo Trick or Treat

Parks and Recreation Director Evans reported that the Chamber of Commerce Biz Boo Trick or Treat event would be held on Saturday, October 26`h from 10: 00 a.m. until 2: 00 p.m. A list of participating businesses can be found on the chamber' s website.

Halloween Trick or Treat Hours

Director Evans reported that trick or treat hours are from 4: 00 p.m. until 7: 00 p.m. on October 31St Flags of Valor

Director Evans reported that the city was working with the American Legion again to honor veterans who have served. Anyone who is interested in sponsoring a flag for$ 30.00 can contact the Parks and Recreation Department.

PLANNING AND ZONING COMMISSION

Ordinance 2019- 60 Approving the Final Plat of Subdivision for Grande Reserve Units 26 and 27

(PZC 2019- 22 and EDC 2019- 75)

Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of Subdivision for Grande Reserve Units 26 and 27. So moved by Alderman Funkhouser; seconded by Alderman Milschewski.

Motion approved by a roll call vote. Ayes-7 Nays-0

Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye, Peterson-aye

Ordinance 2019-61 Approving a Special Use for a Commercial/Trade School

(109 Beaver Street)

(PZC 2019-24 and EDC 2019-76)

Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a Commercial/Trade School( 109 Beaver Street). So moved by Alderman Milschewski; seconded by Alderman Frieders.

Director Barksdale-Noble explained that this request was for a special use permit for the School of Expressive Arts and Learning( SEAL). This school will provide special education and therapeutic services in a day school setting. Clarification was requested regarding the proposed circulation plan. She explainedthatthepetitionerhasrevisedtheircirculationplansothatvehicleswillturn-around so that vehicles enter and exit from the school' s driveway, rather than exiting via the adjacent property owner' s driveway.

There was a question if the school expects an increase in student enrollment with the new location. Karen Larson, one of the founders and directors of the School for Expressive Arts and Learning, said yes, the purpose of moving to the new site is to facilitate the education and therapeutic services primarily for the Yorkville district. This location will also help to significantly reduce the transportation time for Yorkville students.

It was asked if the school will offer full day classes. Ms. Larson said that the school is primarily full day. Once the students have received some of the support they need, the school will help to transition the students back to their regular school first on a part-time basis and then full-time. They anticipate 90 students as their maximum from the surrounding community. Their priority is to serve the needs of the Yorkville students. They hope to have students start at this location in January.

Motion approved by a roll call vote. Ayes-7 Nays-0

Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Frieders-aye, Peterson-aye, Koch-aye

CITY COUNCIL REPORT

Suicide Prevention

Alderman Frieders reported that he attended an event in Warren, Illinois where he spoke to over 200 students between 6th and 12`h grades about proactive mental health and suicide prevention. This week he will be meeting with several organizations trying to get others to get educated on this topic so that they will be able to discuss proactive mental health in their communities.

CITY CLERK' S REPORT

No report.

COMMUNITY& LIAISON REPORT

No report.

STAFF REPORT

Mayor Purcell mentioned that an employee cookout would be held on October 23`d starting at 11: 30.

Chief Jensen, along with Superintendent of Parks Sleezer, will be grilling hamburgers and hot dogs for all employees.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

None.

EXECUTIVE SESSION

Mayor Purcell entertained a motion to go into executive session for review of closed session minutes. No motion was made; therefore, the City Council did not enter executive session.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Koch.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 7: 42 p.m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/3273