Kendall County Times

Village of Oswego President and Board of Trustees met May 7.

Here are the minutes provided by the board:

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

President Ryan Kauffman called the meeting to order at 7:09 p.m. Ed Bradley led the Pledge of Allegiance to the Flag of the United States of America.

Ed Bradley is an Air Force veteran who served on active duty during the Vietnam era from 1967 thru 1971. His first three years were at Pope Air Force Base, adjacent to Ft. Bragg North Carolina, where he served as an Aerial Delivery and Air Transportation officer. Along with many responsibilities involving tactical deployment of the 82nd Airborne Division, Ed was also instrumental in testing and development of many combat air drop systems used in Vietnam by C 130 tactical cargo aircraft. Ed spent his final year on active duty as the commander of the air freight and passenger terminal at Kunsan Air Base, Korea. Ed left active duty as a Captain and remained in the inactive reserve until 1978. Ed and his wife Carol moved to Oswego 18 years ago, he took on the responsibility of President of his homeowner’s association for 9 years. He is an active member of the Church of the Good Shepherd in Oswego, currently serving as Finance Chairman. He also volunteers weekly at the Kendall County Community Food Pantry, is a member of the Oswego American Legion Post #675 and is active with the Fox Valley Veterans Breakfast Club.

Board Members Physically Present: President Ryan Kauffman; Trustees Tom Guist, Kit Kuhrt, Karin McCarthy-Lange, Karen Novy, and Andrew Torres.

Board Members Absent: Trustee Jennifer Jones Sinnott

Staff Physically Present: Dan Di Santo, Village Administrator; Jean Bueche, Asst. Village Administrator; Tina Touchette, Village Clerk; Jason Bastin, Police Chief; Jennifer Hughes, Public Works Director; Andrea Lamberg, Finance Director; Rod Zenner, Development Services Director; Joe Renzetti, IT Director; Kevin Leighty, Economic Development Director; Madeline Upham, Management Analyst; Bridget Bittman, Communications Manager; and Dave Silverman, Village Attorney.

RECOGNITIONS/APPOINTMENTS

D.1 Oath of Office

Chief Bastin recognized the Police Commissioners and thanked them for all their work. Both officers are lateral hires.

a) Kevin N. Starr- Patrol Officer

Chief Bastin briefly introduced Kevin and recognized those who were in attendance for his oath. President Kauffman administered the oath of office. Pictures were taken.

b) Behr R. Pfizenmaier- Patrol Officer

Chief Bastin briefly introduced Behr and recognized those who were in attendance for his oath. Behr was most recently with the Yorkville Police Department for 16 years. President Kauffman administered the oath of office. Pictures were taken.

D.2 Business of the Month Recognition - Oswego Area Chamber of Commerce

Angie Hibben, President of the Chamber, members of the Chamber Board, employees of the Chamber, and the Economic Development Director were present for the recognition. President Kauffman read the recognition:

I’d like to extend our congratulations to the Oswego Area Chamber of Commerce for being featured as the Economic Development Commission’s Business of the Month for May. Each month, the Economic Development Commissioners nominate and vote on a business to feature which has demonstrated significant involvement in the Oswego community. This month features the Oswego Area Chamber which is run by long-time President & CEO Angie Hibben. The Oswego Area Chamber’s mission is to promote the growth and prosperity of its members by connecting them to resources, relationships, and value-added benefits to foster a successful business community. They have also been a tremendous partner to the Village to promote economic development in the community. The Chamber is celebrating its 40th anniversary this year after formally incorporating on May 14, 1984. In that time, the Chamber has grown to over 500 members and has launched several different types of events aimed at promoting businesses in Oswego. A few of their longest-running events include the annual golf outing which is celebrating its 34th year and the Hometown Expo which is now over 25 years old. The Chamber has also been a regular partner to the Oswegoland Park District for PrairieFest. Additionally, the Chamber annually gives out $2,000 in scholarships to graduating seniors at Oswego’s two high schools and another $1,000 scholarship to a student at Waubonsee who has decided to go back to school. This year, the Chamber also added a new scholarship targeted towards students pursuing careers in the trades. Congratulations to the Oswego Area Chamber of Commerce for being the May 2024 Business of the Month and for all the contributions they have made to our community.

