Village of Oswego Village Board met April 5.
Here is the minutes provided by the board:
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
President Troy Parlier called the meeting to order at 7:01 p.m. and led the Pledge of Allegiance to the Flag of the United States of America.
ROLL CALL
Board Members Physically Present: President Troy Parlier; Trustees James Marter II, Terry Olson, Judy Sollinger and Brian Thomas.
Board Members Absent: Trustees Pam Parr and Luis Perez.
Staff Physically Present: Dan Di Santo, Village Administrator; Christina Burns, Asst. Village Administrator; Tina Touchette, Village Clerk; Jeff Burgner, Police Chief; Jennifer Hughes, Public Works Director; Rod Zenner, Community Development Director; Scott McMaster, Economic Development Director, Joe Renzetti, IT/GIS Director; Jenette Sturges, Community Engagement Coordinator, Marketing; Susan Quasney, Project Engineer; Carri Parker, Purchasing Manager; Anthony Bavuso, Fleet Manager; and Ryan Morton, Village Attorney.
RECOGNITIONS/APPOINTMENTS
E.1 Employee Service Awards President Parlier read the proclamation.
a) Anthony Bavuso- 5 Years of Service (Public Works Department)- Director Hughes briefly spoke about Anthony, his job duties and his value with the Public Works Dept. President Parlier congratulated him and provided him with an award.
b) Justin Tallman- 5 Years of Service (Public Works Department)- did not attend.
E.2 Proclamation- National Public Safety Telecommunicators Week, April 11-17, 2021 President Parlier read the proclamation.
PUBLIC FORUM
Public Forum was opened at 7:07 p.m. There was no who requested to speak. The Public Forum was closed at 7:07 p.m.
STAFF REPORTS
There were no staff reports.
CONSENT AGENDA
H.1 March 16, 2021 Committee of the Whole Minutes
H.2 March 16, 2021 Regular Village Board Minutes
H.3 March 20, 2021 Special Committee of the Whole Meeting Minutes
H.4 Ordinance Amending Title 1 Chapter 19 of Village Code; Procurement Code Changes.
H.5 Ordinance Granting a Minor Amendment to the Final Planned Unit Development for Gerry Centennial Plaza Lot 11 to Allow for Certain Changes to the Elevation Plans; (Meijer – US Bank Sign).
H.6 Ordinance Granting a Preliminary/Final Re-Subdivision of Lots 45 and 46 of Ashcroft Place; Accessory Structures.
H.7 Ordinance Granting a Minor Amendment to the Final Planned Unit Development for Lot 16 of Oswego Commons to Allow for Certain Changes to the Elevation Plans at 2820 US Highway 34. (Chili’s Grill & Bar)
H.8 Resolution Authorizing the Purchase of Three (3) 2021 Ford Utility Interceptor Vehicles from Currie Motors in the Amount of $114,025; One (1) 2021 Dodge 5500 4x4 with Utility Box and 45’ Versalift Bucket from Versalift, in the Amount of $108,267; Rebuild One (1) 2006 Sterling Acterra Through Monroe Truck and Equipment in the Amount of $69,834; and One (1) Caterpillar Model 440-07 Backhoe Loader From Altorfer CAT in the Amount of $120,610 Including a Trade-in Allowance of $5,000 For a Total of $119,610. PULLED FOR A SEPARATE VOTE.
H.9 Resolution Amending Resolution 20-R-85 and Authorizing the Village President to Execute a Revised Local Public Agency Agreement for Federal Participation with the State of Illinois for Improvements at the Intersection of Wolfs Crossing (FAU 1577) at Harvey Road.
H.10 MFT
a) Resolution for Maintenance Under the Illinois Highway Code in the Amount of $600,000 of Motor Fuel Tax Funds in Fiscal Year 2022.
b) Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $46,875 for Preliminary Engineering and 4% of the Final Construction Cost for the 2021 Pavement Resurface Program of Various Streets Utilizing
H.11 GIS Infrastructure and Enterprise Agreement
a) Resolution Authorizing the Village Administrator to Execute an Agreement with ROK Technologies for Upgrading Existing GIS (Geographic Information Systems) Services to a Fully Managed GIS Cloud Service; Subject to Attorney Review.
b) Resolution Authorizing the Village Administrator to Execute an Enterprise Agreement with ESRI (Environmental Systems Research Institute); Subject to Attorney Review.
