United City of Yorkville City Council met May 26.
Here is the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present (electronic attendance)
Transier Present (electronic attendance)
Ward II Milschewski Present (electronic attendance)
Plocher Present (electronic attendance)
Ward III Funkhouser Present (electronic attendance)
Frieders Present (electronic attendance)
Ward IV Tarulis Present (electronic attendance)
Peterson Present (electronic attendance)
Staff in attendance at city hall: City Administrator Olson, Chief of Police Jensen, and Attorney Orr.
Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Purchasing Manager Parker, and EEI Engineer Sanderson.
Clerk's Note: Due to COVID-19, requirements of the Open Meetings Act have been temporarily suspended by Governor Pritzker via Executive Order 2020-07 (which was extended by Executive Order 2020-33), which suspends the provisions of the Open Meetings Act, 5 İLCS 120, “Specifically, (1) the requirement in 5 ILCS 120/2.01 that “members of a public body must be physically present” is suspended; and (2) the condition in 5 İLCS 120/7 limiting when remote participation is permitted are suspended”.
Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city's website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/i/84964399997?pwd=YVdKOVJSRy85Ui9YVjNwV2VoZ2gvdz09. The Zoom meeting ID was 849 6439 9997.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
Public Hearing for Proposed Downstate Small Business Stabilization Applications Funded by Community Development Block Grant (CDBG) Funds, the total amount of CDBG funds to be requested is $200,000 and will address the urgent needs of the business due to the COVID-19 emergency on the following applications:
Centers for Foot and Ankle Surgery Ltd. DBA Foot and Ankle Centers, Crusade Burger Bar LLC, Fast Burrito, Inc., Ginger and Soul Inc., HNM Corporation, NCG Yorkville Inc., NDB Enterprises, Inc. DBA Sunfield Restaurant, and Taekwondo Korea Center Inc. Please see attached public hearing transcript from the court reporter regarding the public hearing portion of the meeting.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of April 28, 2020, the minutes of the regular City Council meeting of May 12, 2020, and the minutes of the special City Council meeting of May 19, 2020 as presented. So moved by Alderman Milschewski; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of $311,341.41 (vendors – FY 20); $800,854.12 (vendors - FY 21); $290,464.07 (payroll period ending 05/15/20); for a total of $1,402,659.60. So moved by Alderman Funkhouser; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye
REPORTS
MAYOR'S REPORT
Downstate Small Business Stabilization Program Grant (CC 2020-43)
Resolution 2020-39
of Support for a Community Development Block Grant Program Grant (Centers for Foot and Ankle Surgery Ltd. DBA Foot and Ankle Centers, 654 W Veterans Parkway, Suite D, Yorkville, IL)
Resolution 2020-40
of Support for a Community Development Block Grant Program Grant (Crusade Burger Bar LLC, 209 S. Bridge Street, Yorkville, IL)
Resolution 2020-41
of Support for a Community Development Block Grant Program Grant (Fast Burrito, Inc., 1214 N. Bridge Street, Yorkville, IL)
Resolution 2020-42
of Support for a Community Development Block Grant Program Grant (Ginger and Soul Inc., 131 E. Hydraulic, Yorkville, IL)
Resolution 2020-43
of Support for a Community Development Block Grant Program Grant (HNM Corporation, 227 Heustis Street, Yorkville, IL)
Resolution 2020-44
of Support for a Community Development Block Grant Program Grant (NCG Yorkville Inc., 1505 N. Bridge Street, Yorkville, IL)
Resolution 2020-45
of Support for a Community Development Block Grant Program Grant (NDB Enterprises, Inc. DBA Sunfield Restaurant, 382 E. Veterans Parkway, Yorkville, IL)
Resolution 2020-46
of Support for a Community Development Block Grant Program Grant (Taekwondo Korea Center Inc., 482 E. Veterans Parkway, Yorkville, IL)
Mayor Purcell entertained a motion pursuant to Ordinance 2013-31, to waive the procedural rule not to vote on items at the same meeting at which the public hearing on the matter has taken place. So moved by Alderman Funkhouser; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye
Mayor Purcell entertained a motion to approve Resolutions of Support for Community Development Block Grant Program Grants for the following: Resolution 2020-39 for Centers for Foot and Ankle Surgery Ltd. DBA Foot and Ankle Centers for $25,000; Resolution 2020-40 for Crusade Burger Bar LLC for $25,000; Resolution 2020-41 for Fast Burrito, Inc. for $25,000; Resolution 2020-42 for Ginger and Soul Inc. for $25,000; Resolution 2020-43 for HNM Corporation for $25,000; Resolution 2020-44 for NCG Yorkville Inc. for $25,000; Resolution 2020-45 for NDB Enterprises, Inc. DBA Sunfield Restaurant for $25,000; Resolution 2020-46 for Taekwondo Korea Center Inc. for $25,000. So moved by Alderman Peterson; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye
Skid Steer Trade-in and Purchase of New Model (CC 2020-44)
Mayor Purcell entertained a motion to authorize the trade-in of the Bobcat S750 Skid Steer S/N A3P212065 for $17,000 and approve the purchase of a new Bobcat S76 Skid Steer in an amount not to exceed $51,507 from Atlas Bobcat of Elk Grove Village, IL through the Sourcewell contract 040319 CEC. So moved by Alderman Frieders; seconded by Alderman Transier.
