City of Yorkville City Council met Dec. 14.
Here are the minutes provided by the council:
Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor' s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present
Transier Present
Ward II Plocher Present
Soling Present
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Absent ( arrived at 7: 36 p. m.)
Staff in attendance at City Hall: City Clerk Behland, City Administrator Olson, Chief of Police Jensen, Attorney On, Public Works Director Dhuse, Finance Director Fredrickson, Parks and Recreation Director Evans, Senior Planner Engberg, Facilities Manager Raasch, and EEI Engineer Sanderson.
Staff in attendance electronically: Community Development Director Barksdale- Noble.
Clerk' s Note: Due to COVID- 19, in accordance with Public Act 101- 0640 and Gubernatorial Disaster
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting.
Members ofthe public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the City' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web. zoom. us/j/86825475553? pwd= Q3JkRVZUZitibzBPbEhQVXZnUzJBUT09. The Zoom meeting ID was 868 2547 5553.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Flags of Valor Presentation to American Legion
Parks and Recreation Director Evans and Superintendent of Recreation Remus wanted to thank the Yorkville American Legion Post 489 for their partnership over the last few years. This year's Flags of Valor had over 150 flags donated. All ofthe proceeds ofthe Flags ofValor go to the American Legion. Director Evans presented a check to Commander Cella ofthe American Legion for$ 5, 000.
Rudolph Run 5k Presentation to Knights of Columbus
Parks and Recreation Director Evans and Superintendent of Recreation Remus explained that the Rudolph Run 5k was a fundraiser held to help the Knights of Columbus' s toy drive that they put together for families in need within the Kendall County area. Superintendent of Recreation Remus presented a check for$ 1, 000 to the Knights of Columbus.
Swearing-in Patrol Officer— Tyler Lobdell
Mayor Purcell, Fire and Police Commission Chairman Robert Johnson, and Chief of Police James Jensen swore in Tyler Lobdell as a Patrol Officer for the police department.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council— November 9, 2021
2. Minutes of the Regular City Council— November 23, 2021
3. Bill Payments for Approval
$ 770,342.06 ( vendors)
$ 927,617.79 ( wire payments)
$ 330,003.98 ( payroll period ending 11/ 24/ 21)
$ 2,027,963.83 ( total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye
REPORTS
MAYOR' S REPORT
Furniture Purchase for 651 Prairie Pointe
(CC 2021- 61)
Mayor Purcell entertained a motion to table the Furniture Purchase for 651 Prairie Pointe until February 2022. So moved by Alderman Marek; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Koch- aye, Plocher- aye
Meeting Schedule for 2022
(CC 2021- 63)
Mayor Purcell entertained a motion to approve the meeting schedule for 2022 as presented. So moved by Alderman Marek; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek-aye, Koch-aye, Plocher-aye
Ordinance 2021- 37 Bond Ordinance
(ADM 2021- 41)
Mayor Purcell entertained a motion to approve the Ordinance authorizing and providing for the issuance of General Obligation Bonds( Alternate Revenue Source), Series 2022, of the United City of Yorkville, Kendall County, Illinois, in the aggregate principal amount of$5, 170, 000, for the purposes of refunding the outstanding General Obligation Refunding Bonds( Alternate Revenue Source), Series 2011 and providing for certain capital improvements throughout the City, prescribing all the details of said bonds and providing for the imposition oftaxes to pay principal of and interest on such bonds and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Koch- aye, Plocher- aye, Funkhouser- aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
DCEO ReBuild Illinois Grant Application for Downtown Redevelopment
(EDC 2021- 37)
Alderman Funkhouser made a motion to authorize staff to submit the proposed Downtown Yorkville Neighborhood and Mainstreet Improvement Corridor plan project for the ReBuild Downtowns and Main Streets Capital Grant Program as proposed with the project cost of$4, 586,400.00 with the City' s contribution of$1, 586,400.00; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Soling- aye, Marek- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR' S REPORT( cont' d)
City Buildings Updates
(CC 2021- 04)
Public Works Building, Space Needs Analysis, Update
Mayor Purcell introduced Chris Hansen with Kluber, who would be giving a presentation on the Yorkville Public Works and Parks Maintenance Facility Study ( see attached). Chris explained that he wanted to provide the Council with a high- level overview of what steps Kluber had taken to explore the needs for a new public works and parks and recreation facility. They put together three project objectives: site evaluation and document review, space need analysis and development options, and the cost and schedule for development. Chris mentioned that they did consider Kendall Area Transit( KAT) in some of the calculations but stated he would not go into much detail due to them not being 100% committed to the project at this time. The City currently owns three existing sites for consideration for this project. There are location options at 610 Tower Lane and 609 North Bridge Street, 185 Wolf Street, and Blackberry Shore Lane and Cannonball Trail. Kluber has toured all sites and met with staff to get the existing and proposed square footage. The City' s existing public works and parks and recreation combined square footage is 35, 905 SF. Staff has asked Kluber to calculate the existing square footage and a 20- year development plan, leaving us with a proposed total of 134, 275 SF. Chris then began to go over the four different development options:
Option A— Home Depot Site with KAT and all components on one site. The City currently owns this eight- acre property. All pieces along with KAT would fit here at this location. All utilities are available on or adjacent to the site. This site would be limited to a 20- year development plan. There are projected difficulties with parking for staff and employees. Additionally, this location is adjacent to a residential area. The project cost for this option is between$ 35. 1 - $ 37.6 million.
