City of Yorkville City Council met Nov. 9.
Here are the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present
Transier Present
Ward II Plocher Present
Vacant
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Present
Staff in attendance at City Hall: City Clerk Behland, City Administrator Olson, Chief of Police Jensen, Attorney Orr, Public Works Director Dhuse, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson.
Staff in attendance electronically: Community Development Director Barksdale- Noble and Purchasing Manager Gayle.
Clerk' s Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members ofthe public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the City' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web. zoom. us/j/ 81401575779? pwd= SGIwTmRnUkFPZVdNcG9scDd3eXg0QT09. The Zoom meeting ID was 814 0157 5779.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Swearing-in Sergeant— Matt Nelson
Mayor Purcell, along with Chief of Police James Jensen, swore in Matt Nelson as a Sergeant for the police department.
Swearing-in of Police Commander— Garret Carlyle
Mayor Purcell, along with Chief of Police James Jensen, swore in Garrett Carlyle as a Police Commander for the police department.
PUBLIC HEARINGS
1. Tax Levy
2. 2011 Bond Refinancing
A public hearing will be held to receive public comments on the proposal to sell general obligation alternate revenue bonds of the City in the amount of not to exceed$ 1, 050, 000 for the purpose of providing funds for( i) the renovation ofthe new Yorkville City Hall and Police Station at 651 Prairie Pointe Drive;( ii) the acquisition and/ or renovation of additional existing buildings located within the City for municipal purposes; and( iii) other capital infrastructure projects within the City including water, sewer and road construction and repairs.
Please see attached transcript from the court reporter regarding the public hearing portion of the meeting.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council— October 12, 2021
2. Minutes of the Regular City Council— October 26, 2021
3. Bill Payments for Approval
577, 145. 22 ( vendors)
314, 547. 96 ( payroll period ending 10/ 29/ 21)
891, 693. 18 ( total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Peterson; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye
REPORTS
MAYOR' S REPORT
Kane Kendall Council of Mayors
Surface Transportation Program Funding
The Kane Kendall Council of Mayors has announced that the City will receive a grant for approximately 475, 000 for Bristol Ridge Road. City staff had applied for this grant a year and a half ago. The total cost of the project will be around$ 700, 000.
IDOT
IDOT notified the City that they will now cover trails 100% along state highways, and the City will cover the maintenance. Previously IDOT would have the City pay 20% and cover the maintenance.
Public Works Vehicle Purchases and Disposal of Property
(CC 2021- 55)
Mayor Purcell entertained a motion to authorize the purchase from Lindco Sales as part of a Sourcewell Contract# 080818- VCM for two 2022 Ford F350 dump trucks and two 2022 Ford F350 pickup trucks in an amount not to exceed$ 210, 000 and approve the purchase of two snowplows in the amount not to exceed$ 16, 300. So moved by Alderman Marek; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye, Koch- aye
Parks and Recreation Vehicle Purchases
(CC 2021- 56)
Mayor Purcell entertained a motion to authorize the purchase from National Auto Fleet Group as part of a Sourcewell Contract# 120716- NAF for one 2022 Ford F350 dump truck with plow, one 2022 Ford F250 pickup truck with plow, two 2022 Ford F250 pickup trucks in the amount not to exceed$ 176, 498. 84. So moved by Alderman Transier; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Funkhouser- aye, Tarulis- aye, Transier- aye, Marek- aye, Peterson- aye, Koch- aye, Plocher- aye
Number of Wards and Alderman
(CC 2021- 57)
Mayor Purcell explained to the Council that we just received the census results, and the City' s population is currently at 21, 533. The City will have to do redistricting with an option to change the wards and alderman amounts. The three options are to stay with the current four wards and eight aldermen or change to five wards and ten alderman or seven wards and fourteen aldermen. Mayor Purcell asked the Council for their feedback. Alderman Plocher, Alderman Koch, Alderman Tarulis, and Alderman Transier like the idea of keeping it the same four wards and eight aldermen. Alderman Funkhouser said he feels like five wards and ten aldermen would be best. Alderman Peterson is leaning towards five wards and ten aldermen, especially if we are redistricting. Alderman Marek likes five wards because the population is going to continue growing. Alderman Transier asked if we could have the public involved and maybe put something on the website or social media. Administrator Olson said staff would investigate putting a survey together. Administrator Olson mentioned we would have to redistrict before the next mayoral election.
