Kendall County Times

Kendall County Human Resources & Insurance Committee met Nov. 6.

Here are the minutes provided by the committee:

Call to Order

The meeting was called to order by Committee Chair Ruben Rodriguez at 5:30pm. Roll Call

Attendee	Status	Arrived	Left Meeting
Ruben Rodriguez	Here
Jason Peterson	Here
Elizabeth Flowers	Here
Zach Bachmann		5:34pm
Matt Kellogg	Here

With 4 members present a quorum was established.

Staff Present: Bob Jones, Leslie Johnson, Tricia Springman, Payton Karlovich, Christina Burns Approval of Agenda –

Member Peterson made a motion to approve the agenda, second by Member Flowers. With members voting aye, the motion was carried by a vote of 4-0.

Committee Reports and Updates –

A. Monthly Benefits Report

Chief Deputy Treasurer Bob Jones provided the monthly medical insurance report to committee members. (Included in packet). The committee discussed the switch to 4-tier system for health insurance. A health benefit fair will be held at the Kendall County Health Department building on Wednesday & at the Kendall County Office Building on Thursday.

B. Monthly Human Resources Department Report

HR Director Leslie Johnson updated the committee on Compliance & Risk Management, Recruitment, Onboardings, & Offboarding, Employee Engagement, & Labor Relation highlights for the month of October. (Included in packet)

C. Executime & Tyler Munis Update

HR Generalist Payton Karlovich updated the committee on the Executive Audit of phase 1. With the help of the treasurer’s office, they were able to eliminate three of the audits required by combining them into one audit. Phase 2 will begin in the upcoming week. (Updated flow chart provided in packet)

New Committee Business –

A. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Resolution Regarding Procedures to Add, Remove, and/or Transfer Vehicles and Other Titled Equipment for Insurance Purposes

Member Kellogg made a motion to forward to the County Board meeting, second by Member Bachmann. With 5 members voting aye, the motion was carried by a vote of 5 -0.

B. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 1.4 Worker Classifications Policy

Member Bachmann made a motion to forward to the County Board meeting, second by Member Kellogg. With 5 members voting aye, the motion was carried by a vote of 5 -0.

C. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 3.5 Change of Personal Data Policy

Member Peterson made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

D. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): NEW Section 4.13 Personnel Action Notice Procedures

Member Bachmann made a motion to forward to the County Board meeting, second by Member Flowers . With 5 members voting aye, the motion was carried by a vote of 5 -0.

E. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 5.9 Equipment/Supplies Policy

Member Peterson made a motion to forward to the County Board meeting, second by Member Bachmann. With 5 members voting aye, the motion was carried by a vote of 5 -0.

F. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 7.6 Flextime Policy

Member Bachmann made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

G. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 7.7 Insurance Benefits Policy

Member Bachmann made a motion to forward to The County Board meeting, second by Member Kellogg. With 5 members voting aye, the motion was carried by a vote of 5 -0.

H. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Section 9.1 Computer, Internet, and Network Usage Policy

Member Peterson made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

I. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): NEW Section 5.13 Personal Protective Equipment Policy

Member Bachmann made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

J. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): NEW Section 8.11 Administrative Leave Policy

Member Bachmann made a motion to forward to the County Board meeting, second by Member Peterson. With 5 members voting aye, the motion was carried by a vote of 5 -0.

K. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): NEW Section 8.12 Discretionary Unpaid Leave of Absence Policy

Member Bachmann made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

L. * MOTION (VV) (Forward to CB 11/21/2023 Meeting): Revised Annual Performance Evaluation Form

Member Bachmann made a motion to forward to the County Board meeting, second by Member Flowers. With 5 members voting aye, the motion was carried by a vote of 5 -0.

Old Committee Business –

A. DISCUSSION: Illinois Paid Leave Act & Policy Amendments

HR Director Leslie Johnson informed the committee that staff is continuing to work on the policy and will present an update at the December meeting.

Chairman’s Report –

None

Public Comment –

Levi Gotti from Yorkville, Illinois spoke about County Employee Health Insurance renewal for 2024.

Executive Session –

None

Items for the Committee of the Whole Meeting –

None

Action Items for County Board – Under Consent Agenda

A. Resolution Regarding Procedures to Add, Remove, and/or Transfer Vehicles and Other Titled Equipment for Insurance Purposes

B. Revised Section 1.4 Worker Classifications Policy

C. Revised Section 3.5 Change of Personal Data Policy

D. NEW Section 4.13 Personnel Action Notice Procedures

E. Revised Section 5.9 Equipment/Supplies Policy

F. Revised Section 7.6 Flextime Policy

G. Revised Section 7.7 Insurance Benefits Policy

H. Revised Section 9.1 Computer, Internet, and Network Usage Policy

I. NEW Section 5.13 Personal Protective Equipment Policy

J. NEW Section 8.11 Administrative Leave Policy

K. NEW Section 8.12 Discretionary Unpaid Leave of Absence Policy

L. Revised Annual Performance Evaluation Form

Adjournment – Member Bachmann made a motion to adjourn, second by Member Flowers. With 5 members present in agreement, the meeting was adjourned at 6:08pm.

https://www.kendallcountyil.gov/home/showpublisheddocument/28723/638374472584541552