Plano City Council met July 24.
Here is the minutes provided by the Council:
The regular meeting of the Plano City Council was called to order on Monday, July 24, 2017 by Mayor Robert A. Hausler in the Council Room at City Hall. The Mayor led the Pledge of Allegiance to the Flag.
Roll Call:
Steve DeBolt Present Barb Nadeau Present
Ben Eaton Present Jamal Williams Present
Bob Jones Absent Tommy Johns Present
Mike Rennels Present Scott Mulliner Present
There was a quorum.
Minutes:
A motion was made by Alderman Eaton, seconded by Alderman Nadeau, to approve the minutes of the regular meeting on July 10, 2017. A unanimous “Aye” voice vote was heard. The motion passed.
Agenda:
A motion was made by Alderman Eaton, seconded by Alderman Williams, to approve the agenda for the regular meeting of July 24, 2017. A unanimous “Aye” voice vote was heard. The motion passed.
Warrants:
A motion was made by Alderman Williams, seconded by Alderman Eaton, that orders are drawn on the Treasury to pay per warrant list dated July 24, 2017 in the amount of $148,005.27.
Roll Call:
Voting “Aye”: Williams, Eaton, Johns, Rennels, Mulliner, DeBolt, Nadeau
Voting “Nay”:
Absent: Jones
Motion passed.
Warrants:
A motion was made by Alderman Williams, seconded by Alderman Eaton, that orders are drawn on the Treasury to pay per warrant list dated July 25, 2017 in the amount of $10,535.98. Mr. Mayor said this is due to an electricity bill needing to be paid before the next Council meeting.
Roll Call:
Voting “Aye”: Williams, Eaton, DeBolt, Johns, Mulliner, Nadeau, Rennels
Voting “Nay”:
Absent: Jones
Motion passed.
Wage Report: There was no wage report.
Introduction of Guests:
Guests and members of the press were welcomed by Mayor Hausler.
Citizen’s Comments: There were no citizen’s comments.
Mayor’s Report: Bob Hausler
Mr. Mayor was nominated and approved by the nominating committee to be on the Illinois Municipal League Board of Directors. This will be voted on at the IML conference.
Plano Area Chamber of Commerce: Rich Healy
Mr. Healy said there is a Lunch and Learn on August 1, 2017, titled “It can’t happen here.” It is from 11:30 a.m. -1:30 p.m. with a boxed lunch provided. Lt. Allison will be presenting how homes, businesses, people, and customers can keep safe; how to be a competent witness; and what to expect from the police department.
On October 11, 2017, there will be a combined Plano and Sandwich Chambers of Commerce presentation at the Sandwich Opera House, titled “How to stop worrying and love social media.” It is from 9:30 a.m.-1:00 p.m. with lunch provided. It will be about business and personal uses of social media in various formats more effectively.
City Attorney: Tom Grant
Ordinance #2017-30-Increasing liquor license Class G-1 from 4 to 5-
A motion was made by Alderman DeBolt, seconded by Alderman Mulliner, to increase the number of Class G-1 liquor licenses from 4 to 5. This is due to Tomar LLC applying for a special use at 623 W. Route 34.
Roll Call:
Voting “Aye”: DeBolt, Mulliner, Johns, Nadeau, Rennels
Voting “Nay”: Eaton, Williams
Absent: Jones
Motion passed.
Ordinance #2017-31-A third amendment to the host agreement-
A motion was made by Alderman Mulliner, seconded by Alderman Eaton, to amend the host agreement. This amends the time storage trailers are to be stored inside for 48 hours or less. This was a request from the Fire District because of fire hazards. Roll Call:
Voting “Aye”: Mulliner, Eaton, DeBolt, Johns, Nadeau, Rennels, Williams
Voting “Nay”:
Absent: Jones
Motion passed.
Ordinance #2017-32-Update the Prevailing rate of wage-
A motion was made by Alderman Mulliner, seconded by Alderman DeBolt, to approve an ordinance updating the prevailing rate of wage. There were updates to the Department of Labor information which is why this is needed now.
Roll Call:
Voting “Aye”: Mulliner, DeBolt, Eaton, Johns, Nadeau, Rennels, Williams
Voting “Nay”:
Absent: Jones
Motion passed.
Ordinance #2017-33-Rico variation for read and side yard setback-414 Heritage Lane-
A motion was made by Alderman Mulliner, seconded by Alderman Williams, to approve a variation at 414 Heritage Lane for the rear and side yard setbacks. Roll Call:
Voting “Aye”: Mulliner, Williams, DeBolt, Eaton, Johns, Nadeau, Rennels, Hausler
Voting “Nay”:
Absent: Jones
Motion passed.
