City of Yorkville City Council met Sept. 28.
Here are the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present
Transier Present
Ward II Milschewski Present
Plocher Present
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Present
Staff in attendance at city hall: City Administrator Olson, Assistant City Administrator Willrett, Chief of Police Jensen, Finance Director Fredrickson, Public Works Director Dhuse, Facilities Manager Raasch, EEI Engineer Sanderson, and Attorney Orr.
Staff in attendance electronically: City Clerk Behland, Community Development Director Barksdale Noble, and Purchasing Manager Gayle.
Clerk's Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web.zoom.us/j/83789870972?pwd=QzBgWXlpUlo5WE43am1taS9KcjhYUT09. The Zoom meeting ID was 837 8987 0972.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Proclamation for Ward II Alderwoman Jackie Milschewski
Mayor Purcell read a proclamation recognizing Jackie Milschewski for her years of service with the City from 2001—2011. Mayor Purcell thanked Jackie for her many years of loyal and dedicated service by bestowing a bench in her honor at the Riverfront Park( see attached).
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council—August 24, 2021
2. Minutes of the Regular City Council— September 14, 2021
3. Bill Payments for Approval
$ 733,443.53 ( vendors)
$ 337,928.73 ( payroll period ending 9/ 17/ 21)
$ 1,071,372.26 ( total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes- 8 Nays- 0
Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye
REPORTS
MAYOR' S REPORT
UDO Steering Committee Review
(CC 2021-49)
Mayor Purcell entertained a motion to reduce the Unified Development Ordinance Advisory Committee' s appointed committee members from elven( 11) to five( 5) and reappoint the following five( 5) people to the Unified Development Ordinance Advisory Committee: Chris Funkhouser( chairperson), Daniel Transier, Debra Horaz, Jeff Olson, David Schultz. So moved by Alderman Funkhouser; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes- 8 Nays-0
Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye
Bond Counsel Engagement Letter
(CC 2021-50)
Mayor Purcell entertained a motion to approve the engagement letter with Saul Ewing Arnstein and Lehr as bond counsel for the upcoming sewer bond refinancing for a fee of$25, 000( private) or$ 28, 000( open sale). So moved by Alderman Funkhouser; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 8 Nays- 0
Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye, Milschewski-aye
PUBLIC WORKS COMMITTEE REPORT
Solid Waste RFP
(PW 2021-53)
Alderman Marek made a motion to authorize staff to issue a request for proposals for Solid Waste Collection Services; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes- 8 Nays- 0
Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson- aye, Koch-aye, Milschewski- aye, Funkhouser-aye
Pavement Management Plan Update
(PW 2021-54)
Alderman Marek made a motion to approve the proposed 2022 Road to Better Roads Program and to approve the proposed 4- year Road to Better Roads Program; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes- 8 Nays- 0
Transier-aye, Plocher-aye, Marek-aye, Peterson- aye, Koch-aye, Milschewski- aye, Funkhouser-aye Tarulis-aye
Ordinance 2021- 18 Amending the Yorkville City Code Water Use and Service Regarding Water Conservation Practices
(PW 2021-55)
Alderman Marek made a motion to approve an Ordinance Amending the Yorkville City Code Water Use and Service Regarding Water Conservation Practices and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays- 0
Plocher-aye, Marek-aye, Peterson- aye, Koch-aye, Milschewski- aye, Funkhouser-aye, Tarulis-aye, Transier-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Treasurer' s Report for June— August 2021
(ADM 2021- 33)
Alderman Milschewski made a motion to approve the Treasurer' s Report for June— August 2021; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes- 8 Nays- 0
Marek-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser- aye, Tarulis-aye, Transier- aye, Plocher- aye
Tax Levy Estimate
(ADM 2021-37)
Mayor Purcell reported that the Tax Levy Estimate is tabled until October, 12, 2021, as we are still waiting on the Police Pension Fund numbers.
PARK BOARD
Yorktober Fest
Mayor Purcell reminded everyone that the Yorktober Fest is on Saturday, October 2" d, from 11: 30 a.m. to 9: 30 p.m. at the Riverfront Park. The day will be filled with music, craft beer, and live music.
