Kendall County Times

Village of Oswego President and Board of Trustees met March 4.

Here are the minutes provided by the board:

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

President Ryan Kauffman called the meeting to order at 7:18 p.m. Abigail Mundsinger, Abby Husk, and Renee Eggers led us in the Pledge of Allegiance to the Flag of the United States of America.

ROLL CALL

Board Members Physically Present: President Ryan Kauffman; Trustees Tom Guist, Kit Kuhrt, Karin McCarthy-Lange, Karen Novy, Jennifer Jones Sinnott, and Andrew Torres.

Staff Physically Present: Dan Di Santo, Village Administrator; Jean Bueche, Asst. Village Administrator; Tina Touchette, Village Clerk; Jason Bastin, Police Chief; Curt Cassidy, Incoming Public Works Director; Jennifer Hughes, Public Works Director; Andrea Lamberg, Finance Director; Rod Zenner, Development Services Director; Joe Renzetti, IT/GIS Director; Kevin Leighty, Economic Development Director; Maddie Upham, Assistant to the Village Administrator; Lisset Padilla, Community Relations Specialist; Phil Tartaglia, Deputy Director/Village Engineer; Steve Raasch, Facilities Manager; and Dave Silverman, Village Attorney.

RECOGNITIONS/APPOINTMENTS

D.1 Oath of Office

a) Patryk Bednarz- Police Officer

President Kauffman asked Patryk Bednarz, Chief Bastin, and the Police Commission members to come forward. Chief Bastin noted that Police Commission Chairperson, Ron Elvin is stepping down and will be replaced in the next couple months. Chief briefly spoke about Patryk’s background; Patryk’s wife, mother and in-laws are here; Patryk is the second lateral hire from Orland Park; his wife is expecting a baby in June. President Kauffman swore him in. Patryk shook the hands of those at the dais; pictures were taken.

D.2 Proclamation- National Athletic Training Month, March 2025

President Kauffman asked Abigail Mundsinger, Abby Husk, and Renee Eggers to come forward. He read the proclamation and presented them with a copy. Pictures were taken.

D.3 Employee Service Awards

a) Anthony Snow- 20 Years of Service (Police Department)

President Kauffman noted he could not attend; he is an exceptional officer and wish him success in the years to come.

PUBLIC FORUM

Public Forum was opened at 7:30 p.m. There was no one who requested to speak. The public forum was closed at 7:30 p.m.

STAFF REPORTS

There were no staff reports.

CONSENT AGENDA

G.1 February 18, 2025 Committee of the Whole Minutes

G.2 February 18, 2025 Regular Village Board Minutes

G.3 Resolution Approving a Memorial Day Parade and the Temporary Closure of U.S. Highway 34.

G.4 Resolution Approving a PrairieFest Parade and the Temporary Closure of U.S. Highway 34.

G.5 Resolution Approving the Oswego High School Homecoming Parade and Temporary Closure of US Highway 34 and IL Route 71.

G.6 Resolution Approving the Temporary Closure of Route 31 for the Oswegoland Park District's Gobbler Hobbler 10K & Mashed Potato Mile.

G.7 Resolution Approving a Christmas Walk Parade and the Temporary Closure of U.S. Highway 34.

G.8 Ordinance Amending Title 3 Chapter 7 and Title 3 Chapter 31; Decrease Class C Liquor and Video Gaming Licenses for Tap House Grill Oswego Located at 123 W. Washington St. Ste. 101.

G.9 Annual MFT Road Maintenance Project:

a) Resolution for Maintenance Under the Illinois Highway Code in the Amount of $1,500,000 of Motor Fuel Tax Funds in Fiscal Year 2025.

b) Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $71,425.00 for Preliminary Engineering and 6.0% of the Final Construction Cost for the 2025 Pavement Resurfacing Program of Various Streets Phase III Engineering.

G.10 Resolution Authorizing ComEd to Bury Overhead Electric Facilities Along Wolfs Crossing Road at Douglas Road in an Approximate Cost of $1,700,000.00. Additional discussion focused on: burying of lines were factored into the impact fees; negotiated the fees; it is still a huge number; if we don’t pay, the utility company will bill the residents.

