Village of Antioch Village Board met April 12.
Here is the minutes provided by the board:
I. CALL TO ORDER
Mayor Hanson called the April 12, 2021 regular meeting of the Board of Trustees to order at 7:00 pm at the Antioch Senior Center and via zoom.
II. PLEDGE OF ALLEGIANCE
The Mayor and Board of Trustees led the Pledge of Allegiance.
III. ROLL CALL
Roll call indicated the following Trustees were present: Pierce (via Zoom), Macek, Pedersen, Dominiak, Poulos and Johnson. Also present were Attorney Long, Administrator Keim and Clerk Romine.
IV. MAYORAL REPORT
No report.
Citizens Wishing to Address the Board
There were no citizens wishing to address the board.
V. Consent Agenda
Trustee Pedersen moved, seconded by Trustee Dominiak, to approve the following consent agenda items as presented:
1. Approval of the March 8, 2021 Regular Meeting Minutes as presented
2. Approval of a Resolution authorizing a special event liquor license for the Village of Antioch Summer Wine Walk on June 5, 2021 – Resolution No. 21-16
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
VI. Regular Business
3. Consideration to ratify the March 23, 2021 accounts payable as prepared by staff – Trustee Poulos moved, seconded by Trustee Dominiak, to ratify the payment of the February 22, 2021 accounts payable in the amount of $1,430,963.44. Large payments were made to Fischer Properties in the amount of $350,000 and Handi-Foil Corp in the amount of $678,312.94 for TIF business incentives per previous agreements.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
4. Consideration of payment of accounts payable as prepared by staff – Trustee Poulos moved, seconded by Trustee Macek, to approve payment of accounts payable in the amount of $355,966.13.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
5. Consideration of an Emergency Ordinance ratifying and extending the Mayoral declaration of Emergency relating to Coronavirus – Trustee Macek moved, seconded by Trustee Pedersen to approve Ordinance No. 21-04-09 ratifying and extending the Mayoral declaration of Emergency relating to coronavirus, waiving the second reading.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
6. Consideration of a Resolution approving a Business Incentive Grant for Fire Guys Tinting at 1436 Main Street in the amount of $6,900 – Trustee Poulos moved, seconded by Trustee Pierce, to approve Resolution No. 21-17 approving a Business Incentive Grant for Fire Guys Tinting at 1436 Main Street in the amount of $6,900.
Director Garrigan reviewed the request as discussed at the committee of the whole meeting. Trustee Macek clarified that this is not a façade grant, but is a business incentive grant. Trustee Dominiak asked if there were any changes from the original ranking done by staff. Director Garrigan responded that staff did not change the score.
Upon roll call, the vote was:
YES: 5: Pierce, Macek, Pedersen, Poulos and Johnson.
NO: 1: Dominiak.
ABSENT: 0.
THE MOTION CARRIED.
7. Consideration of an Ordinance granting a special use for an electronic message board at Anastasia’s located at Hillside and Lake Street (PZB 21-02) – Ms. Gina and Bill Giannakakis, petitioners, distributed photographs of the existing and proposed sign at their business. Ms. Gina Giannakakis presented their request for an additional electronic message board in order to acknowledge various events they host. She requested approval of the message board sign to help benefit the business and bring more revenue into town. She discussed staffing cuts due to the coronavirus.
Director Garrigan said the Planning and Zoning Board recommended denial by a vote of 4-2-1 (abstention), and the applicant is looking for approval of their sign and making their request to the Village Board. He stated than an Electronic Message Board (EMB) sign was approved in 2016 for the applicant for a different sign. Director Garrigan said since this is outside the downtown business district, the applicant is entitled to a special use.
Mayor Hanson said this sign will require a super-majority vote and has been heard a number of times over the last 2 years.
Trustee Pierce commented that they already have an EMB sign, and he is leery of approving a second EMB sign.
Trustee Macek asked which parking lot fills more quickly. Ms. Giannakakis said the Lake Street side fills in faster than the other lot. He commented on being business-friendly, increasing the tax base, and the fact that there are 3 facilities within the business that would benefit from the electronic message board. He is pro-business and thinks we need to make our downtown vibrant and attractive. Trustee Macek asked that if this is not approved, it be reconsidered by the next administration.
Trustee Pedersen asked if the sign would be turned off at 2am. Director Garrigan said there are very specific parameters in the ordinance which prohibits the sign from being on all night. The board could narrow the window if they choose. The proposed ordinance is much more restrictive than what was in place when the original sign was approved. Trustee Pedersen spoke with a neighboring property owner who is concerned with the sign being obtrusive and worried about the sign going off at 2am. She recommended this item be tabled for 6 months until such a time the Lakota Group could provide guidance on what would be recommended.
