City of Joliet Public Service Committee met May 4.
Here is the minutes provided by the committee:
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
ABSENT: Councilman Terry Morris.
ALSO PRESENT: Allison Swisher - Director of Public Utilities, Jim Trizna - Director of Public Works, Steve Jones - Interim City Manager, Mike Eulitz - Public Assets Supervisor, and Bob Okon - Herald News.
2. APPROVAL OF MINUTES: APPROVAL March 16, 2020 Public Service
Motion to Approve the Minutes of the Public Service Committee Meeting from March 16, 2020. was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS:
NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Meeting Agendas, Minutes, & Videos" web page. In- person public speaking is temporarily suspended.
This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
No one signed up "to be called" during citizens to be heard.
4. CONTRACTS:
a. Request for Authorization to Award Five Contracts for the Lawn Maintenance of Certain City Owned Properties to Total Property Management Maintenance and Engineering Service, LLC in the Aggregate amount of $38,822.35 CM City Owned Lawn Maintenance
Jeff Sterr, Neighborhood Services, discussed the Lawn Maintenance agreement, in the amount of $38,822.35, on behalf of Total Property Management Maintenance and Engineering Service, LLC.
b. Request for Authorization to Award a Contract for the 2020 Pavement Marking Program 2020 pavement marking award
Jim Trizna, Director of Public Works, discussed the 2020 Pavement Marking Program, in the amount of $165,327.00, on behalf of Precision Pavement Markings Inc.
c. Request for Authorization to Approve the Purchase of Two (2) Trailers for the Department of Public Works – Roadways Division purchase memo for 2 trailers
Mike Eulitz, Public Assets Supervisor, discussed the purchase of two trailers for the Department of Public Works, in the amount of $21,550.00, on behalf of Morris Trailer. Councilwoman Gavin verified that two trailers would suffice. Councilman Hug asked that an arborist come to the next Public Service Meeting as he has several questions about training.
Motion to Approve Request for Authorization to Approve the Purchase of Two (2) Trailers for the Department of Public Works – Roadways Division (no recommendation to Council) was made by Councilwoman Bettye Gavin.
No second Motion – Motion Lost.
Motion failed by the following vote:
AYES: Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Larry E. Hug
d. Request for Authorization to Approve the Purchase of Five (5) One Ton Dump Trucks with Plow Accessories for the Department of Public Works – Roadways Division Purchase of one ton dump trucks
Mike Eulitz discussed the purchase of five (5) one ton Dump trucks with Plow Accessories for the Department of Public Works, in the amount of $432,310.00, on behalf of Roesch Ford. These will replace five vehicles. Two of the five vehicles to replace have already been removed from the fleet due to safety reasons.
Motion to Approve Request for Authorization to Approve the Purchase of Five (5) One Ton Dump Trucks with Plow Accessories for the Department of Public Works – Roadways Division (no recommendation to Council) was made by Councilwoman Bettye Gavin.
No Second Motion – Motion Lost.
Motion failed by the following vote:
AYES: Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Larry E. Hug
e. Request for Authorization to Approve a Professional Services Agreement for the Residential Water Meter Evaluation and Replacement Study
PSA - Residential Meter Evaluation & Replacement - CM Proposal_WaterMeterProgram_Rev1 Allison Swisher, Director of Public Utilities, discussed the Water Meter Evaluation and Replacement Study, in the amount of $80,000.00, on behalf of Baxter & Woodman Inc.
f. Request for Authorization to Award a Contract for Temporary Telemetry System (Water Scada) Temporary Telemetry System Water Scada
Allison Swisher discussed the Temporary Telemetry System (Water Scada), in the amount of $50,240.00, on behalf of Wunderlich Malec.
g. Request for Authorization to Award a Contact for the Lift Station Pump Replacement Lift Station Pump Replacement Allison Swisher discussed the Lift Station Pump Replacement, in the amount of $38,490.00, by Gasvoda & Associates Inc.
