Kendall County Times

City of Sandwich Budget Committee met Feb. 24.

Here are the minutes provided by the committee:

1. Call to order Meeting called to order by Alderman Kreinbrink at 4:31 PM

2. Roll Call: Alderwoman Johnson, Alderwoman Erickson, Alderman Kreinbrink, City Administrator Geoff Penman, Angie Seville & Chief Senne

3. Approval of minutes for budget committee February 18th, 2025-

Motion by Alderwoman Johnson seconded by Alderman Kreinbrink- Alderwoman Erickson abstained from voice vote: passed.

4. New Business:

Police Department-looking at General fund

Officers: Chief would like to add 3 officers - one Deputy chief, one CPAT officer & one new patrol officer. CPAT officer has reimbursable time - and if we had to cut 2-first would be deputy chief-then we'd cut patrol officer and look to hire a CPAT officer.

Would like Community service officer - Maybe combine code enforcement officer with the community service officer. Would like to have someone at front desk and help with all duties of adjudication.

Number one personal issue: Re-classification for Ms. Bryant-evolution in position and duties. Will give us some comparables on position for our next meeting.

Chief would like to position an "Officer in charge". Which would entail pay rate difference while officer is fulfilling the "officer in charge" duties. Employee benefits have not been added into projection.

Training and travel expenses - we have a retention grant with funds still available to use.

Electric gas and telephone still being drawn at 308 Collage (old building).

Chief would like to payout phone cash to officers - different department phones handed out --but we still need to get in touch with officers and they contractually have phone privileges.

Fuel - bumped $2,000.00 hard to predict future costs and potential new officers on the road. Chief would like to consider other options for re-fueling.

Officer supplies: use this line item for many things - Ammunition supplies and looking at training a new range officer - and using the range for training.

Contractual services - up because more things were added into line item

Replacement of the k9 vehicle $74,000-K9 cage that has to be there. + 2 more cars.

Generator is the biggest expense in new building.

Credit card processing fees charged by credit card usage - right now we are at $2,500 for user fee.

K9 is good and there is an escrow account with funds still available for future care.

200,000 payout year for new building - scheduled in the budget.

Looking at being above budget 2% - the chief would like us to increase that to 4% projecting the Sargent's retro pay per contract coming to fruition.

Looking at Capital projections: new vehicles are included in projection.

Tunnel concept over sally port. - Sally port has been put on the back burner and the 500 thousand to carry over. -could we put a financial number so that we can secure architectural services.

New generator has been priced out-75 & 100 thousand. Possible grants for funds directed for generator.

Gym equipment - try for grant and work towards it. Trans-Canada grant.... Has funds for first responders.

Desktop computers for PD- they currently have 23-would like 12 for workflow to be smooth. Some of the current computers do not support new programming — and windows 10 will be obsolete after this year. $15,000 requested.

Old Police department has grant in place to help with cost of razing.

EMA: not fully moved to new PD. Waiting on the antenna to be moved. Vehicles need to be changed over from old police cars to EMA - fleet is lacking, Would like to give EMA a stipend for meetings.

247 thousand is estimated moving from the general fund to the capital fund.

General fund:

Revenue not in like we thought. Anticipated 9.9 but there is only 7.2. Revenues are not keeping up with what we own, We (the City) needs to unload. Old RT34 parcel - hope to buy it and sell it right away to develop property.

19,000 in car camera grant - still pending,

Committee would like an anticipated "capture" amount - with grants and funds included so we can see what that looks like.

City Hall improvements - Opera house roof. We may need to sell building, Funds should be appropriated towards the Opera House. Annex buildout, Opera House roof & HVAC & roof 100,000

Streets: Additional dump truck- and all sorts of equipment listed for public works department. We need to do just a carry-over without additional funds. Public works was budgeted

Cutting 128,009 proposed for new equipment.

Latham and Main street look good. Woodbury phase 3 looks good.

Downtown street lighting - problem was controller to light- can we just fix the major

problem instead of doing an overhaul?.. - would like to look at costs broken down. Add 100 thousand.

Sidewalk program is staying.

Generator 85-110 thousand to be needed.

Conceptual sally port $10,000-suggested move of funds to cover it from capital.

5. Old Business: None

6. Audience comments: None

7. Announcements:

Ruff draft to go out council. - Angie and Geoff going to make changes and send out to council.

Any suggestions from Wes to shore up the numbers would be appreciated.

8. Next Budget meeting to be held March 4th, 2025 at 4:30 PM

9. Adjournment:

Alderwoman Johnson Motion Alderwoman Erickson second to adjourn the meeting at 6:40 PM

Voice Vote - passed.

https://www.sandwich.il.us/media/3151