G.11 Resolution Authorizing Northern Illinois Gas Company d/b/a Nicor Gas Company to Relocate and Protect Gas Utilities Along Wolfs Crossing Road at Douglas Road with an Estimated Cost of $360,000.00. Additional discussion focused on: burying of lines were factored into the impact fees; negotiated the fees; it is still a huge number; if we don’t pay, the utility company will bill the residents.

G.12 Ordinance Accepting Plat of Easement for the Hudson Pointe Unit 2 Development Project Located on the East Side of Harvey Road, South of Wolf's Crossing Road.

G.13 Virtual Appliance Upgrade for Village Hall Facility

a) Resolution Authorizing the Execution of a Purchase Order with [Re]Design Group in the Amount of $190,309.00 for the Purchase of a Four-Node VxRail Hyper-Converged Server Cluster.

b) Resolution Authorizing the Execution of a Purchase Order with [RE]Design Group in the Amount of $95,000 for the Purchase of a Five-Year VMware Software Subscription, to be Paid in Annual Increments of $19,000.00.

G.14 Resolution Authorizing the Purchase of one 2025 Ford Explorer Police Interceptor from Sutton Ford Inc. Through the State of Illinois Central Management Services Contract in the Amount of $48,012.00.

A motion was made by Trustee Jones Sinnott and seconded by Trustee Guist to approve the Consent Agenda; Approving the February 18, 2025 Committee of the Whole Minutes; Approving the February 18, 2025 Regular Village Board Minutes; and Approving the following ordinances and resolutions:

Ordinance No. 25-13; Ordinance Amending Title 3 Chapter 7 and Title 3 Chapter 31; Decrease Class C Liquor and Video Gaming Licenses for Tap House Grill Oswego Located at 123 W. Washington St. Ste. 101.

Ordinance No. 25-14; Ordinance Accepting Plat of Easement for the Hudson Pointe Unit 2 Development Project Located on the East Side of Harvey Road, South of Wolf's Crossing Road.

Resolution No. 25-R-28; Resolution Approving a Memorial Day Parade and the Temporary Closure of U.S. Highway 34.

Resolution No. 25-R-29; Resolution Approving a PrairieFest Parade and the Temporary Closure of U.S. Highway 34.

Resolution No. 25-R-30; Resolution Approving the Oswego High School Homecoming Parade and Temporary Closure of US Highway 34 and IL Route 71.

Resolution No. 25-R-31; Resolution Approving the Temporary Closure of Route 31 for the Oswegoland Park District's Gobbler Hobbler 10K & Mashed Potato Mile.

Resolution No. 25-R-32; Resolution Approving a Christmas Walk Parade and the Temporary Closure of U.S. Highway 34.

Resolution No. 25-R-33; Resolution for Maintenance Under the Illinois Highway Code in the Amount of $1,500,000 of Motor Fuel Tax Funds in Fiscal Year 2025.

Resolution No. 25-R-34; Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $71,425.00 for Preliminary Engineering and 6.0% of the Final Construction Cost for the 2025 Pavement Resurfacing Program of Various Streets Phase III Engineering.

Resolution No. 25-R-35; Resolution Authorizing ComEd to Bury Overhead Electric Facilities Along Wolfs Crossing Road at Douglas Road in an Approximate Cost of $1,700,000.00. Resolution No. 25-R-36; Resolution Authorizing Northern Illinois Gas Company d/b/a Nicor Gas Company to Relocate and Protect Gas Utilities Along Wolfs Crossing Road at Douglas Road with an Estimated Cost of $360,000.00.

Resolution No. 25-R-37; Resolution Authorizing the Execution of a Purchase Order with [Re]Design Group in the Amount of $190,309.00 for the Purchase of a Four-Node VxRail Hyper Converged Server Cluster.

