Kendall County Times

City of Yorkville City Council met June 25.

Here are the minutes provided by the council:

Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.

ROLL CALL

Deputy Clerk Cisija called the roll.

Ward I Koch Present

Transier Present

Ward II Plocher Present

Soling Absent

Ward III Funkhouser Present

Marek Present (electronic attendance)

Ward IV Tarulis Present

Corneils Present

Staff in attendance at City Hall: City Administrator Olson, Deputy Clerk Cisija, Deputy Chief of Police Mikolasek, Attorney Orr, Public Works Director Dhuse, Community Development Director Barksdale- Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson.

Staff in attendance electronically: none

Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation.

A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:

https://us02web.zoom.us/j/82610975411?pwd=i3AMdjorZnhtJRx40y61LV6a0EbwWn.1.

The Zoom meeting ID was 826 1097 5411.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

None.

PRESENTATIONS

None.

PUBLIC HEARINGS

None.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

1. Bill Payments for Approval

$ 336,240.15 (vendors - FY 24)

$ 915,932.61 (vendors - FY 25)

$ 446,200.75 (payroll period ending 06/07/24)

$ 1,698,373.51 (total)

2. 2023 Water Main Replacement Contract B - Balancing Change Order No. 2-approve the 2023 Water Main Replacement Contract B - Balancing Change Order No. 2 and authorize the Mayor to execute (PW 2024-47)

3. Corneils Road Interceptor Sewer - Balancing Change Order No. 3 - authorize the Corneils Road Interceptor Sewer - Balancing Change Order No. 3 and authorize the Mayor to execute (PW 2024-48)

Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Corneils; seconded by Alderman Koch.

Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Marek-aye, Corneils-aye

MAYOR'S REPORT

REPORTS

Appointments to Boards and Commissions

(CC 2024-52)

Mayor Purcell entertained a motion to approve the Mayor's appointment of Kelly Diederich to the Park Board for a term ending May 2029, the appointment of Sash Dumanovic to the Park Board for a term ending May 2028, the appointment of Tara Schumacher to the Library Board for a term ending May 2027, and the appointment of Ruben Rodriguez to the Fire and Police Commission for a term ending May 2027. So moved by Alderman Transier; seconded by Alderman Corneils.

Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Marek-aye, Corneils-aye, Koch-aye

Downtown Grant - Planning Contract

(CC 2024-53)

Mayor Purcell entertained a motion to approve the downtown grant planning support contract with The Lakota Group for a fixed rate of $24,925 plus reimbursable expenses and authorize the Mayor to execute. So moved by Alderman Transier; seconded by Alderman Tarulis.

City Administrator Olson stated the downtown planning grant is due on July 22nd. The Lakota Group was used for the 2016 Comprehensive Plan and has won statewide awards. He stated feedback is needed for the branding component, and "Hydraulic District" was unique to Yorkville; however, a name is possible.

Scott Freres, The Lakota Group president, explained that this project is important in building communities and building community space. He stated they are only successful when everyone participates. The Lakota Group is currently working on four communities within the Chicagoland area, as well as a couple of out-of-state communities, some of which are being funded by the same grant. Mr. Freres stated this is an economic development tool to leverage businesses to reinvest in their properties and bring people to the downtown area. He stated that the idea of developing a community space is successful when it is programmed, and plans need to be tailored to what is realistically achievable by starting small and programming it to be used all year round. Mr. Freres stated Bourbonnais, Illinois, is at the three-fourths point of a major construction event. They are developing a town square, and they leveraged part of the grant against the Chicago Bears, who left its Bourbonnais training camp. The space they are developing will have bandshells, splash pads, bathrooms, a community park, and open space for gatherings. Mr. Freres stated this has sparked local businesses to expand themselves in order to take advantage of this.

Mr. Freres also stated The Lakota Group broke ground two weeks ago in downtown Tinley Park at Harmony Square with the same program to energize a downtown that has drifted off over the years, and they are almost at the completion of Antioch, Illinois.