President Kauffman presented them with a business of the month award. Angie Hibben thanked everyone and the community businesses. Pictures were taken.

President Kauffman read a proclamation acknowledging the Oswego Chamber of Commerce’s 40th Anniversary. He presented them with a copy of the proclamation. Pictures were taken.

D.3 Proclamation- Poppy Day, May 24, 2024

President Kauffman asked representatives of the American Legion to come forward. He read the proclamation and presented Lori Pierce with a copy of the proclamation. Lori asked that when you see a Veteran to please thank them for their service. Canisters will be out until Flag Day; if any business wants to put a canister in their business, please contact her at the Legion. Pictures were taken.

D.4 Proclamation- National Police Week, May 12-18, 2024

President Kauffman read the proclamation.

D.5 Proclamation- National Safe Boating Week, May 18-24, 2024

President Kauffman read the proclamation.

D.6 Proclamation- National Public Works Week; May 19-25, 2024

President Kauffman read the proclamation.

PUBLIC FORUM

Public Forum was opened at 7:35 p.m.

Kathleen Arias addressed the Board regarding the cul-de-sac on Knights Bridge Court. The cul-de-sac was built in 2003; builder was supposed to put in the final surfacing; it’s a hazard every year; she has been calling every year about getting the court paved; 1991 is the last time they did anything to the

road; cold patching not done this year; the road is rocks now; Public Works has done nothing about it; she has video and pictures. The Mayor will follow-up with her.

There was no one else who requested to speak. The public forum was closed at 7:39 p.m.

STAFF REPORTS

F.1 Oswegoland Senior and Community Center Presentation

Michele Bergeron, Executive Director of Oswegoland Senior and Community Center (OSCC), addressed the Board regarding the OSCC. OSCC took ownership of the old police department in February 2022 and opened to the public on July 5, 2022. OSCC focuses on health and recreation. She thanked everyone who was able to attend the recent gala. Isolation is the hardest thing to overcome.

Board, staff and OSCC Director discussion focused on the facility is available to rent; recently launched their capital campaign; they need to raise $2.2 million; OSCC is a wonderful resource; thank you for everything you do; serves several groups; free tax services; need elevator to bring the building up to code; adding 900 feet to the parking lot; elevator will be on the exterior and will become the new main entrance; OSCC members are in attendance tonight; filling in the lower level; providing another entrance to lower level and another set of stairs; will be bringing renderings to the Board; grant writer is a contracted position and paid through a grant; whether there are issues finding grants; several ways to find money; hired lobbyists for seeking funds; exchanging information with the Village regarding grants; what are their needs; need help with check-ins, luncheons, and calling bingo; have hosted bingo at the police department; a Trustee has been going to the Beecher Center and telling them to go to Oswego; complaints about having to walk the path to the downstairs; sponsoring; if you want to sponsor, people can send an email to Michele or the main email address; history started in Oswego; no age restriction for most of the programs; everyone is welcome. There was no further discussion.

Administrator Di Santo- in recognition of Police and Public Works, he would like to recognize Chief Bastin and Director Hughes for all the work and leadership they provide.

CONSENT AGENDA

G.1 April 16, 2024 Committee of the Whole Minutes

G.2 April 16, 2024 Regular Village Board Minutes

G.3 April 16, 2024 Closed Session Minutes; Approve but Not Release

G.4 Resolution Authorizing the Finance Director to Enter into a Contract for the Purchase of Electricity from the Lowest Cost Electricity Provider for the Purposes of Street Lighting Through the Northern Illinois Municipal Electric Collaborative Bid Process.

G.5 Resolution of the Village of Oswego Adopting the 2024 Kendall County Multi-Jurisdictional Multi-Hazard Mitigation Plan.