H.12 Resolution Authorizing the Execution of a Contract with L.C. United Painting Co., Inc. for Water Tower Cleaning Services in the Amount Not to Exceed $607,000. PULLED FOR A SEPARATE VOTE.
H.13 Ordinance Approving the Disposal of Surplus Property Owned by the Village of Oswego; Public Works Vehicle.
A motion was made by Trustee Sollinger and seconded by Trustee Thomas to approve the Consent Agenda; Approving the March 16, 2021 Committee of the Whole Minutes; Approving the March 16, 2021 Regular Village Board Minutes; Approving the March 20, 2021 Special Committee of the Whole Meeting Minutes; and approving the following ordinances and resolutions:
Ordinance No. 21-40; Ordinance Amending Title 1 Chapter 19 of Village Code; Procurement Code Changes.
Ordinance No. 21-41; Ordinance Granting a Minor Amendment to the Final Planned Unit Development for Gerry Centennial Plaza Lot 11 to Allow for Certain Changes to the Elevation Plans; (Meijer – US Bank Sign).
Ordinance No. 21-42; Ordinance Granting a Preliminary/Final Re-Subdivision of Lots 45 and 46 of Ashcroft Place; Accessory Structures.
Ordinance No. 21-43; Ordinance Granting a Minor Amendment to the Final Planned Unit Development for Lot 16 of Oswego Commons to Allow for Certain Changes to the Elevation Plans at 2820 US Highway 34. (Chili’s Grill & Bar)
Ordinance No. 21-44; Ordinance Approving the Disposal of Surplus Property Owned by the Village of Oswego; Public Works Vehicle.
Resolution No. 21-R-23; Resolution Amending Resolution 20-R-85 and Authorizing the Village President to Execute a Revised Local Public Agency Agreement for Federal Participation with the State of Illinois for Improvements at the Intersection of Wolfs Crossing (FAU 1577) at Harvey Road. Resolution No. 21-R-24; Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $46,875 for Preliminary Engineering and 4% of the Final Construction Cost for the 2021 Pavement Resurface Program of Various Streets Utilizing. Resolution No. 21-R-25; Resolution for Maintenance Under the Illinois Highway Code in the Amount of $600,000 of Motor Fuel Tax Funds in Fiscal Year 2022
Resolution No. 21-R-26; Resolution Authorizing the Village Administrator to Execute an Agreement with ROK Technologies for Upgrading Existing GIS (Geographic Information Systems) Services to a Fully Managed GIS Cloud Service; Subject to Attorney Review.
Resolution No. 21-R-27; Resolution Authorizing the Village Administrator to Execute an Enterprise Agreement with ESRI (Environmental Systems Research Institute); Subject to Attorney Review.
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by an omnibus roll call vote with four (4) aye votes and zero (0) nay votes.
H.8 Resolution Authorizing the Purchase of Three (3) 2021 Ford Utility Interceptor Vehicles from Currie Motors in the Amount of $114,025; One (1) 2021 Dodge 5500 4x4 with Utility Box and 45’ Versalift Bucket from Versalift, in the Amount of $108,267; Rebuild One (1) 2006 Sterling Acterra Through Monroe Truck and Equipment in the Amount of $69,834; and One (1) Caterpillar Model 440-07 Backhoe Loader From Altorfer CAT in the Amount of $120,610 Including a Trade-in Allowance of $5,000 For a Total of $119,610. PULLED FOR A SEPARATE VOTE.
Before the meeting, Trustee Olson spoke to Director Hughes, Purchasing Manager Parker and Fleet Manager Bavuso regarding Caterpillar Model 440-07 Backhoe Loader From Altorfer CAT in the Amount of $120,610 Including a Trade-in Allowance of $5,000 For a Total of $119,610. He is satisfied with the purchase.
A motion was made by Trustee Olson and seconded by Trustee Sollinger to approve a Resolution Authorizing the Purchase of Three (3) 2021 Ford Utility Interceptor Vehicles from Currie Motors in the Amount of $114,025; One (1) 2021 Dodge 5500 4x4 with Utility Box and 45’ Versalift Bucket from Versalift, in the Amount of $108,267; Rebuild One (1) 2006 Sterling Acterra Through Monroe Truck and Equipment in the Amount of $69,834; and One (1) Caterpillar Model 440-07 Backhoe Loader From Altorfer CAT in the Amount of $120,610 Including a Trade-in Allowance of $5,000 For a Total of $119,610. Resolution No. 21-R-22
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by a roll call vote with four (4) aye votes and zero (0) nay votes.
