United City of Yorkville City Council met Nov. 24.
Here is the minutes provided by the council:
Mayor Purcell called the meeting to order at 7: 01 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor' s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Absent
Transier Present ( electronic attendance)
Ward II Milschewski Present ( electronic attendance)
Plocher Present ( electronic attendance)
Ward III Funkhouser Present ( electronic attendance)
Frieders Present ( electronic attendance)
Ward IV Tarulis Present ( electronic attendance)
Peterson Present ( electronic attendance)
Staff in attendance at city hall: City Administrator Olson and Chief of Police Jensen.
Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale- Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Purchasing Manager Parker, Attorney Orr and EEI Engineer Sanderson.
Clerk' s Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City ofYorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: hgps:// us02web. zoom. us/j/86422809778? pwd=MFIlaTdaZHIENDRThTE3UkNRSkhrOT09.
The Zoom meeting ID was 864 2280 9778.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Holiday Meals
Deputy Chief Pfizenmaier and Officer Hart were excited to announce that through the generous donations ofthe Police Department officers and staff,the police department is able to provide forty-five holiday meals for Thanksgiving. Deputy Chief Pfizenmaier explained that Officer Hart had proposed providing holiday meals as a way for the officers and staffto be able to give back to the Yorkville community. He said that the meals will be delivered mostly to seniors and those who were suffering from a medical ailment or experiencing financial hardship. They hope to be able to double or triple the amount of meals they are able to provide next year.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Bill Payments for Approval
$ 800, 365. 91 ( vendors)
$ 303, 271. 65 ( payroll period ending 11/ 13/ 20)
$1, 103, 637. 56 ( total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye
REPORTS
MAYOR' S REPORT
Holiday Celebration
Mayor Purcell reported that the holiday celebration that was held the previous weekend with the tree lighting, fireworks, and drive- by Santa Claus was excellent.
Purchase of Two Message Boards
(CC 2020- 94)
Ordinance 2020- 54 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and ending on April 30, 2021
Resolution 2020- 75 Authorizing the Purchase of Two( 2) Message Boards with a Radar Option from all Traffic Solutions Inc., Herndon, Virginia, in the amount not to exceed $43,900 and Striping from Strypes Plus More Inc., Hinckley, Illinois in the amount not to exceed $ 600, with a grand total amount not to exceed$ 44, 500.
Mayor Purcell commented that he was moving this item up on the agenda as Purchasing Manager Parker has another meeting that she needs to attend. Mayor Purcell entertained a motion to approve an
Ordinance Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and ending on April 30, 2021 and to approve a Resolution Authorizing the Purchase of Two 2) Message Boards with a Radar Option from All Traffic Solutions Inc., Herndon, Virginia, in the amount not to exceed$ 43, 900 and Striping from Strypes Plus More Inc., Hinckley, Illinois in the amount not to exceed$ 600, with a grand total amount not to exceed$ 44, 500. So moved by Alderman Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Plocher-aye, Frieders- aye, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye
Intent to Issue Alternate Revenue Bonds for 651 Prairie Pointe Drive and Adjacent Lot 2
(CC 2020- 88)
Ordinance 2020- 55 Calling a public hearing concerning the intent of the City Council of the United City ofYorkville, Kendall County, Illinois, to sell not to exceed $ 8,250,000 General Obligation Alternate Revenue Bonds
Ordinance 2020- 56 Authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8, 250,00 pursuant to Section 15 ofthe Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended
Mayor Purcell entertained a motion to approve an Ordinance calling a public hearing concerning the intent ofthe City Council ofthe United City of Yorkville, Kendall County, Illinois, to sell not to exceed 8, 250, 000 General Obligation Alternate Revenue Bonds and a motion to approve an Ordinance authorizing the issuance of general obligation alternate revenue bonds ofthe United City ofYorkville, Kendall County, Illinois in an amount not to exceed$ 8, 250,000 pursuant to Section 15 ofthe Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended. So moved by Alderman Plocher; seconded by Alderman Tarulis.
Mayor Purcell stated this item is not an authorization to issue bonds, it is a notice of the intent to issue bonds and to hold a public hearing.
Motion approved by a roll call vote. Ayes- 6 Nays- 1
Milschewski- aye, Funkhouser- nay, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye
Local CURE Economic Support Program— Update
(CC 2020- 86)
Mayor Purcell said that at the last meeting the council had asked ifthe city could front-fund this item prior to getting approval from the state. Mayor Purcell said that the state currently does not have any money available for our region. There is a chance that more funding may be added; however, the city will not know if any additional funds will become available until December at the earliest.