Scarecrow Walk
Mayor Purcell reported that the Scarecrow Walk starts on October 2nd and runs through October 31St at the Riverfront Park.
Yorkville Public Library Community Fest
Mayor Purcell reminded everyone that the Yorkville Public Library Community Fest is coming up on Saturday, October 9th from 11: 00 a.m. to 3: 00 p. m. There will be touch-a-truck, food trucks, and activities throughout the day.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
Yorkville Education Foundation
Alderman Marek reported on the Yorkville Education Foundation. Grant applications open on September 24th and close on October 29th. There are classroom grants for$ 1, 000, schoolwide grants for$ 2, 500, and districtwide grants for$ 5, 000.
STAFF REPORT
No report.
MAYOR' S REPORT(cont'd)
City Buildings Updates
Prairie Pointe Design Approval- Vote
(CC 2021-04)
Mayor Purcell entertained a motion to proceed with the design development plans for 651 Prairie Pointe and approve the detailed estimated budget as provided by Cordogan Clark& Associates including the architect' s fee. So moved by Alderman Plocher; seconded by Alderman Tarulis.
Administrator Olson explained that staff is looking for a vote tonight from the Council. The current recommendation for the base cost estimate is$ 7, 312,209. Administrator Olson did mention that this number can change as the project moves forward. There is still discussion ifthe high-density storage fees will be included in the architect's fees in full, part, or possibly not at all. Administrator Olson did mention the full security system will be included in the architect' s fees as they will oversee the installation. Alderman Funkhouser asked about the generator and ifit was in the base cost, which Administrator Olson confirmed it is in the base cost.
Motion approved by a roll call vote. Ayes-8 Nays-0
Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier- aye, Plocher-aye, Marek-aye
Water Study Update
Water Source Comparison— EEI Presentation
(CC 2021-38)
Jeffrey Freeman, from Engineering Enterprises, Inc., gave a presentation on the Alternative Water Source Study( AWSS) Summary( see attached). He started the presentation by going over the City' s existing waterworks system of five elevated water storage tanks. There have been questions on how long the City' s existing facilities can handle the demands of population growth and water demand increases. How long they will last depends on how the City' s water use continues over the next few years. The different costs being talked about tonight are the supply and treatment costs. Please note that the price for storage, distribution, and control costs will still need to be factored into the supply and treatment costs. If the City went with the Fox River option alone, it would cost around$ 97,240,000 and could take approximately five to six years to complete. If the City went with the Water Link Sub- Regional System with Oswego and Montgomery, it would cost roughly$ 98, 520,000 and take nine to eleven years to complete. There are no storage improvements required for either option for the Fox River. If the City decides to go with Lake Michigan's options, you must factor in the non-revenue water reduction plan( NWR) cost. The max NWR water loss) required for Lake Michigan supplied systems if 10%, and the City is currently at 12. 4%. The total NRW reduction plan cost estimate is$ 4,050,000. There is also storage required for Lake Michigan supplies which is two times the average daily demand. There will be additional costs and more extensive storage needed for that water. Alderman Milschewski asked if we could use our current existing water towers for the extra storage. Jeffrey did say the existing water towers are already factored into the projects. The price for the Lake Michigan supply option is$ 111, 010,000. The price for the DuPage Water Commission is$ 98,230,000. The Illinois Lake Water Company/Plainfield has not released its figures at this time. Each proposal for the Lake Michigan water has the NWR factored in for ten years. Mayor
Purcell ended the conversation by reminding everyone the City is holding a New Water Source Open 411House on Tuesday, October 19th at City Hall from 5: 00 p. m. to 6: 00 p.m. Mayor Purcell said we would
keep this item on the agenda until a decision was made.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
1. Mayor Purcell entertained a motion to go into executive session for litigation, when an action against, affecting, or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. So moved by Alderman Milschewski; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes- 8 Nays-0
Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye
The City Council entered executive session at 9: 39 p.m.
The City Council returned to regular session at 10: 09 p.m.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 10: 10 p. m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4277
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