H.12 Resolution Authorizing the Execution of a Contract with L.C. United Painting Co., Inc. for Water Tower Cleaning Services in the Amount Not to Exceed $607,000. PULLED FOR A SEPARATE VOTE.
There was no discussion.
A motion was made by Trustee Sollinger and seconded by Trustee Olson to table the Resolution Authorizing the Execution of a Contract with L.C. United Painting Co., Inc. for Water Tower Cleaning Services in the Amount Not to Exceed $607,000.
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by a roll call vote with four (4) aye votes and zero (0) nay votes.
BILL LIST
I.1 Approve Bill List Dated April 5, 2021 in the Amount of $823,720.87.
Board member asked about the mailbox replacement payments and how and why they were paid. Staff noted they get notified of damage to mailboxes; a supervisor is sent out to inspect; sometimes videos are obtained; the homeowner submits receipts, and the Village reimburses them; reimbursements are not processed unless an inspection is conducted to determine whether the damage was done by a plow or truck and not by snow.
A motion was made by Trustee Sollinger and seconded by Trustee Thomas to approve the Bill List Dated April 5, 2021 in the Amount of $823,720.87.
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by a roll call vote with four (4) aye votes and zero (0) nay votes.
OLD BUSINESS
J.1 Resolution Ratifying the Village President’s Executive Orders and Extending Declaration of Local Emergency and Disaster Resolution No. 21-R-28
A motion was made by Trustee Thomas and seconded by Trustee Olson to approve the Resolution Ratifying the Village President’s Executive Orders and Extending Declaration of Local Emergency and Disaster.
There was no discussion.
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by a roll call vote with four (4) aye votes and zero (0) nay votes.
NEW BUSINESS
K.1 Resolution Authorizing an Agreement with Christopher B. Burke Engineering Ltd. for Professional Engineering Services for Establishing a New Quiet Zone Along the Illinois Railway Through the Village of Oswego in the Amount of $29,300.00. Resolution No. 21-R-29
A motion was made by Trustee Thomas and seconded by Trustee Marter II to approve a Resolution Authorizing an Agreement with Christopher B. Burke Engineering Ltd. for Professional Engineering Services for Establishing a New Quiet Zone Along the Illinois Railway Through the Village of Oswego in the Amount of $29,300.00.
Board and staff discussion focused on important to invest in this; residents have been begging for; this is the next step in the process; could be a couple more years; several steps in the process: 1) what’s involved; 2) meet with Railroad Commission and all parties involved; not every intersection needs are the same; Railroad Commission will make a recommendation; rough estimate of $1.2 million; 3) go to Illinois Commerce Commission for sequencing of signals; 4) petition for the quiet zone; public comments period could take another 1-2 years; even if we don’t get the quiet zone, the crossings still need to be addressed; estimated cost per crossing; quiet zone has to be at least one mile; Benton St. to Harrison St. all the way to the Civic Center; need study to be able to apply for grants and obtain estimated costs. There was no further discussion.
Aye: James Marter II Terry Olson
Judy Sollinger Brian Thomas
Nay: None
Absent: Pam Parr Luis Perez
The motion was declared carried by a roll call vote with four (4) aye votes and zero (0) nay votes.
TRUSTEE REPORTS
Trustee Sollinger- will miss not being a Board member; whether it’s too late to change her mind. Trustee Thomas- hope everyone had a great Easter; warmer weather and some sort of normalcy.
PRESIDENT’S REPORT
• Election day is tomorrow.
• Coffee with the Mayor is on April 10th at 9am at the Police Department community room.
• Chamber Expo is April 17th at Kendall County Fairgrounds.
• Spring clean-up week is the week of April 19th; Director Hughes noted residents can place yard waste at the curb without stickers; brush pick-up is not until May.
• MyCivic 3-1-1 app; Director Hughes noted the new app assists with reporting work orders; can download the app or access it through the Village’s website; program integrates with Finance; work orders come through providing better service.
• Wine on the Fox; Jenette Sturges noted tickets went on sale this morning; can purchase tickets in groups; slightly different format this year.
• Proclamation for Trustee Judy Sollinger- he read the proclamation and presented her with a copy; he stated it has been an honor and privilege to serve with her; she helped him so much; he will miss her.
CLOSED SESSION
There was no Closed Session held.
ADJOURNMENT
https://www.oswegoil.org/home/showpublisheddocument/4047/637553047756700000
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