G.6 Resolution Authorizing the Purchase of Outfitting PW108 in the Amount Not to Exceed $118,882.00 by Sauber Manufacturing, Virgil, IL, and Waiving the Competitive Public Bidding Requirement.

G.7 Ordinance Amending Title 3 Chapter 7 Section 11 of Municipal Code; Increase Class C Liquor License for DG-Oswego, d.b.a. The Brant at Oswego Located at 101 Chapman Drive.

G.8 Resolution Authorizing the Execution of an Agreement Between the Village of Oswego and Oswego Police Sergeants.

G.9 Resolution Authorizing the Execution of Task Order No. 3 With RJN Group, Inc. for Engineering Services in an Amount not to Exceed $137,900.00.

G.10 Ordinance Authorizing the Disposal of Surplus Property Owned by the Village of Oswego

G.11 Ordinance Amending Section 4-1-3 of the Municipal Code Building Permit Fees.

G.12 Ordinance Granting Site Plan Approval for a Parking Lot Expansion of Mulder Properties at 41 Kendall Point Drive, Lot 3 Kendall Point Business Center Unit 1.

G.13 Resolution Authorizing ComEd to Bury Overhead Electric Facilities Along Wolfs Crossing Road at Douglas Road in an Approximate Cost of $1,551,845.94 in the Village of Oswego, Kendall and Will Counties.

G.14 Resolution Authorizing the Execution of Addendum No. 1 to the Local Public Agency Engineering Services Agreement for Wolfs Crossing with Thomas Engineering Group, LLC, in the Amount of $274,788.00.

G.15 Resolution Authorizing the Execution of a Phase II Engineering and Land Acquisitions Services Agreement for Wolfs Crossing at Roth Road with Alfred Benesch & Company in the Amount Not To-Exceed $552,620.00.

G.16 Ordinance amending Title 3 Chapter 7 Section 11; Increase Class C Liquor License for Nash Vegas Saloon LLC d.b.a. Nash Vegas Saloon Located at 61 Main Street.

G.17 Annual MFT Road Maintenance Project:

a) Resolution for Maintenance Under the Illinois Highway Code in the Amount of $1,500,000 of Motor Fuel Tax Funds in Fiscal Year 2024.

b) Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $69,000.00 for Preliminary Engineering and 6.0% of the Final Construction Cost for the 2024 Pavement Resurfacing Program of Various Streets Phase III Engineering

A motion was made by Trustee Kuhrt and seconded by Trustee McCarthy-Lange to approve the Consent Agenda; Approving the April 16, 2024 Committee of the Whole Minutes; Approving the April 16, 2024 Regular Village Board Minutes; Approving, but Not Releasing the April 16, 2024 Closed Session Minutes; and Approving the following ordinances and resolutions:

Ordinance No. 24-42; Ordinance Amending Title 3 Chapter 7 Section 11 of Municipal Code; Increase Class C Liquor License for DG-Oswego, d.b.a. The Brant at Oswego Located at 101 Chapman Drive.

Ordinance No. 24-43; Ordinance Authorizing the Disposal of Surplus Property Owned by the Village of Oswego.

Ordinance No. 24-44; Ordinance Amending Section 4-1-3 of the Municipal Code Building Permit Fees.

Ordinance No. 24-45; Ordinance Granting Site Plan Approval for a Parking Lot Expansion of Mulder Properties at 41 Kendall Point Drive, Lot 3 Kendall Point Business Center Unit 1.

Ordinance No. 24-46; Ordinance amending Title 3 Chapter 7 Section 11; Increase Class C Liquor License for Nash Vegas Saloon LLC d.b.a. Nash Vegas Saloon Located at 61 Main Street.

Resolution No. 24-R-34; Resolution Authorizing the Finance Director to Enter into a Contract for the Purchase of Electricity from the Lowest Cost Electricity Provider for the Purposes of Street Lighting Through the Northern Illinois Municipal Electric Collaborative Bid Process.