Alderman Koch asked for ideas for reimbursable expenses. Mr. Freres stated there are prints and plots that go along with developing a booklet or packet that has to go to the State, and those are the costs. Alderman Koch stated those costs should be in the number Mr. Freres is showing. Mr. Freres responded that they always separate it because sometimes they never get to it and try to itemize it because some people want to see it. Alderman Funkhouser asked if it would go over $25,000. City Administrator Olson stated it might, and he asked Attorney Orr if we needed to amend the motion. Attorney Orr responded that we say plus reimbursable expenses and the importance is that it is understood that reimbursable expenses would be the costs of operation. Attorney Orr does not believe there is a need to amend the motion, mainly because there is a discussion tonight regarding Alderman Funkhouser's question. Mr. Freres stated that professional fees are certain itemized numbers vs. reimbursable expenses, which fluctuate. Alderman Transier wanted to know The Lakota Group's past success rate in helping communities obtain these grants. Mr. Freres stated 30% and 30% is successful in the real marketplace. He stated they are looking at the community, the economic conditions, and the leadership structure to move this forward for the intended purpose. Mr. Freres stated it is about bringing business to town, supporting the businesses, and developing a future business model to bring people to an active and vibrant downtown. Alderman Koch stated this has been stagnant for 20 years, and they showed at the last meeting that they were supporting the purchase of the property from the beginning, and who knows how long it would have sat that way.

Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1 Funkhouser-present, Tarulis-aye, Transier-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye

PUBLIC WORKS COMMITTEE REPORT

Public Works Equipment and Trucks Purchase

(PW 2024-49)

Resolution 2024-29

a. Authorizing the Purchase of a Trackless Tractor from E.J. Equipment, Inc. in an Amount Not to Exceed $238,038

Alderman Koch made a motion to approve a Resolution Authorizing the Purchase of a Trackless Tractor from E.J. Equipment, Inc., in an Amount Not to Exceed $238,038; seconded by Alderman Plocher.

Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye

Resolution 2024-30

b. Authorizing the Purchase of a Ford F-350 Truck from Haggarty Ford, in an Amount Not to Exceed $56,241

Alderman Koch made a motion to approve a Resolution Authorizing the Purchase of a Ford F-350 Truck from Haggarty Ford, in an Amount Not to Exceed $56,241; seconded by Alderman Plocher.

Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye

Resolution 2024-31

Approving an Intergovernmental Agreement Between the United City of Yorkville and Yorkville-Bristol Sanitary

(PW 2024-50)

Alderman Koch made a motion to approve a Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Yorkville-Bristol Sanitary District; seconded by Alderman Transier.

Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye

Lake Michigan South Receiving Station - Design Engineering Agreement

(PW 2024-51)

Alderman Koch made a motion to approve the Lake Michigan South Receiving Station - Agreement for Professional Services - Design Engineering Agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.

Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Marek-aye

Lake Michigan North Receiving Station - Design Engineering Agreement

(PW 2024-52)

Alderman Koch made a motion to approve the Lake Michigan North Receiving Station - Agreement for Professional Services - Design Engineering Agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier.

Alderman Koch explained that this does not include the towers. EEI Engineer Sanderson explained these contracts are just for the receiving stations.

Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Marek-aye, Corneils-aye

ECONOMIC DEVELOPMENT COMMITTEE REPORT

No report.

PUBLIC SAFETY COMMITTEE REPORT

No report.

ADMINISTRATION COMMITTEE REPORT

No report.

PARK BOARD

WGN Radio Hometown Takeover

Parks and Recreation Director Evans shared that the WGN radio takeover will occur on Thursday, June 27, 2024, and there will be various speakers on the radio throughout the day. A video will also be released on Thursday.

Movies Under the Stars

Parks and Recreation Director Evans shared the first Movies Under the Stars night, a partnership with the Village of Oswego, will be held on Thursday, June 27, 2024, at Venue 1012 located 1012 Station Drive, Oswego, Illinois. Additional information can be found at https://www.facebook.com/CityofYorkville/posts/849227217229260/.

Independence Day Celebration

Parks and Recreation Director Evans reminded that July 4th parade starts at 9:00 a.m. in Town Square and there will be a City Council float in the parade. There will be all-day activities at Town Square and fireworks at night at Countryside Parkway and Route 47. Additional information can be found at https://www.yorkville.il.us/567/Independence-Day-Celebration.

PLANNING AND ZONING COMMISSION

No report.

CITY COUNCIL REPORT

No report.

CITY CLERK'S REPORT

No report.

COMMUNITY & LIAISON REPORT

No report.

STAFF REPORT

No report.

MAYOR'S REPORT (cont'd)

City Buildings Updates

(CC 2021-04)

No report.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

None.

Water Study Update

](CC 2021-38)

No report.

EXECUTIVE SESSION

None.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Koch.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 7:28 p.m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5756