City of Joliet Public Service Committee met May 18.
Here is the minutes provided by the committee:
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
ABSENT: None.
ALSO PRESENT: Steve Jones - Interim City Manager, Jim Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities, Mike Eulitz - Public Assets Supervisor, David Druzik - Superintendent, Fleet Services and Cody Dengler - Roadways Division.
2. APPROVAL OF MINUTES: APPROVAL May 4, 2020 Public Service Committee Minutes
Motion to Approve the Minutes of the Public Service Committee Meeting from May 4, 2020 was made by Councilwoman Bettye Gavin
Motion seconded by Councilman Larry E. Hug. Motion APPROVED by the following vote:
YAYS: Councilman Larry E. Hug, Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Terry Morris
3. CITIZENS TO BE HEARD ON AGENDA ITEMS NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agenda, Minutes, & Videos” web page. In-person public speaking is temporarily suspended.
This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
No one signed up to be called to speak under Citizens to be heard. No one submitted email comments either.
4. CONTRACTS
a. Request for Authorization to Approve a Professional Services Agreement for the Southeast Service Area Water and Sewer Study to Strand Associates in the amount of $148,000.00 PSA - Southeast Service Area W&S Study Southeast Service Area Study Agreement
Allison Swisher, Director of Public Utilities, discussed the Professional Service Agreement for the SouthEast Service Area Water and Sewer Study, in the amount of $148,000.00, to Strand Associates. Councilwoman Gavin asked what the monthly cost will be prior to reimbursement. Allison Swisher explained there is a set of fees if items are not met.
b. Request for Authorization to Award a Contract for the Lead Service Line Replacement Phase 1 to Stip Bros. Excavating in the Amount of $825,442.35 and for Professional Services to Baxter & Woodman Consulting Engineers in the amount of $63,000.00 Award Lead Service Phase 1
Allison Swisher discussed the Lead Service Line Replacement Program, in the amount of $825,442.35 to Stip Bros. Excavating. Included with this program is a Professional Service Agreement, in the amount of $63,000.00, to Baxter & Woodman Consulting. The administration has submitted a loan application to the Illinois EPA and is eligible for up to $1 million in principle forgiveness.
c. Request for Authorization to Award a Contract for the Lead Service Line Replacement Phase 2 to Brandt Excavating in the Amount of $879,165.15 and for Professional Services to Baxter & Woodman Consulting Engineers in the Amount of $63,000.00
Allison Swisher discussed Phase 2 of the Lead Service line replacement, which is funded from the 2021 physical year, and is also eligible for principle forgiveness through the Ilinois EPA. The Phase 2 contract, in the amount of $879,165.15, was awarded to Brandt Excavating. Also included with this contract is a Professional Services Contract, in the amount of $63,000.00, to Baxter & Woodman Consulting Engineers.
d. Request for Authorization to Purchase a Replacement Pump for Well 5D to Layne Christensen Company in the Amount of $54,708.00
Allison Swisher discussed Well 5D which failed. The purchase of a replacement pump is needed, in the amount of $54,708.00, to Layne Christensen Company.
Motion to Recommend for approval: a) Request for Authorization to Approve a Professional Services Agreement for the Southeast Service Area Water and Sewer Study to Strand Associates in the amount of $148,000.00; b) Request for Authorization to Award a Contract for the Lead Service Line Replacement Phase 1 to Stip Bros. Excavating in the Amount of $825,442.35 and for Professional Services to Baxter & Woodman Consulting Engineers in the amount of $63,000.00; c) Request for Authorization to Award a Contract for the Lead Service Line Replacement Phase 2 to Brandt Excavating in the Amount of $879,165.15 and for Professional Services to Baxter & Woodman Consulting Engineers in the Amount of $63,000.00; and d) Request for Authorization to Purchase a Replacement Pump for Well 5D to Layne Christensen Company in the Amount of $54,708.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
e. Request for Authorization to Purchase a Ford F250 Pickup Truck for the Department of Public Works - Sign Division to Tirapelli Ford in the Amount of $32,789.76 F250 Pick Up truck Sign Div
Councilman Hug, Interim City Manager, and staff discussed and clarified the bond amount. Mike Eulitz, Public Assets Supervisor, discussed the purchase of one Ford F250 for the Sign Department, in the amount of $32,789.76, to Ron Tirapelli Ford.
Motion to Forward without Recommendation: e) Request for Authorization to Purchase a Ford F250 Pickup Truck for the Department of Public Works – Sign Division to Tirapelli Ford in the amount of $32,789.76 was made by Councilwoman Bettye Gavin
No Second Motion – Motion Lost.
Motion failed by the following vote:
YAYS: Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Larry E. Hug, Councilman Terry Morris
f. Request for Authorization to Purchase Four (4) Ford F250 Pickup Trucks for the Department of Public Works – Roadways Division to Rod Baker Ford in the Amount of $124,977.00 Purchase 4 F250 pick up trucks RW
Mike Eulitz discussed the purchase of 4 F-250 Ford Pickup trucks for the Roadways Division, in the amount of $124,977.00, to Rod Baker Ford.
Motion to Forward without Recommendation: f) Request for Authorization to Purchase Four (4) Ford F250 Pickup Trucks for the Department of Public Works – Roadways Division to Rod Baker Ford in the Amount of $124,977.00 was made by Councilwoman Bettye Gavin
No Second Motion – Motion lost.