h. Request for Authorization to Award a Contract for the Westside Wastewater Treatment Plant WWPS VFD Replacement WSTP WWPS VFD Replacement
Allison Swisher discussed the Weather Pumping Station Variable Frequency Drives Equipment, in the amount of $198,758.00, on behalf of Elliott Electric Inc.
i. Request for Authorization to Award a Contract for the Eastside Wastewater Plant Gas Detection Equipment Replacement ESTP Gas Detection
Allison Swisher discussed the replacement of Gas Detection Equipment, in the amount of $45,671.00, on behalf of AMS Mechanical Systems Inc.
j. Request for Authorization to Award a Contract for the Bluff Street and Fairmount & Garvin Booster Station Rehabilitation Booster Station Rehab
Allison Swisher discussed the Bluff Street and Fairmont & Garvin Booster Station Rehabilitation, in the amount of $123,500.00, on behalf of Layne Christensen Company.
Motion to Recommend for approval: a) Request for Authorization to Award Five Contract for the Lawn Maintenance of Certain City Owned Properties to Total Property Management Maintenance and Engineering Service, LLC in the Aggregate amount of $38,822.35; b) Request for Authorization to Award a Contract for the 2020 Pavement Marking Program; e) Request for Authorization to Approve a Professional Services Agreement for the Residential Water Meter Evaluation and Replacement Study; f) Request for Authorization to Award a Contract for Temporary Telemetry System (Water Scada); g) Request for Authorization to Award a Contact for the Lift Station Pump Replacement; h) Request for Authorization to Award a Contract for the Westside
Wastewater Treatment Plant WWPS VFD Replacement; i) Request for Authorization to Award a Contract for the Eastside Wastewater Plant Gas Detection Equipment Replacement; and j) Request for Authorization to Award a Contract for the Bluff Street and Fairmount & Garvin Booster Station Rehabilitation to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS:
a. Request for Authorization to Approve Change Order No. 1 for the Charity Avenue / Nowell Avenue / Retta Court Roadway Project - MFT Sect. No. 18- 00511-00-FP CO1 charity nowell retta
Jim Trizna discussed Change Order No. 1, in the amount of $37,480.00, on behalf of P.T. Ferro Construction Co.
b. Request for Authorization to Approve Change Order No. 1 for the Well Rock 2 Electrical Upgrades Project CO 1 Well Rock 2 Electrical
Allison Swisher discussed Change Order No. 1 for the Well Rock 2, in the amount of $30,430.00, on behalf of Elliott Electric Inc.
c. Request for Authorization to Approve a Payment of the 2020 Membership Dues for the Lower DuPage Watershed Group Lower DuPage Watershed Fee Allison Swisher discussed the 2020 Membership Dues for the Lower DuPage Watershed Group, in the amount of $26,795.96, on behalf of the Lower DuPage Watershed Group.
d. Request for Authorization to Approve Change Order No. 1 for the Richards Street Lift Station Abandonment and Sewer Improvement Project Richard Street LS Replacement_CO#1
Allison Swisher discussed Change Order No. 1 for the Richards Street Lift Station abandonment, in the amount of $57,985.71, on behalf of Steve Spiess Construction.
Motion to Recommend for approval: a) Request for Authorization to Approve Change Order No. 1 for the Charity Avenue / Nowell Avenue / Retta Court Roadway Project - MFT Sect. No. 18-00511-00-FP; b) Request for Authorization to Approve Change Order No. 1 for the Well Rock 2 Electrical Upgrades Project; c) Request for Authorization to Approve a Payment of the 2020 Membership Dues for the Lower DuPage Watershed Group; and d) Request for Authorization to Approve Change Order No. 1 for the Richards Street Lift Station Abandonment and Sewer Improvement Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS:
a. Resolution Appropriating Funds for the 2020 Pavement Marking Program 2020 pavement marking award mft resolution Resolution - 2020 pavement marking Jim Trizna discussed the Appropriation of 2020 Pavement Marking Program Funds.