Discussion took place that the price of the item was discounted since the city would be receiving government pricing through the Sourcewell contract. Other discussion took place as to whether the city should delay purchasing this item as the total impact of the pandemic on the budget is still unknown at this point.
Motion approved by a roll call vote. Ayes-7 Nays-1 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-nay
Ordinance 2020-30 Approving Outdoor Restaurant Sales and Liquor Servicing During the Pandemic (CC 2020-45)
Mayor Purcell entertained a motion to approve an Ordinance Approving Outdoor Restaurant Sales and Liquor Servicing During the Pandemic and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye
City Administrator Employment Agreement (CC 2020-46)
Mayor Purcell entertained a motion to approve an Employment Agreement between the United City of Yorkville and Bart Olson and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye
PUBLIC WORKS COMMITTEE REPORT
Water Department Reports for January, February, and March 2020 (PW 2020-30)
Alderman Plocher made a motion to approve the Water Department Reports for January, February, and March 2020; seconded by Alderman Frieders.
Motion unanimously approved by a viva voce vote.
Supplemental MFT Resolution 2020-47 for Bulk Rock Salt (PW 2020-31)
Alderman Plocher made a motion to approve a supplemental MFT Resolution for the purchase of bulk rock salt and authorize the City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye
Ordinance 2020-31
Authorizing Conveyance of Real Estate for Highway Purposes (.095 acres of land at 1975 N. Bridge Street) (PW 2020-32)
Alderman Plocher made a motion to approve an Ordinance Authorizing Conveyance of Real Estate for Highway Purposes (.095 acres of land at 1975 N. Bridge Street) and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye
Mill Road Project (PW 2020-33)
Resolution 2020-48
Approving a Services Agreement with BNSF Railway Company
Resolution 2020-49
Approving a Stipulated Agreement with the Illinois Commerce Commission and BNSF Railway Company
Ordinance 2020-32
Approving an Easement Agreement for Roadway Construction, Maintenance and Use (Mill Road)
Alderman Plocher made a motion to approve a Resolution Approving a Services Agreement with BNSF Railway Company; to approve a Resolution Approving a Stipulated Agreement with the Illinois Commerce Commission and BNSF Railway Company; and to approve an Ordinance Approving an Easement Agreement for Roadway Construction, Maintenance and Use (Mill Road) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Treasurer's Report for April 2020 (ADM 2020-30)
Alderman Funkhouser made a motion to approve the Treasurer's Report for April 2020; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
Resolution 2020-50
Authorizing the Closure of a Checking Account with First National Bank (Parks and Recreation Bank Account) (ADM 2020-34)
Alderman Funkhouser made a motion to approve a Resolution Authorizing the Closure of a Checking Account with First National Bank (Parks and Recreation Bank Account) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye
Ordinance 2020-33
Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Contracts and Purchases (ADM 2020-35)
Alderman Funkhouser made a motion to approve an Ordinance Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Contracts and Purchases and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye
Resolution 2020-51
Approving a Revised Fund Balance Policy (ADM 2020-36)
Alderman Funkhouser made a motion to approve a Resolution Approving a Revised Fund Balance Policy and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Director Fredrickson explained that the purpose of this item is to add contingency language to the city's existing fund balance policy. This revision would give the council the option to set a contingency amount which would be based on the total general fund appropriated budget. The contingency amount could be set anywhere from zero percent up to ten percent of the general fund budget and could be used for unforeseen or unbudgeted expenditures. At the end of the fiscal year, any unspent contingency funds would return to the fund balance.
Discussion took place that the contingency funds are a line item in the budget which means the council will have input on the percentage of the general fund that will be allocated to the contingency fund line item each year when they approve the annual fiscal year budget. If this policy revision is approved, it will give the council the authority to approve the percentage of the contingency line item funding annually.
Motion approved by a roll call vote. Ayes-7 Nays-1 Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-nay, Tarulis-aye, Transier-aye
PARK BOARD
No report
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
May the Fourth be with You – Virtual Race Alderman Transier thanked the Parks and Recreation department for holding the virtual May the Fourth be with You race. He was excited to win gift certificates from Burnt Barrel Social and Rosati's.
National Suicide Prevention + Action Month
Proclamation Project Alderman Frieders said that during this pandemic the conversation around mental health is becoming more and more important as many families are stuck at home. He has been continuing his work with Hope for the Day and they have been offering their normal monthly in person education sessions on a virtual basis twice a week. Virtual sessions are being held Tuesdays at 11:00 a.m. and Saturdays at 2:30 p.m. Information on these free educational sessions can be found online at www.hftd.org/geteducated. They will also be rolling out a program tailored for law enforcement, first responders, and the military called “Project Red Team” as well as a food and beverage tailored program called "86 the Silence”.
CITY CLERK'S REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYORS REPORT (cont'd)
FY 21 Budget Update (CC 2020-47)
Administrator Olson there are only a couple of budget updates since the last City Council meeting. He said the city received monthly reports for income taxes, motor fuel taxes, and use taxes. Income taxes are a bit low but are generally in line with the IML estimates. He said that MFT taxes are approximately 20% lower than last year while use taxes are slightly up. He said that the city should be receiving the March consumer sales report in June.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Purcell said that an executive session would not be held this evening.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:21 p.m.
www.yorkville.il.us/ArchiveCenter/ViewFile/Item/3549
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