Assistant Administrator Willrett explained that the funding from the state is split into regions and the funds for the region that Yorkville is located in have already been depleted. There may be a chance that the state redistributes funds from other regions in December. The city has submitted grant paperwork to the state and is currently waiting to see if any funds become available for our region.
It was asked ifthe city could move forward with front-funding the program immediately. Since frontfunding this program was not specifically listed on the agenda, Attorney Orr recommended that this item be brought back and listed on the December 81 agenda. Mayor Purcell stated this item will return to the December 8 meeting. He also mentioned that to date Yorkville businesses have received almost$ 1. 4 million dollars in state grant funding.
Prairie Pointe Space Needs Analysis, Programming, and Cost Estimate— Phase 1 Proposal from Cordogan Clark
(CC 2020- 92)
Mayor Purcell entertained a motion to approve a Prairie Pointe Space Needs Analysis, Programming, and Cost Estimate— Phase I Proposal from Cordogan Clark. So moved by Alderman Peterson; seconded by Alderman Tarulis.
Administrator Olson explained that the Phase 1 scope generally covers a space needs analysis, a programming layout of the building as well as cost estimates. He said that the intent of staff is to provide regular updates to the council as to how this project is progressing. He said that he has also asked Cordogan Clark to make a formal presentation to the council at the end of Phase 1. Administrator Olson said he had been asked if a steering committee would be formed. Due to the project being renovation focused and not new construction and the hope that staff could be moved into the building within a few months to a year, he and Chief Jensen discussed that a steering committee would not be necessary if staff provided regular updates to the council as to the progress being made. It was also asked ifthe contract could be broken into separate contracts for Cordogan Clark and the subcontractor McClaren.
Administrator Olson said that while current proposal more heavily uses McClaren, in the future, he would expect that the bulk ofthe proposal would be Cordogan Clark. Discussion took place on facility planning, future staffing needs, and splitting the contracts.
Motion approved by a roll call vote. Ayes- 6 Nays- 1
Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson-aye, Milschewski-aye; Funkhouser-nay
Tax Levy
(CC 2020- 93)
Resolution Requesting Separate Limiting Rates for all City Funds Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2021 and Ending on April 30, 2022
Mayor Purcell entertained a motion to table this item to the December 8, 2020 City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes- 6 Nays- I
Transier- aye, Plocher- aye, Frieders- nay, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye
PUBLIC WORKS COMMITTEE REPORT
Grande Reserve Unit 1— Performance Guarantee Release
(PW 2020- 64)
Alderman Plocher made a motion to authorize the release of the remaining performance security( Platte River Bond# 41424197); seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Frieders- aye, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier-aye, Plocher-aye
Appletree Court Water Main Replacement— Engineering Agreement
(PW 2020- 65)
Alderman Plocher made a motion to approve the Appletree Court Water Main Replacement Professional Services Agreement— Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher-aye, Frieders- aye
Blackberry Shore Lane Parking Restrictions
(PW 2020- 66)
Alderman Plocher made a motion to authorize staff to send letters to the surrounding property owners notifying them of the proposal to restrict parking on the north side of Blackberry Shore Lane from Northland Lane to a point 2900' west of Northland Lane and notifying them that the item will be discussed at an upcoming meeting; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2020- 57 Authorizing a Jurisdictional Boundary Line Agreement between the United City of Yorkville and the Village of Plainfield
(EDC 2020- 47)
Alderman Milschewski made a motion to approve an Ordinance Authorizing a Jurisdictional Boundary Line Agreement between the United City of Yorkville and the Village of Plainfield and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher.