Option B— Home Depot Site with all components on- site without KAT. The City currently owns this 8- acre property. All components would fit at this location. This option would give better site circulation and building placement options without KAT. All utilities are available on or adjacent to the site. Without KAT, this would provide more options for staff and public parking. The site is still limited to a 20- year development plan but has slightly more room vs. Option A. This site is adjacent to a residential area. The project cost for this option is between$ 29—$ 31. 2 million.
Option C— Parks and Recreation on Parks Site( south site)— Public Works Only on North Site. The City currently owns the north site and a portion of the south site. The utilities are adjacent to both sites. Having split sites require some duplication of spaces. The north parcel is adjacent to residential areas. The parks' garage is not as flexible for use. The project cost for this option is between$ 20. 1 —$ 21. 6 million.
Option D— New Site Option( Location to be determined). A new site of proper dimension can allow for a longer-range facility plan. This would allow for building expansion in the future. This option is the best site circulation option of the proposed alternatives. All ofthe employee and public parking could be accommodated on site. The City would have to purchase a new property. The best option would be to find a property with adjacent public utilities to keep the development expenses low. Another item for consideration is the size of the site, with a twelve to fifteen- acre parcel targeted as an ideal size. The ideal spot would be no less than 500 feet wide at its smallest dimension to allow for the perfect site circulation patterns. The project cost for this option is between$ 31 —$ 33. 8 million.
Chris stated they estimated that ifthe City continues moving forward with the project, it will take roughly 16 to 24 months. This will all depend on the construction and availability of material. Alderman Funkhouser asked for clarification on the Tower Lane location. Chris stated that the Tower Lane location would be repurposed in all options. The Wolf Street location will only be utilized if it' s decided on doing the split option between public works and parks and recreation. Chris mentioned that the best time to bid is early January. Alderman Koch said the first step would be to find the right property. When they discussed a 100- year plan, Mayor Purcell wanted to clarify that the property would be a good fit for 100 years and not the building. Mayor Purcell asked about eliminating one option and brought up selling the Home Depot property. Mayor Purcell mentioned this site not going over 20 years, and its location next to the residential area as reasons for the possible sale of this property. The Council discussed possible areas to save money and cut back. If the City goes with a larger site, it could be added onto later. Mayor Purcell stated a lot of good ideas were brought up, and staff will continue the discussion and bring this back at a future date.
Water Study Update
(CC 2021- 38)
Joliet Water Source Notification
Mayor Purcell entertained a motion to authorize staff to formally notify Joliet that the City declines their offer as a preferred water source for the United City of Yorkville. So moved by Alderman Funkhouser; seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Marek- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye
Resolution 2021- 35 Selecting Lake Michigan as the Preferred Water Source and the DuPage Water Commission as the Preferred Water
Supplier for the United City of Yorkville
Mayor Purcell entertained a motion to approve a Resolution Selecting Lake Michigan as the Preferred Water Source and the DuPage Water Commission as the Preferred Water Supplier for the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Soling.
Motion approved by a roll call vote. Ayes- 7 Nays- 0
Koch-aye, Plocher-aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
Tom Schmitt, a Yorkville resident, addressed the Council and said he had just moved into Grande Reserve. He would like the City to look into making the train crossing areas a quiet zone. Yorkville has grown a lot over the last five years, especially in the Grande Reserve area. The horn is deafening, especially overnight. Please look into quiet zones again with the growing population ofthe City.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Peterson; seconded by Alderman Soling.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8: 37 p.m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4401
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