b. Resolution Appropriating Motor Fuel Tax Funds for the Charity Ave. / Nowell Ave. / Retta Ct. Roadway Project – MFT Sect. No. 18-00511-00-FP
Charity Nowell Retta Roadway Project MFT Resolution Memo Resolution - Charity - Nowell RW
Jim Trizna discussed the Resolution appropriating MFT funds for this project.
c. Resolution Appropriating Motor Fuel Tax Funds for the Purchase of Rock
Jim Trizna discussed this Resolution to purchase the remaining portion of Rock Salt, in the amount of $339,961.92, utilizing MFT Funds. The City of Joliet has never used MFT funds for the Purchase of Rock Salt.
Motion to Approve Resolution Appropriating Motor Fuel Tax Funds for the Purchase of Rock Salt (no recommendation to Council) was made by Councilwoman Bettye Gavin.
No second Motion – Motion lost. Motion failed by the following vote:
AYES: Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Larry E. Hug
d. Resolution Accepting an Easement Agreement with Commonwealth Edison Company for the Houbolt Road Water Main Extension Project
Allison Swisher discussed the Easement Agreement, in the amount of $1,300.00, with Commonwealth Edison.
e. Resolution Authorizing execution of a License Agreement between the Illinois Department of Natural Resources and the City of Joliet for Water Main Installation Associated with the Houbolt Road Water Main Extension Project
f. Resolution Authorizing Execution of a Federal and State (Illinois and Indiana) Advocacy Services Agreement for the Alternative Water Source Program
Allison Swisher discussed the Execution of a Federal and State (Illinois and Indiana) Advocacy Services Agreement, for a monthly fee of $30,000.00, on behalf of Barnes & Thornburg LLP.
g. Resolution Authorizing Execution of a Legal Services Agreement for the Alternative Water Source Program
Allison Swisher discussed the execution of Legal Services Agreement for the Alternative Water Source Program, for an hourly rate of $375.00, on behalf of Barbara Adams with Donahue & Rose, P.C.
h. Ordinance Amending Prior Ordinance No. 17566 to Borrow Funds from the Public Water Supply Loan Program for Water System Improvement Projects
Allison Swisher discussed the Ordinance amending Prior Ordinance No. 17566, to increase the loan borrowing capability from $36,000,000.00 to the amount of $50,000,000.00, from the IEPA Public Water Supply Loan Program. These funds would be for Lead Water Service Replacement and the amount borrowed would be forgiven.
Motion to Recommend for approval: a) Resolution Appropriating Funds for the 2020 Pavement Marking Program; b) Resolution Appropriating Motor Fuel Tax Funds for the Charity Ave. / Nowell Ave. / Retta Ct. Roadway Project – MFT Sect. No. 18-00511-00- FP; d) Resolution Accepting an Easement Agreement with Commonwealth Edison Company for the Houbolt Road Water Main Extension Project; e) Resolution Authorizing execution of a License Agreement between the Illinois Department of Natural Resources and the City of Joliet for Water Main Installation Associated with the Houbolt Road Water Main Extension Project; f) Resolution Authorizing Execution of a Federal and State (Illinois and Indiana) Advocacy Services Agreement for the Alternative Water Source Program; g) Resolution Authorizing Execution of a Legal Services Agreement for the Alternative Water Source Program; and h) Ordinance Amending Prior Ordinance No. 17566 to Borrow Funds from the Public Water Supply Loan Program for Water System Improvement Projects to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation:
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks
Allison Swisher discussed the hydrants, valves, and water main breaks that have been repaired since March 16, 2020. Also discussed were two contractor repairs.
b. Alternative Water Source Program
Allison Swisher discussed the first workshop would be in June with Council. Working on a webinar with Stakeholders for the end of May.
8. PUBLIC COMMENTS:
NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Meeting Agendas, Minutes, & Videos" web page. In- person public speaking is temporarily suspended.
This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. The City Clerk has a cop of the public speaking procedures; please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
No comments received from the Public for this portion.
9. ADJOURNMENT Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
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