Resolution No. 24-R-35; Resolution of the Village of Oswego Adopting the 2024 Kendall County Multi-Jurisdictional Multi-Hazard Mitigation Plan.

Resolution No. 24-R-36; Resolution Authorizing the Purchase of Outfitting PW108 in the Amount Not to Exceed $118,882.00 by Sauber Manufacturing, Virgil, IL, and Waiving the Competitive Public Bidding Requirement.

Resolution No. 24-R-37; Resolution Authorizing the Execution of an Agreement Between the Village of Oswego and Oswego Police Sergeants.

Resolution No. 24-R-38; Resolution Authorizing the Execution of Task Order No. 3 With RJN Group, Inc. for Engineering Services in an Amount not to Exceed $137,900.00.

Resolution No. 24-R-39; Resolution Authorizing ComEd to Bury Overhead Electric Facilities Along Wolfs Crossing Road at Douglas Road in an Approximate Cost of $1,551,845.94 in the Village of Oswego, Kendall and Will Counties.

Resolution No. 24-R-40; Resolution Authorizing the Execution of Addendum No. 1 to the Local Public Agency Engineering Services Agreement for Wolfs Crossing with Thomas Engineering Group, LLC, in the Amount of $274,788.00.

Resolution No. 24-R-41; Resolution Authorizing the Execution of a Phase II Engineering and Land Acquisitions Services Agreement for Wolfs Crossing at Roth Road with Alfred Benesch & Company in the Amount Not-To-Exceed $552,620.00.

Resolution No. 24-R-42; Resolution for Maintenance Under the Illinois Highway Code in the Amount of $1,500,000 of Motor Fuel Tax Funds in Fiscal Year 2024.

Resolution No. 24-R-43; Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $69,000.00 for Preliminary Engineering and 6.0% of the Final Construction Cost for the 2024 Pavement Resurfacing Program of Various Streets Phase III Engineering

Aye: Tom Guist                Kit Kuhrt

Karin McCarthy-Lange    Karen Novy

Andrew Torres

Nay: None

Absent: Jennifer Jones Sinnott

The motion was declared carried by an omnibus roll call vote with five (5) aye votes and zero (0) nay votes.

BILL LIST

H.1 Approve Bill List Dated May 7, 2024, in the Amount of $1,536,288.40.

A motion was made by Trustee McCarthy-Lange and seconded by Trustee Guist to approve the Bill List Dated May 7, 2024, in the Amount of $1,536,288.40.

Aye: Tom Guist                Kit Kuhrt

Karin McCarthy-Lange    Karen Novy

Andrew Torres

Nay: None

Absent: Jennifer Jones Sinnott

The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.

OLD BUSINESS

There was no old business.

NEW BUSINESS

J.1 Ordinance Amending Title 2 of the Oswego Village Code Adding Chapter 12 (Boards and Commissions – Student Participation). Ordinance No. 24-47

Administrator Di Santo addressed the Board regarding student participation on the EDC, CA and HPC commissions. Per Village Board direction, an ordinance was drafted to establish student participation in advisory commissions, subject to the following requirements:

• Students must be residents of the Village of Oswego.

• Students must attend 75% of scheduled meetings.

• Applications are open to high school students, with preference going to juniors and seniors.

• Students are expected to actively participate, but do not vote or count for a quorum.

• There are 2 student appointees per advisory commission, one from Oswego High School and one from Oswego East High School.

SD308 will assist in promoting the application period and with selecting appointees. Students will be required to have a letter of recommendation from an SD308 teacher. He has reached out to Dr. Khelghati, and they plan to meet and discuss job shadowing and use of Village facilities for programs. He will report any progress to the Village Board.

Board and staff discussion focused on prefer juniors and seniors; superintendent loved the idea of shadowing; school district hired a new position that would fit into this type of student participation; requiring a letter from a teacher or counselor; school district loved the idea; can add to ordinance at a later date; appointment would be in the Fall; participate for one year; will be removed if not attending; like the idea of a teacher reference; could be a road block for getting a teacher to recommend since the school year is ending soon; will ask the school district to find out their preference; may need to push until the following year; like the idea. There was no further discussion.

