City of Yorkville City Council met Oct. 12.
Here are the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor' s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Absent
Transier Present
Ward II Plocher Present
Vacant
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Present
Staff in attendance at city hall: City Clerk Behland, City Administrator Olson, Deputy Chief Mikolasek, Attorney On, Community Development Director Barksdale- Noble, Assistant City Administrator Willrett, and EEI Engineer Sanderson.
Staff in attendance electronically: Public Works Director Dhuse, Finance Director Fredrickson, Parks and Recreation Director Evans, and Purchasing Manager Gayle.
Clerk' s Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web. zoom. us/ 1/ 84012152012? pwd 1.1iZPbI)d4ZG94dktXVnRiQ2h2RWNP0 i09. The Zoom meeting ID was 840 1215 2012.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Bill Payments for Approval
$ 607,654.24 (vendors)
$ 130,229.40 (ach/ wire payments)
$ 337,928.73 (payroll period ending 9/ 17/ 21)
$ 1,075,812.37 ( total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes- 6 Nays- 0
Plocher- aye, Funkhouser- aye, Tarulis- aye,
Transier-aye, Marek-aye, Peterson- aye
REPORTS
MAYOR' S REPORT
Biz Boo!
Mayor Purcell reminded everyone that Biz Boo! is coming up on Saturday, October 26th from 10: 00 a.m. to 2: 00 p.m.
Halloween Egg Hunt
Mayor Purcell reminded everyone that the Halloween Egg Hunt is on Friday, October 22"d at 7: 00 p.m. at Town Square Park.
Yorktober Fest
Mayor Purcell said Yorktober Fest was on Saturday, October 211d, which the Yorkville Kiwanis Club puts on. Mayor Purcell said it was a tremendous turnout. Mayor thanked the park staff for supporting the event and helping out. The Yorkville Kiwanis Club doubled its expectations.
New Vehicle Purchases—
Community Development Department
(CC 2021- 52)
Mayor Purcell entertained a motion to authorize staff to purchase two Ram 1500 Classic Tradesman Crew Cab 4x4 from River Front in North Aurora, Illinois, for a total purchase amount of$ 76, 959. 20. So moved by Alderman Peterson; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes- 6 Nays- 0
Plocher- aye, Funkhouser- aye, Tarulis- aye,
Transier- aye, Marek- aye, Peterson- aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Copier RFP Results
(CC 2021- 44)
Alderman Funkhouser made a motion to reject all RFPs and continue on a month- to- month basis with our current provider, Impact Networking LLC; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes- 6 Nays- 0
Funkhouser- aye, Tarulis- aye, Transier- aye,
Marek- aye, Peterson- aye, Plocher- aye
Tax Levy Estimate
(ADM 2021- 37)
Alderman Funkhouser made a motion to approve a tax levy estimate for 2021, to be used for the purposes of conducting a public hearing on the tax levy in the amount of$ 4, 489, 852; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes- 6 Nays- 0
Tarulis- aye, Transier- aye, Marek- aye,
Peterson- aye, Plocher- aye, Funkhouser- aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR' S REPORT( cont' d)
Bond Refinancing Discussion
(CC 2021- 51)
Administrator Olson explained that Finance Director Fredrickson put together a memo describing three different scenarios to choose from regarding the bond refinancing. The City currently has an upcoming opportunity to refinance a sewer bond. This will save the City a quarter of a million dollars over the next four years. At this meeting, a discussion needs to occur to choose which bond amount the Council would like to go with. The next step is the adoption of the Authorizing Ordinance by the City Council on October 26th, which would establish the maximum amount of principal that could be issued. Then at the same October 26thmeeting, the council would Authorize the Ordinance and a Notice of Public Hearing. The public hearing would then take place on November 9t. Scenario one is to refinance the 2011 refunding bonds only. Scenario two is to refinance the 2011 refunding bonds and new money in the amount of one million dollars. Scenario three is refinancing the 2011 refunding bonds and new money in the amount of two million dollars. The additional proceeds would be for finance improvements to the
Prairie Point building and/ or other capital projects, in conjunction with refinancing the 2011 refunding bonds. The advantage of doing additional proceeds with the 2011 refunding bond the City would save on issuance costs, and the current rates are favorable at this time. The discussion will continue at the Administration Committee next week.
City Buildings Updates
(CC 2021- 04)
Administrator Olson explained the Prairie Pointe detailed drawings are still being finalized. There has been no updated schedule since the last City Council meeting. Staff is still working on AV and IT for the new building.
Administrator Olson gave an update on the Public Works building. Staff is starting to see information from Kluber. Staff is meeting with Kluber next Tuesday. Staff still have not seen the agreements from the Kendall Area Transit. The delay from the Kendall Area Transit is not holding up the process at this time.
Administrator Olson brought up the high- density storage for the Prairie Pointe building. The price staff received for the sole source storage is good until mid-October which staff is going to ask them to extend it a little further out. Between November and December, we should have a quote to the Council. By the end of the calendar year, staff hopes to have a quote for the furniture. The furniture manufacture is 12— 18 weeks behind at this time.
Water Study Update
(CC 2021- 38)
Administrator Olson gave an update on the Water Study. Oswego reviewed their water source presentation last week, and they look like they are leaning towards DuPage at this time. Montgomery has more options than either Oswego and Yorkville. Montgomery reviewed their water source presentation last night, and their Council seems to be mixed and more cost- focused. Administrator Olson reminded everyone the New Water Source Open House is Tuesday, October 19th at City Hall.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Peterson.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 7: 34 p. m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4310
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