Seneca Township High School District 160 Building, Grounds & Transportation Committee Met Aug. 4.
Here are the minutes provided by the committee:
Present: Ron Frye, Joe Johnson, Cory Yandell, Dan Stecken, Stacey Gould Guests: Chad and Shane from Ruyle Mechanical Services Inc.
Absent: Barry Buchanan
A. Public Comment-None
B. Building, Grounds, & Transportation
1. Summer Project Update
a. Chad and Shane from Ruyle presented the plans for the boiler and chiller modifications, explained the process, and what type of system will be used. Plans to replace the 1978 boiler were also discussed including removing the asbestos and the savings and efficiency the new boiler will provide. Dan Stecken provided details on ESSER II grant money that has been earmarked for the project and the potential to roll over to ESSER Ill. The project will be put to bid after the next board meeting.
b. Dan Stecken discussed the work being done to the parapet wall being almost complete. The wall was inspected by the architects from Wold, who found some minor issues that will need to be addressed before the project is complete.
c. Dan Stecken presented other summer project items that had been completed including the new roof on the west campus garage, landscape work, painting projects, and field prep. He also listed items that still need completed including pressure washing the entry ways at the main campus and roto rooter drains scheduled for August 11th. In addition, he mentioned that Barry expressed the need for more summer help next year.
2. Building Services Report
a. Dan Stecken presented the status on the following projects:
i. Completion of LED light project
ii. Ruyle's current work in air handling area
iii. New lift in auto shop area
iv. Cracks in mortar in the second floor of the building
v. Upcoming bleacher inspections
vi. Re-hooking water fountains and adding additional water filling stations
3. Budget Discussion
a. Stacey Gould presented the building and maintenance related budget items in the 2021-22 budget. Increases in expenses associated with repairs to the parapet wall, architect, costs, and carpet replacement were discussed as well as the land purchase object allocation being set up for one house instead of two to offset the increase.
b. Stacey also mentioned the potential balance of the capital projects fund of over $6M at June 30, 2022 with transfers from both the Working Cash fund and the Transportation fund.
4. Vehicle Rotation Update
a. Dan Stecken reported that the district still has not received the new activity bus. The dealer stated it should an-ive at the end of August due to delays in production.
b. Dan also discussed repairs that were needed on the old white bus after it broke down on a student trip due to a battery issue. In addition, Dan mentioned there is also a delay in the search for a new maintenance truck because of a lack of inventory.
5. Future Facility Projects
a. Dan Stecken reviewed completed and ongoing work as well as potential new projects. Dan mentioned the new sign in the front of the school being done by Al's body shop.
b. Dan shared the idea of a new sign to hang in the hallway to list the custodians - the vinyl sign would cost around $400.
c. Dan also mentioned bringing the "Seneca Way" into the school with the students. The committee was then taken on a tour of the building to view areas and blank walls that have the potential to add some vinyl signs - these signs would be a way to get the students involved in building community and sharing the history of the school.
6. ESSER II and III - discussed during the summer project update.
7. Goals Report - Dan Stecken shared his goals as superintendent including incorporating the "Seneca Way" and giving praises to Jim Carlson for achieving savings of $2.8M in the 2020-21 fiscal year.
8. Fitness Center Opening- Dan Stecken discussed the potential west campus placement of the fitness center but stated that it would be too difficult for the elderly to use the stairs to get to the second floor of the building. He discussed the potential idea of moving the batting cages to the balcony to allow room but the mayor shared that they are not willing to take on the additional cost for a new community center due to the current bridge issue. Members would have to wear masks in the fitness center unless no one was around. Both Dan and Ron Frye recommend to open the center at the start of the school year and reevaluate if needed.
9. KONE Service Agreement - Dan Stecken discussed a potential service agreement with KONE for the elevator maintenance. A cost analysis was reviewed based on prior expenses and potential future expenses for old elevators. Dan recommends taking on the contract after first vetting it through the district's attorney.
10. Maintenance Truck - discussed during vehicle rotation report
C. Other - Dan Stecken discussed the new mask mandate and mitigations presented by Governor Plitzker and how the plan for the school year is current in re-design. He mentioned the hope for additional guidance and documentation and relayed the importance of putting out a statement to the community regarding compliance and the duty to protect the district, employees, and the students.
D. Other - None
E. Adjourn-The meeting adjourned at 5:31 p.m.
https://www.senecahs.org/vimages/shared/vnews/stories/60d343039c34d/BGT%20Mins%208.4.2021.pdf
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