Resolution No. 25-R-38; Resolution Authorizing the Execution of a Purchase Order with [RE]Design Group in the Amount of $95,000 for the Purchase of a Five-Year VMware Software Subscription, to be Paid in Annual Increments of $19,000.00.

Resolution No. 25-R-39; Resolution Authorizing the Purchase of one 2025 Ford Explorer Police Interceptor from Sutton Ford Inc. Through the State of Illinois Central Management Services Contract in the Amount of $48,012.00.

Aye: Tom Guist Kit Kuhrt

Karin McCarthy-Lange Karen Novy

Jennifer Jones Sinnott Andrew Torres

Nay: None

The motion was declared carried by an omnibus roll call vote with six (6) aye votes and zero (0) nay votes.

BILL LIST

H.1 Approve Bill List Dated March 4, 2025, in the Amount of $1,549,305.01.

A motion was made by Trustee Guist and seconded by Trustee Jones Sinnott to approve the Bill List Dated March 4, 2025, in the Amount of $1,549,305.01.

Aye: Tom Guist Kit Kuhrt

Karin McCarthy-Lange Karen Novy

Jennifer Jones Sinnott Andrew Torres

Nay: None

The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.

OLD BUSINESS

There was no old business.

NEW BUSINESS

J.1 Resolution Authorizing the Execution of a Professional Services Agreement with Frederick Quinn Corporation to Provide Schematic, Design and Construction Services for the Village's New Public Works Facility: Subject to Attorney Review. Resolution No. 25-R-40

Facilities Manager, Steve Raasch, addressed the Board regarding an agreement for construction services for the new Public Work’s facility. The Public Works Facility (PWF) at 100 Theodore Drive was constructed in 2002. All but the eastern wall was constructed of brick. The eastern wall was constructed of metal to facilitate easy removal for a planned addition. The Village commissioned a master plan in 2009 for expansion of the PWF. The Village has seen tremendous growth in its recent history. In tandem with this growth, the public works department has identified an increased need for space. The Village Board requested that staff conduct a space needs assessment to determine the needs of the PWF over the next 20 years. This item was discussed at the Budget Workshop for FY24. Staff posted a Request for Proposal on January 10, 2025. Eight responses were received on February 6th and a selection committee of five individuals reviewed and scored each proposal. The committee chose three finalists based on the scoring and conducted interviews with the finalists on February 19th. The firm of Frederick Quinn Corporation was chosen as the Construction Managing firm for the project. Frederick Quinn received the highest ratings from the committee and had the lowest adjusted cost of all eight firms.

The total cost of the contract will be determined by three items:

1) The Preconstruction Phase will be $35,000

∙ Schematic design

2) The General Condition Fees will be $27,500 per month for the length of the construction process. This amount will be determined once the construction schedule is completed.

3) The Construction Fees will be 2.5% of the total construction costs. The total cost will be determined at the end of the construction. The estimated amount will be revised once the Village Board provides directions to which Construction Option, they would like staff to construct. Will be presented at the March 18th Board meeting.

Board and staff discussed: This phase will take 13-18 months depending on the option chosen; working on moving public works employees so they can renovate the current building; will have a steering committee with two members of the Village Board on the committee; whether a construction manager was hired before the police department was built; projection costs; will come to the Board with only one option in two weeks; switching to option A & B instead of option 1 & 2; want the Board to see the options; Frederick Quinn Corporation (FQC) has already been getting numbers for cost projections; FQC bringing value to the project; a lot of great work from FQC and they are saving us money; if option B is chosen, FQC would be open to discussing the fees; option A would take 13 months; option B would take 18 months; FQC has done, public works projects in North Aurora, Woodale, Skokie, Glenview and Antioch; FQC has experience with renovating current buildings and they also work with Williams Architects. There was no further discussion.

A motion was made by Trustee Jones Sinnott and seconded by Trustee Novy to approve a Resolution Authorizing the Execution of a Professional Services Agreement with Frederick Quinn Corporation to Provide Schematic, Design and Construction Services for the Village's New Public Works Facility: Subject to Attorney Review.