Trustee Dominiak said the original ordinance also stated that it should be turned off after business hours and doesn’t believe that it’s being enforced. She thinks the messages discussed for this proposed sign could be placed on the existing sign on Route 173. She also discussed the Planning and Zoning Board discussions, and how they came to their recommendation. She expressed concern with neighboring business or property owners wanting additional signs and setting a precedent with the approval of this sign. She agreed with Trustee Pedersen to wait and see what the Lakota Group has to say on the subject.
Trustee Poulos responded that he may not see the Route 173 sign due to his current location and routes taken. He said this business has 2 entrances, which is the reason a second sign was approved for Culvers since they have customers on the Wal-Mart side that may never see the other side of the building. He supports white on black (no color) and thinks the proposed sign looks much nicer than other signs around town with the removable letters. He said this applicant is unique in that they have 2 sides visible to traveling public and 2 entrances to their business.
Trustee Johnson agreed with Trustee Poulos, and thinks it’s a classy looking sign and commented that there are many changes in the restaurant business, and this is an integral business in our town. He said if they ask for our help, and we don’t provide it, that would be a shame and disservice to the community.
Trustee Pierce asked if this ordinance addresses the black and white lettering requested by Trustee Poulos. Director Garrigan said it does provide some flexibility for white on black or red on black.
Trustee Dominiak asked why it needs to have the availability for multiple messages. Petitioner Giannakakis responded that they will post events, but also daily meal specials. Director Garrigan discussed the replacement of the previous sign and whether a manual message board would be allowed.
Mayor Hanson said we already have these types of signs in our community, and high schools, government agencies, and non-profits are favored, but businesses that pay sales taxes are forgotten. He discussed expenses incurred with the request and expressed concern with the possibility the applicant be denied.
Those present discussed the role of the Lakota Group and what happens to existing signs if the sign code changes.
Trustee Poulos moved, seconded by Trustee Johnson, to adopt the ordinance as presented granting a special use, but with the stipulation that it is white on black and not red on black, waiving the second reading.
Trustee Macek commented on the business and the work and investment they’ve made into the community, which wasn’t directed by the Lakota Group. Trustee Pedersen said she would be in favor if both signs are turned off at night, and any issues are addressed immediately. Ms. Giannankakis agreed to those terms. Attorney Long read aloud section IV(b) of the ordinance which states, “The EMB unit must be extinguished at the close of business to which the EMB relates, or for any business to which the business hours extend beyond, provided further that in all events and situations, the EMB unit must be extinguished by 11:00 pm. This restriction shall apply regardless of the location of the EMB on the property”. He added that the ordinance also provides for a $500/day fine for anyone violating the terms and conditions of the ordinance. Those present agreed to turning off the EMB sign at 11pm per the ordinance.
Trustee Dominiak asked why the planning and zoning board voted no. Director Garrigan responded that they were concerned with a proliferation of signage and setting a precedent for other signs.
Upon roll call, the vote was:
YES: 4: Macek, Pedersen, Poulos and Johnson.
NO: 2: Pierce and Dominiak.
ABSENT: 0.
THE MOTION CARRIED.
8. Consideration of Resolution approving a façade grant for the property commonly known as 400-410 Lake Street – Director Garrigan reviewed the request for a façade grant for a new awning at their location which includes 4 retailers.
Trustee Dominiak moved, seconded by Trustee Poulos, to approve Resolution No. 21-18 approving a façade grant for the property commonly known as 400-410 Lake Street.
Trustee Macek asked if Lakota Group should have input on the color. Director Garrigan is comfortable with the color and thinks it is a less comprehensive discussion.
Mayor Hanson asked if maintenance can be included, and discussed the design of the current awning and the advertisement of a product name rather than a business name. Director Garrigan can work with the applicant and United Canvas on the design.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
9. Consideration of a Resolution Approving Small Business Grants – Director Garrigan
APPROVED MINUTES
reviewed the businesses now qualifying for the small business grants through the Village program based on previous and newly identified criteria.
Trustee Dominiak moved, seconded by Trustee Pierce, to approve Resolution No. 21-19 approving small business grants. Trustee Poulos asked for improved communication on the application process.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
Trustee Dominiak moved, seconded by Trustee Poulos, to direct staff to re-open the application process using the new criteria.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
10. Consideration of a Resolution authorizing the Village Administrator to sign the proposal and execute a contract with The Cahoy Group for repairs on Well #6 in the amount of $29,483 – Director Heimbrodt discussed the location and condition of well #6 and its need for repairs. The cost is substantially lower than estimated, but there may be unforeseen costs once the video is received from televising the well.
Trustee Dominiak moved, seconded by Trustee Poulos, to approve Resolution No. 21-20 authorizing the Village Administrator to sign a proposal and execute a contract with The Cahoy Group for repairs on Well #6 in the amount of $29,483.