A motion was made by Trustee Torres and seconded by Trustee McCarthy-Lange to approve an Ordinance Amending Title 2 of the Oswego Village Code Adding Chapter 12 (Boards and Commissions – Student Participation).

Aye: Tom Guist                Kit Kuhrt

Karin McCarthy-Lange    Karen Novy

Andrew Torres

Nay: None

Absent: Jennifer Jones Sinnott

The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.

J.2 Resolution Authorizing the Execution of an Intergovernmental Agreement Providing for the Sharing of Costs and Funding for the Construction of Facilities to Transport Lake Michigan Water to the Village of Oswego, the United City of Yorkville, and the Village of Montgomery. Resolution No. 24-R-44

Administrator Di Santo addressed the Board regarding the sharing of costs for construction of facilities to transport Lake Michigan water. The previous transmission main cost estimates were completed in 2021. At that time, the cost distribution was generally estimated at~$74m for Yorkville, ~$44m for Montgomery, and ~$43m for Oswego for a total cost of $162m for all three communities. Since that time, DWC has developed a revised alignment from the original transmission main route to avoid areas with high vehicular traffic and utility conflicts, and to utilize areas that are publicly owned, or utility owned. This new planned route accomplishes those tasks and should be a more efficient and cost-effective route. The exact route location is still in flux, depending on easement acquisition efforts, and will remain confidential until it is finalized.

The new route is now estimated to cost $258m. The following is an explanation for the increase from the $162m projected in 2021 and the $258m today:

1) Construction Costs Estimates due to Inflation since 2021 ~30% or around ~$40m

2) Engineering Costs Estimates due to Inflation and added scope since 2021 $11m or 51%

3) Environmental Analyses and Commissioning Previously not estimated ~$9m

4) Property acquisition previously not estimated ~$17m

5) Construction and Engineering Estimates due to expected Inflation between 2024 and 2027 ~$20m

The Mayors and Administrators have been regularly meeting to discuss and agree to a framework for allocating the costs of construction of the project. Together, they have settled on a hybrid methodology that averages the percentages of 2050 maximum daily water demand for each community and the total water use of the entire distribution system relative to the use of each pipe segment or distance throughout the system.

Cost allocation recommendation for all current and future shared Lake Michigan water supply engineering and construction costs:

Methodology Oswego Montgomery YorkvilleUse 38.31% 26.08% 35.61%Distance 32.41% 22.75% 44.84%Average (Recommendation) 35.36% 24.42% 40.22%Current Proposed Cost Distribution $92.3m $63.6m $102.3m

In general, this means that the phase II engineering agreements and corresponding intergovernmental agreements that covered escrow deposits will be trued up between the communities. The next shared City Council and Village Board votes on this project will occur in Summer/ Fall 2024 when the communities will consider a subsequent customer agreement to formally join the DuPage Water Commission and a construction funding agreement that will cover escrow deposits of construction costs as the project is expected to be bid out and constructed towards the middle of 2025 through 2027. Final commissioning of the system is not expected until early 2028, when the temperature of Lake Michigan water is closer to the temperature of the well water and is less likely to cause issues with internal systems.

Board and staff discussion focused on IGA has been a long time coming for Lake Michigan water; all three communities will benefit; want to be fair to all communities; have had several engineers; studies based on use and distance; formally sat down to discuss last July; most fair was taking the average of the use and the distance; Phase 1 engineering complete; route is closer to being determined; met again a couple weeks ago; all three communities approved to the percentages; need to formally approve to join the DWC; Oswego is the first to approve the agreement; only locking in the percentage, not the cost; three receiving stations; need to pay 100% of the metering station; split by the percentages; cost now is $90+m and could go higher; Oswego’s internal system is good; other communities need a lot more; what the cost would be if Oswego was the only one joining DWC; the cost has sky rocketed; 25% contingency included and inflation out to 2027; $162m has contingency but not inflation.