Director Noble explained that this agreement is an extension ofthe existing boundary line agreement with Plainfield which is set to expire in January 2021. The proposed agreement would continue the boundary line agreement with a few minor modifications for another twenty years.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye
PUBLIC SAFETY COMMITTEE REPORT
E- Citation
Resolution 2020- 76 Authorizing an Intergovernmental Agreement between the United City of Yorkville and the Kendall County Circuit Clerk Electronic Citation Software" Brazos")
Agreement with KenCom for Purchase of Additional Tyler/ New World Products— Brazos Electronic Citation Software Program
(CC 2020- 15)
Alderman Tarulis made a motion to approve a Resolution Authorizing the Intergovernmental Agreement between the United City ofYorkville and the Kendall County Circuit Clerk( Electronic Citation Software Brazos") and to approve an agreement with KenCom for the Purchase of Additional Tyler/ New World Product( s) and to authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye, Milschewski- aye
Resolution 2020- 77 Authorizing the Disposal of Personal Property Owned by the City City Owned Police Vehicles)
(CC 2020- 28)
Alderman Tarulis made a motion to approve a Resolution Authorizing the Disposal of Personal Property Owned by the City( City Owned Police Vehicles) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye, Milschewski- aye, Funkhouser- aye
ADMINISTRATION COMMITTEE REPORT
Monthly Treasurer' s Report for October 2020
(ADM 2020- 67)
Alderman Funkhouser made a motion to approve the Treasurer' s Report for October 2020; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes- 6 Nays- 1 Transier- aye, Plocher- aye, Frieders- nay, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye
Bond Abatement Ordinances
(ADM 2020- 70)
Ordinance 2020- 58 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 11, 150,000 General Obligation Refunding Bonds Alternate Revenue Source), Series 2011
Ordinance 2020- 59 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 5, 575, 000 General Obligation Bonds Alternate Revenue Source), Series 2015A
Ordinance 2020- 60 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 5,800, 000 General Obligation Refunding Bonds Alternate Revenue Source), Series 2016
Ordinance 2020- 61 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 1, 235, 000 General Obligation Refunding Bonds Alternate Revenue Source), Series 2014
Ordinance 2020- 62 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 1, 290, 000 General Obligation Refunding Bonds Alternate Revenue Source), Series 2014C
Ordinance 2020- 63 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 2, 300, 000 General Obligation Refunding Bonds Alternate Revenue Source), Series 2014B
Ordinance 2020- 64 Abating the tax levied for the year 2020 to pay the principal of and interest on the$ 4, 295, 000 General Obligation Bonds Alternate Revenue Source), Series 2014A
Alderman Funkhouser made a motion to approve the ordinances abating the taxes levied for the year 2020 to pay the principal of and interest on the General Obligation Bonds and General Obligation Refunding Bonds listed on the agenda as Administration Committee Report# 2— Bond Abatement Ordinances numbered a, b, c, d, e, f,and g, and to authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Plocher- aye, Frieders- aye, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye
Special Service Area Abatement Ordinances
(ADM 2020- 71)
Ordinance 2020- 65 Abating Special Service Area Taxes for Special Service Area Number 2003- 100( Raintree Village Project) and Approving the Amended Special Tax Roll
Ordinance 2020- 66 Abating Special Service Area Taxes for Special Service Area Number 2003- 101 ( Windett Ridge Project) and Approving the Amended Special Tax Roll
Ordinance 2020- 67 Abating Special Service Area Taxes for Special Service Area Number 2004- 104( Central Grande Reserve) and Approving the Amended Special Tax Roll
Ordinance 2020- 68 Abating Special Service Area Taxes for Special Service Area Numbers 2004- 107( Raintree Village H Project)
Ordinance 2020- 69 Abating Special Service Area Taxes for Special Service Area Number 2005- 108 and 2005- 109 Special Tax Refunding Bonds, Series 2016( Autumn Creek Project and
Bristol Bay I Project)
Alderman Funkhouser made a motion to approve the ordinances abating the special service area taxes and approving the amended special tax rolls for the special service areas listed on the agenda as Administration Committee Report# 3 — Special Service Abatement Ordinances, numbered a, b, c, d, and e, and to authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Frieders- aye, Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier-aye, Plocher-aye
Ordinance 2020- 70 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 in and for Special Service Area Number 2004-201 ( Fox Hill)
(ADM 2020- 72)
Alderman Funkhouser made a motion to approve an Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending on April 30, 2022 in and for Special Service Area Number 2004- 201 ( Fox Hill) and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Peterson- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye
Ordinance 2020- 71 for the Amended Levy and Assessment ofTaxes for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 in and for Special Service Area Number 2006- 119 (Sunflower Estates)
(ADM 2020-73)
Alderman Funkhouser made a motion to approve an Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending on April 30, 2022 in and for Special Service Area Number 2006- 119( Sunflower Estates) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
KenCom
Alderman Funkhouser reported that KenCom has budgeted money to purchase license plate readers.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR' S REPORT( cont' d)
FY 21 Budget Update
(CC 2020- 95)
Administrator Olson reported that the budget update memo includes some minor updates. He mentioned that income tax revenues are still tracking at the amount estimated by the Illinois Municipal League and use taxes are showing a forty percent year-over-year increase.
Prairie Pointe Building Update
(CC 2020- 96)
Mayor Purcell commented that there was nothing additional to report this evening other than the discussion which occurred earlier in the meeting regarding the Cordogan Clark proposal.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Frieders; seconded by Alderman Peterson.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8: 18 p.m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/3798
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