Trustee Dominiak asked about water discoloration. Director Heimbrodt said hydrant flushing can cause discoloration or a water main break may create the same issue.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
11. Consideration of a Resolution authorizing the waiver of fees for the Clublands Clubhouse – Trustee Macek moved, seconded by Trustee Pedersen, to approve Resolution No. 21- 21 authorizing the waiver of fees for the Clublands Clubhouse.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
12. Consideration of a Resolution authorizing the Village Administrator to execute an amended contract with Mad Bomber Fireworks Productions to provide the annual fireworks show for the Village of Antioch for a period of one year in 2021 in the amount of $30,000 – Administrator Keim discussed the contract for fireworks in the previous year which was cancelled due to COVID, and there was discussion about a larger/longer show which is included in the contract amendment. He said the Township is aware of the cost increase and supports the amendment.
Trustee Macek moved, seconded by Trustee Pierce, to approve Resolution No. 21-22 authorizing the Village Administrator to execute an amended contract with Mad Bomber Fireworks Productions to provide the annual fireworks show for the Village of Antioch for a period of one year in 2021 in the amount of $30,000.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
13. Consideration of an Ordinance Adopting by reference the Lake County Watershed Development –Trustee Dominiak moved, seconded by Trustee Poulos, to approve Ordinance No. 21- 04-11 Adopting by reference the Lake County Watershed Development, waiving the second reading.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
14. Consideration of the Approval of the Operating and Capital Budget for Fiscal Year May 1, 2021 to April 30, 2022 – Administrator Keim presented the proposed budget for the next fiscal year and asked for approval in order to get some projects started.
Trustee Macek moved, seconded by Trustee Pedersen, to approve the operating and capital budget for Fiscal Year May 1, 2021 to April 30, 2022.
Trustee Poulos commented that it has always been a pleasure working with Jim and Joy on the budgets each year. Mayor Hanson agrees and thinks we’ve come a long way in keeping a balanced budget and keeping the community on track. He feels confident the future boards will continue this trend.
Upon roll call, the vote was:
YES: 6: Pierce, Macek, Pedersen, Dominiak, Poulos and Johnson.
NO: 0.
ABSENT: 0.
THE MOTION CARRIED.
Trustee Dominiak discussed the deck on Main Street and wanted to make sure we had money set aside for recommendations made by the consultant. A previous recommendation made by the task force was to replace the deck next to Something Sweet. There was a discussion about changing the deck, and Station 51 was excited to use the deck for outdoor dining. She asked the board to consider directing Administrator Keim to move forward on that project, which can be done in a matter of months. It was the consensus of all those present to move forward with improvements to the deck.
VII. Administrator’s Report
No report.
VIII. Village Clerk’s Report
1. Groot Spring Clean-Up – April 29 – Clerk Romine announced that Groot will be hosting their annual Spring Clean-Up day on Thursday, April 29. A list of acceptable items can be found on the Village website, and all items must be placed curbside by 6am.
2. IDOT Documentation Review No. 73 - Clerk Romine announced that IDOT has sent a documentation review No. 73 covering the period from January 1, 2019 through April 30, 2020 to include the receipt and disbursement of Motor Fuel Tax Funds. As requested by IDOT, this report is being presented to the Village Board at the first regular meeting following the receipt of the letter.
IX. Trustee Reports
Trustee Pierce asked Chief Guttschow to share information with the board on the camera project status. Chief Guttschow will send information to the board. Trustee Pierce announced that police recruitment is underway, and Officer Recendiz completed training and was involved in the arrest related to car burglaries in Neuhaven subdivision. Trustee Pierce said traffic concerns are being addressed, and announced an upcoming shredding event through the State Bank of the Lakes.
Trustee Macek’s report was distributed earlier in the day.
Trustee Dominiak discussed meetings with the All Together Group for the development of a marketing strategy, and said Director Garrigan is working on similar meetings with The Lakota Group.
Trustee Poulos will not be at next month’s board meeting due to other obligations, but he did want to thank Mayor Hanson and current and former board members, George Sakas, Dan Yost, Dennis Crosby and Mike Wolczyz. He thinks the Village has done a great job of being transparent, and Antioch has people coming into the state when others are leaving. He said the current administration has left the village in a great financial standing which was absent for a long time. Trustee Poulos said we have a really great staff and hopes future board members support them. He also discussed the hiring and appointment processes put into place. He expressed concern with political appointees and said he is proud of this mayor and board for running processes. He’s also proud of the position the Village is currently in and hopes it stays that way.
X. EXECUTIVE SESSION – Personnel and Pending Litigation, Lease of Village Property, Collective Bargaining – property - The Mayor and Board of Trustees did not go into executive session.
XI. ADJOURNMENT
There being no further discussion, the Village Board of Trustees regular meeting adjourned 8:36 pm.
https://antioch.il.gov/download/village_board/Minutes/2021/04-12-21-VB-Minutes.pdf
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