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
DCEO ReBuild Illinois Grant Application for Downtown Redevelopment
(EDC 2021- 37)
Administrator Olson said the current list of projects for the downtown area is around$ 6, 500, 000. 00. Based on the feedback from the last meeting, staff and the Council should cut some ofthe project ideas total to approximately the$ 3 to$ 4 million range. Within the packet, there are detailed cost estimates from EEI. Community Development Director Barksdale- Noble and Senior Planner Engberg analyzed and scored the different project ideas.
Mayor Purcell said he would like to see the waterline, paving, permanent seating, lighting, and a stage behind the East Alley. Alderman Koch said his ultimate goal would be a trail all along downtown. Alderman Funkhouser mentioned that this grant is to help with economic recovery from COVID and does not want to impede the recovery of existing businesses. Paul Mulligan, a committee member of P. L.A.Y., said he would be very excited to be involved in any way from support to volunteers. Alderman Peterson said this would help create a destination downtown with decorative lighting and art on the walls. These projects will make it a more atmospheric downtown and help get more people downtown at our current businesses.
Administrator Olson went through the analysis and scoring. One of the most supported projects is the Facade Improvement Program. Then there are the East Alley projects of the water main and utility improvements with underground electrical, which will be around$ 1. 1 million. Administrator Olson said they would increase the facade and exterior improvements to$ 400, 000. Acquisition, renovation, or construction of new buildings is another high- scoring project, but the Council was not set on this item. Another high- scoring item is to repave Van Emmon and East Hydraulic for around$ 2. 7 million. Alderman Funkhouser mentioned this would help achieve a pedestrian- friendly downtown.
Administrator Olson said staff would try and package the projects between$ 3 to$ 4 million. He said they would leave out gateway hill, some of the downtown art components, and the pedestrian bridge across the Fox River in full. Mayor Purcell said they would bring this back to the next City Council meeting on November 23` d
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Holiday Celebrations
The Yorkville Holiday Celebration weekend starts Friday, November 19th with Drive-By Visits with Santa. The holiday parade and Christmas tree lighting ceremony will take place Friday night. Saturday, November 20th is the Rudolph Run 5k, Christmas Crafts Bazaar, and a Firework Show.
Flags of Valor
Parks and Recreations Director Evans wanted to thank everyone who sponsored a flag. They had 140 flags sponsored this year.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
Fox Hill Roadway Project
Administrator Olson would like to encourage residents in the Fox Hill subdivision to let us know about any complaints, comments, or notes regarding the project.
MAYOR' S REPORT( cont' d)
City Buildings Updates
(CC 2021- 04)
Administrator Olson reported staff is still reviewing plans and documents internally. Staff did receive the furniture quote for fully furnishing the new building. The current furniture quote is$ 100, 000. 00 over budget. Staff will review the quote and see ifthere is any scaling back that can be done before bringing it to the Council.
Water Study Update
(CC 2021- 38)
Mayor Purcell reported that Joliet is looking for the City' s decision by December. At this time, no one on the Council likes the Fox River as their first option. Mayor Purcell said this leaves Lake Michigan as the preference. Mayor Purcell asked the Council their choice on representation if we choose Lake Michigan. DuPage was supportive of changing the legislation to allow representation, but no vote was taken yet. Joliet still has to create the legislation, but they are also interested in representation. Attorney Orr said that it is very crucial to have representation. The Council seemed not to be concerned about the price difference between Joliet and DuPage. There is a concern with Joliet not being in place until 2030. Alderman Plocher mentioned his concern about the timing and the amount of labor and pipe that needs to go in the ground. Alderman Koch agrees with the concern and mentioned DuPage is already further out here than Joliet. Mayor Purcell said this item would be back at the next City Council meeting on November 23` d for more discussion.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8: 40 p.m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4359
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