Board meeting was recessed at 8:20 p.m. due to tornadic weather.

Board meeting reconvened at 8:32 p.m.

Additional Board and staff discussion focused on size of pipe based on use; area is growing so much; how confident are we with the numbers; what if Yorkville skyrockets; no adjustments; 38% is what we are using now; we are acquiring a lot of land and costs to bring the water here; it’s split between the three communities; Boulder Hill is included in Montgomery; whole system needs to be rebuilt; dealing with the other communities has been nice and reasonable; concerns with growth; if we all exceed due to growth, then it’s on the DWC to expand and not just us paying for a larger system; bidding next springtime; doing engineering as fast as we can; overburdening the industry; construction starts in 2025 and completed in 2027 with water turned on in 2028; need to wait for Lake Michigan water to reach the temperature of well water; collective with all communities in 2028; contingencies after 2028 will be handled in the construction agreement; what happens if a community can’t pay; hoping the inability to pay is covered in the construction agreement; DWC has the same concern with a community not paying; staff can bring back more information; all communities need to have financing in place by the Fall; finance is working on how to pay the other half; bids will be through the completion of the project; will know more in 14 months; DWC is looking to upsize the pipe on the Montgomery border; could use more information on the upsizing. There was no further discussion.

A motion was made by Trustee McCarthy-Lange and seconded by Trustee Torres to approve a Resolution Authorizing the Execution of an Intergovernmental Agreement Providing for the Sharing of Costs and Funding for the Construction of Facilities to Transport Lake Michigan Water to the Village of Oswego, the United City of Yorkville, and the Village of Montgomery

Aye: Tom Guist                Kit Kuhrt

Karin McCarthy-Lange    Karen Novy

Andrew Torres

Nay: None

Absent: Jennifer Jones Sinnott

The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.

TRUSTEE REPORTS

Trustee McCarthy-Lange- congratulations to the new officers and to the Chamber; Wine on the Fox was phenomenal; it was a big undertaking; sorry for missing the Chamber dinner; congratulations to Administrator Di Santo for becoming a Board Member of the Chamber; Happy Mother’s Day.

Trustee Guist- Chamber dinner was great; Wine on the Fox was great; should be strategic with where we put the Village tent at Wine on the Fox; helped to get input.

Trustee Torres- welcome to the new officers; Chamber dinner was great; a lot of new businesses; thank you to Director Hughes for an elaborate presentation at the Committee of the Whole; Happy Mother’s Day.

Trustee Novy- congratulations to the new officers; thank you to the Senior Center; glad it’s a value to the community.

Trustee Kuhrt- thank you staff for all you do; thank you for Wine on the Fox; it was a great turnout; congratulations to the new officers; Chamber dinner was great.

Trustee Jones Sinnott- absent; no report.

PRESIDENT’S REPORT

Thank you to the Senior Center and to Michele for coming out, her collaboration, and everything she does; congratulations to the new officers; Wine on the Fox was the busiest he has ever seen; saw so much of staff; thank you to the volunteers; good to see the Trustees there; no Board meeting until May 28th due to ICSC; will report back on ICSC; meeting invites have been set; Happy Mother’s Day to his wife, mom, Karen, and Karin; Chamber dinner was fun; Move With the Mayor is May 18th at 4pm; all ages are welcome to come; Happy Memorial Day; remember all Veterans who gave their lives; honor them by talking about them; going to Washington D.C. on May 15th on an Honor Flight with his dad; seeing the Washington Monument and Vietnam Wall; will share pictures.

Staff noted they are working on the stats for Wine on the Fox.

CLOSED SESSION

There was no closed session.

ADJOURNMENT

A motion was made by Trustee McCarthy-Lange and seconded by Trustee Torres to adjourn the meeting; upon a voice vote with all remaining members present voting aye, the meeting was adjourned at 9:00 p.m.

https://www.oswegoil.org/home/showpublisheddocument/6910/638525686521200000