Aye: Tom Guist Kit Kuhrt

Karin McCarthy-Lange Karen Novy

Jennifer Jones Sinnott Andrew Torres

Nay: None

The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay vote.

TRUSTEE REPORTS

Trustee Novy- expo was last weekend; had fun and got to meet residents; will miss the Springfield drive down; get money for Route 30 and Wolfs Crossing.

Trustee Kuhrt- expo was great; not going to be here much longer; going to the Springfield drive down; water rates going up; will need to hook up to Lake Michigan; rates haven’t been the best and the rates were previously cut; RET helps bring in money, but it isn’t enough; we need to do more and think creatively; taxes keep going up; bring in more retail; the accessor accesses our taxes; we paid off a bond because we saw the grocery tax being taken away by the State; just over $1 million could be lost; proposing to keep the grocery tax to help residents and put the money into a fund that we can’t touch; invest the money and apply the interest to resident’s water bills and then pay the Fox Metro bills; have to put stipulations on and get buy-in; create future for residents; affordable housing not attainable at this point; amend code. Administrator Di Santo will look at and report back at the April 22nd Committee of the Whole grocery tax item discussion.

Trustee Jones Sinnott- shoutout to the police department on the adding of an Officer and kudos to Officer Snow; Mr. Kronin, with the school district athletic department, does a fantastic job; sorry to see Tap House left; thank you to them for what they did for the community; I wish them luck; eleven contacts have been made for their space; excited Mona’s journey is happening; great job to President Kauffman for the State of the Village; looking forward to going to Springfield drive down tomorrow and coming back with news; will be stepping up, having conversations, and fighting for everyone.

Trustee Guist- great night to get a new Officer and celebrate another Officer; talk a lot with others in Springfield; looking forward to the discussion about Trustee Kuhrt’s ideas.

Trustee McCarthy-Lange- congratulations to the new Officer and Officer Snow for 20 years of service; expo was great; exciting schedule at Venue 1012; State of the Village was wonderful; safe travels to everyone going to Springfield drive down; represent us well; marketing just geared towards restaurants; would like to see marketing opportunities and money for these businesses. Administrator Di Santo noted we primarily market to restaurants and the Tap House location is the main focus.

Trustee Torres- congratulations to the new Officer and Officer Snow; great discussion today; able to get money into the downtown fund; spring break is coming up.

PRESIDENT’S REPORT

Thank you to everyone who joined in the polar plunge; me, Administrator Di Santo and Director Hughes represented the Village and raised $500 for Special Olympics; looking forward to it next year; St. Patrick’s Day is coming up; happy Mardi Gras/Fat Tuesday; March is a great month; thank you to everyone who came to the State of the Village; relationships with taxing bodies and partners couldn’t be better; thank you for the relationships we are building; congratulations to the Officers; looking forward to the Springfield drive down; we are seeking $15 million, from the State, for Wolfs Crossing and Route 30; we continue to have a three-way conversation with IDOT and Aurora about Wolfs Crossing and Route 30; total cost for the project is $20 million; will give a full report when we get back from Springfield.

CLOSED SESSION

A motion was made by Trustee Torres and seconded by Trustee McCarthy-Lange to enter Closed Session for the purposes of discussing the following:

∙ Pending and Probable Litigation

∙ Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel

∙ Collective Bargaining, Collective Negotiating Matters, Deliberations Concerning Salary Schedules

∙ Sale, Lease, and/or Acquisition of Property

Aye: Tom Guist Kit Kuhrt

Karin McCarthy-Lange Karen Novy

Jennifer Jones Sinnott Andrew Torres

Nay: None

The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes. The Board adjourned to Closed Session at 8:13 p.m.

The Board returned to open session at 8:53 p.m. A roll call vote was taken. All Board members were physically present for the roll call.

ADJOURNMENT

A motion was made by Trustee Torres and seconded by Trustee McCarthy-Lange to adjourn the meeting; upon a voice vote with all remaining members voting aye, the meeting was adjourned at 8:53 p.m.

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