Motion failed by the following vote:
YAYS: Councilwoman Bettye Gavin
NAYS: None
ABSTAIN: Councilman Larry E. Hug, Councilman Terry Morris
g. Request for Authorization to Purchase Four (4) 2 1⁄2 ton dump trucks with plow accessories and v-box spreaders for the Department of Public Works – Roadways Division to Rush Truck Center in the amount of $762,604.00 4 Dump Trucks and v box spreaders
Mike Eulitz discussed the purchase of four 2 1/2 ton dump trucks with plow accessories and v-box spreaders by the Roadways Division, in the amount of $762,604.00, to Rush Truck Center.
Motion to Recommend for approval: g) Request for Authorization to Purchase Four (4) 2 1⁄2 ton dump trucks with plow accessories and v-box spreaders for the Department of Public Works – Roadways Division to Rush Truck Center in the amount of $762,604.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: Councilman Larry E. Hug.
h. Request for Authorization to Purchase Three (3) 2 1⁄2 ton dump trucks with plow accessories and Tailgate Spreaders for the Public Works Department – Roadways Division to Rush Truck Center in the amount of $517,533.00 3 Dump Trucks with tailgate spreaders
Mike Eulitz discussed the purchase of three 2-1/2 ton dump trucks with tailgate spreaders, in the amount of $517,533.00, to Rush Truck Center.
Motion to Recommend for approval: h) Request for Authorization to Purchase Three (3) 2 1⁄2 ton dump trucks with plow accessories and Tailgate Spreaders for the Public Works Department – Roadways Division to Rush Truck Center in the amount of $517,533.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: Councilman Larry E. Hug.
i. Request for Authorization to Purchase a Tandem Axle (6X4) Dump Truck with plow accessories for the Department of Public Works – Roadways Division to Rush Truck Center in the amount of $198,702.00 Tandem axle Dump Truck with plow - RW Div
Mike Eulitz discussed the purchase of a Tandem Axle (6X4) Dump truck with plow accessories for the Roadways Department, in the amount of $198,702.00, to Rush Truck Center.
Motion to Recommend for approval: i) Request for Authorization to Purchase a Tandem Axle (6X4) Dump Truck with plow accessories for the Department of Public Works – Roadways Division to Rush Truck Center in the amount of $198,702.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: Councilman Larry E. Hug.
j. Request for Authorization to Purchase a F-550 Car Carrier for the Department of Public Works – Fleet Services Division to Lynch Chicago in the amount of $69,084.94 F550 Car Carrier Fleet Services purchase
Mike Eulitz discussed the purchase of a F550 Car Carrier for the Fleet Services Division, in the amount of $69,084.94, to Lynch Chicago.
Motion to Recommend for approval j) Request for Authorization to Purchase a F-550 Car Carrier for the Department of Public Works – Fleet Services Division to Lynch Chicago in the amount of $69,084.94 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: Councilman Larry E. Hug.
k. Request for Authorization to Purchase a F550 Service Truck for the Department of Public Works – Fleet Services Division to Drake Scruggs Equipment in the amount of $116,318.00 F550 Service Truck Fleet Services
Mike Eulitz discussed the purchase of a F550 Service Truck for the Fleet Services Division, in the amount of $116,318.00, to Drake Scruggs Equipment.
Motion to Recommend for approval: k) Request for Authorization to Purchase a F550 Service Truck for the Department of Public Works – Fleet Services Division to Drake Scruggs Equipment in the amount of $116,318.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: Councilman Larry E. Hug.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 1 for the Well 29D Rehabilitation Project to Water Well Solutions Inc. in the amount of $60,978.00 CO 1 WELL 29D
Allison Swisher discussed Change Order No. 1 for Well 29D, in the amount of $60,978.00, to Water Well Solutions Inc.
b. Request for Authorization to Approve Change Order No. 3 for the Rock Run and West Park Interceptor Rehabilitation Project to Visu-Sewer in the amount of $46,788.21 RR and WP CO#3
Allison Swisher discussed Change Order No. 3 for Rock Run and West Park Interceptor Rehabilitation, in the amount of $46,788.21, to Visu-Sewer.
Motion to Recommend for approval: a) Request for Authorization to Approve Change Order No. 1 for the Well 29D Rehabilitation Project to Water Well Solutions Inc. in the amount of $60,978.00; and b) Request for Authorization to Approve Change Order No. 3 for the Rock Run and West Park Interceptor Rehabilitation Project to Visu-Sewer in the amount of $46,788.21 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Authorizing execution of a Professional Fee Agreement for Water and Sewer Engineering Services Associated with the Compass Business Park Resolution Professional Fee Agreement - Northpoint Professional Fee Agreement - Study Resolution - Professional Fee Agreement - Compass
Allison Swisher discussed the Fee Agreement for the reimbursement of fees incurred in the study.
Motion to Recommend for approval: a) Resolution Authorizing execution of a Professional Fee Agreement for Water and Sewer Engineering Services Associated with the Compass Business Park was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks Valve Hydrant Break Report 5-11-2020 (003)
Allison Swisher discussed hydrant repairs, valve repairs, as well as water main breaks since the last meeting. Also discussed was a contracted service for a watermain break adjacent to a walking path.
b. Alternative Water Source Program
Allison Swisher discussed the upcoming virtual stakeholder meeting and monthly newsletter.
No one signed up to be called to speak and no one submitted email comments.
Councilman Hug requested that the City Manager provide information regarding the 3.85% pay reduction being requested from the labor force.
8. PUBLIC COMMENTS NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Meeting Agendas, Minutes, & Videos" web page. In-person public speaking is temporarily suspended. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. The City Clerk has a cop of the public speaking procedures; please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
9. ADJOURNMENT
Motion to Adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
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