City of Yorkville City Council met Oct. 26.
Here are the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance with the help of Emily Weber, Mayor of the Day.
Mayor Purcell stated that he has determined that under the Governor' s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present (electronic attendance)
Transier Present
Ward II Plocher Present
Vacant
Ward III Funkhouser Present
Marek Present (electronic attendance)
Ward IV Tarulis Present
Peterson Present (electronic attendance)
Staff in attendance at city hall: City Clerk Behland, City Administrator Olson, Assistant City Administrator Willrett, Chief of Police Jensen, Public Works Director Dhuse, Finance Director
Fredrickson, EEI Engineer Sanderson and Attorney Orr.
Staff in attendance electronically: Community Development Director Barksdale- Noble, Parks and Recreation Director Evans, and Purchasing Manager Gayle.
Clerk's Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web. zoom. us/ j/88932003163? pwd= SDlgWGd6Vms4S2xZdFM5ZS8l enRNdz09. The Zoom meeting ID was 889 3200 3163.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Mayor of the Day— Emily Weber
Mayor Purcell Introduced Emily Weber, the Mayor of the Day. Emily Weber thanked the City for providing her the opportunity to be the Mayor of the Day. Emily is the owner/ director of the Yorkville Performing Arts Center( YPAC), with three locations here in Yorkville. The newest location is now called Fox Rivers Edge Theater, where they plan on bringing community events downtown. Some events will be comedy nights, improv nights, family get-togethers, corporate events/ meetings, weddings, and more. Emily gave a special thank you to Administrator Olson for planning the day of events.
Fiscal Year 2021 Audit Report
Jamie Wilkey from Lauterbach& Amen, LLP gave an overview of the city' s fiscal year 2021 financial statement audit. She said there were a few items that she wanted to go over. The first item she mentioned was that the City was once again awarded a Certificate of Achievement for Excellence in Financial Reporting, issued by the Government Finance Officers Association. This award represents the highest form of financial reporting excellence.
The second item is known as the audit opinion. When conduction an audit, there are two primary goals. The first goal is to ensure the City' s financial statements as presented are materially correct. And the second item is to access the overall internal controlled environment. The auditor would have to communicate any disagreements or difficulties that the auditor has encountered throughout their audit testing. Ms. Wilkey was happy to report that there were no difficulties or disagreements.
Jamie stated that the auditor had issued an unmodified( clean) opinion for the fiscal year 2021. This opinion represents that the auditor feels that the financial statements are free from any material misstatement and that there are sound internal controls over the financial reporting function.
As a part of the annual audit, they were also required to take a look at the TIF filings/ compliance. If there were any areas of concern, they would have to notify the council. There is only one outstanding item which is a single audit which was required due to the City spending over$ 750,000 in federal funds, due to Covid and federal programs.
Finance Director Fredrickson gave a brief overview of the fiscal year 2021 audit( see attached).
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council— September 28, 2021
2. Bill Payments for Approval
$ 653,164.17 (vendors)
$ 321,029.27 (payroll period ending 10/15/21)
$ 974,19344 (total)
3. Water Department Reports for February— September 2021 (PW 2021- 57)
4. Gas N Wash Yorkville— Security Release— authorize the release of the remaining performance security( CNB Bank& Trust, N.A. Letter of Credit# 21901824 (PW 2021- 63)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye
REPORTS
MAYOR' S REPORT
Halloween
Mayor Purcell reminded everyone this Sunday, October 31" (Halloween), Trick-or-Treating will be from 3:00 p.m. to 7:00 p.m.
Flags of Valor
Mayor Purcell mentioned that Monday, November Pt, the Parks and Recreation staff would start putting up the flags for Flags of Valor at Townsquare Park.
Selection of Mayor Pro Tem
(CC 2021-54)
Mayor Purcell entertained a motion to appoint Alderman Plocher as Mayor Pro Tem for the remainder of Fiscal Year 2022. So moved by Alderman Plocher; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Marek-aye, Peterson-aye, Koch-aye
PUBLIC WORKS COMMITTEE REPORT
2022 Roads to Better Roads—Design Engineering Agreement
(PW 2021- 60)
Alderman Marek made a motion to approve the 2022 Roads to Better Roads Program Professional Services Agreement for Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye, Koch- aye, Plocher- aye
Wheel Loader Purchase
(PW 2021- 61)
Alderman Marek made a motion to authorize a purchase through the Sourcewell purchasing cooperative for a 930M Small Wheel Loader from Altorfer Cat in the amount not to exceed $173,140 and trade in our current wheel loader for $ 22,500 to Altorfer Cat; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye, Koch- aye, Plocher- aye, Funkhouser- aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Annual Treasurer' s Report
(CC 2021- 53)
Alderman Funkhouser made a motion to approve the Annual Treasurer' s Report; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes-7 Nays-0
Transier- aye, Marek- aye, Peterson- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye
Treasurer' s Report for September 2021
(ADM 2021-39)
Alderman Funkhouser made a motion to approve the Treasurer' s Report for September 2021; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Marek- aye, Peterson- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye
2011 Bond Refinancing
(ADM 2021-41)
Ordinance 2021- 19 calling a public hearing concerning the intent of the City Council of the United City of Yorkville, Kendall County, Illinois, to sell not to exceed $ 1,050,000 General Obligation Alternate Revenue Bonds
Ordinance 2021-20 authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $ 1,050,000 pursuant to Section 15 of the Local Government Debt
Reform Act of the State of Illinois, as amended, and the Municipal Code 411 of the State of Illinois, as amended
Alderman Funkhouser made a motion to approve an Ordinance calling a public hearing concerning the intent of the City Council of the United City of Yorkville, Kendall County, Illinois, to sell not to exceed 1, 050, 000 General Obligation Alternate Revenue Bonds and a motion to approve an Ordinance authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed$ 1, 050, 000 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Peterson- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
KenCom Update
Alderman Funkhouser gave a brief update on the KenCom budget. There will be a$ 60, 000 increase to Yorkville for budget purposes.
STAFF REPORT
No report.
MAYOR' S REPORT (cont'd)
City Buildings Updates
(CC 2021- 04)
Administrator Olson reported on the City Buildings Updates stating the memo in the packet explains all of the new updates.
Water Study Update
(CC 2021- 38)
EEI Engineer Sanderson reported on the Water Study Update and provided updated numbers and estimated bills which are in the packet. It was mentioned that some of the numbers did go down. Alderman Koch asked if the Council needed to fill out the decision matrix and turn them into someone. Administrator Olson said this is more of a tool and does not need to be turned in. Alderman Funkhouser asked if the decision matrix could go out to the public. Administrator Olson mentioned they would put the excel file on the website for public access. There was a discussion on creating an infographic on the water bill, specifically the water portion.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Transier.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8: 04 p.m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4311
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