Ordinance #2017-34-Foli Park storm water variance-
A motion was made by Alderman Mulliner, seconded by Alderman Williams, to approve the Foli Park storm water management variance. Mr. Mayor said if this is approved, the next step is to take it to the County to ask for a variance. Alderman Mulliner said he is glad to see this move forward after so many years.
Roll Call:
Voting “Aye”: Mulliner, Williams, DeBolt, Eaton, Johns, Rennels, Nadeau
Voting “Nay”:
Absent: Jones
Motion passed.
City Clerk: Carin Martin, Deputy City Clerk-Nothing to report
City Treasurer: Janet Goehst
A motion was made by Alderman Eaton, seconded by Alderman Nadeau, to accept the Treasurer’s report dated June 30, 2017, in the amount of $7,588,856.32.
Roll Call:
Voting “Aye”: Eaton, Nadeau, DeBolt, Johns, Mulliner, Rennels, Williams
Voting “Nay”:
Absent: Jones
Motion passed.
Janet said that the existing Purchasing Policy will be discussed at the August 14th Finance committee meeting. If anyone has suggestions or comments, please let that committee know.
Police Chief’s Report: Chief Jonathan Whowell
Chief Whowell reported that on 07/20/17 and 07/21/17, the Police Department received free training from the State’s Attorney’s Office on juvenile protocols. On 07/24/17, they filled out a $100.00 grant with Casey’s requesting gift cards for small meal purchases for children or adults who are at the police department for long periods of time. On 07/26/17, a photographer will be taking free professional department photos to be displayed at the police department. This is the first time it has been done in a long time. Officers are able to buy portraits themselves if they want to.
Director of Public Works & Water Reclamation Report: Darrin Boyer
A motion was made by Alderman Williams, seconded by Alderman Eaton, to approve hiring Gatza Electric for electrical services at the Treatment Plant in the amount of $4550.00.
Roll Call:
Voting “Aye”: Williams, Eaton, DeBolt, Johns, Mulliner, Nadeau, Rennels
Voting “Nay”:
Absent: Jones
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Eaton, to approve a quote by Hach for an adaptor and digital controller for $3663.69. Roll Call:
Voting “Aye”: Williams, Eaton, DeBolt, Johns, Mulliner, Nadeau, Rennels Voting “Nay”: Absent: Jones Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Eaton, to approve a quote from Hach for a portable composite sampler in the amount of $4087.00.
Roll Call:
Voting “Aye”: Williams, Eaton, DeBolt, Johns, Mulliner, Nadeau, Rennels
Voting “Nay”:
Absent: Jones
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Eaton, to approve a quote from Xylem for replacing UV parts at the Treatment Plant for $5133.00. Roll Call:
Voting “Aye”: Williams, Eaton, DeBolt, Johns, Mulliner, Nadeau, Rennels
Voting “Nay”:
Absent: Jones
Motion passed.
Darrin tabled asking approval to go out to bid for streets/sidewalks for Lakewood 3B until the August 14th Council meeting.
Darrin gave an update on the Main Street project. He said NICOR will finish their work on 07/31/17. Contractors will be on site 08/01/17 to begin working again.
Water Superintendent: Josh Beyer
Josh said that waiving competitive bidding for a fixed network system would be discussed at the Committee of the Whole meeting tonight.
Building, Planning & Zoning: Tom Karpus
Tom said there is a Foli Park meeting on 07/27/17 at 1:00 p.m.
Committee Reports:
Administrative/Health & Safety: Alderman Mulliner
At the 07/18/17 meeting, they discussed the accounting software that will be talked about at the Committee of the Whole meeting tonight. He scheduled a meeting for August 8th at 6:00 p.m. to talk about the transient business ordinance and email policy. He said there was a Fox Valley Consortium meeting on 07/13/17 where they talked about a pass through ordinance possibly for Comcast prices. They are waiting on a sample ordinance.
Buildings, Grounds and Zoning: Alderman DeBolt
At their 07/11/17 meeting, they discussed haunted houses and 317 Dearborn. There was no action taken on 317 Dearborn as they want to consult with Attorney Grant. At this meeting and the one on 07/20/17, haunted houses discussions were about more things the City could look into like insurance, how many people is too many to go through in a short amount of time, and a timeframe to construct them. They talked about doing a resolution for this upcoming season, and then work on an ordinance. Plans would need to be turned into Tom Karpus for approval. He scheduled a meeting for 08/01/17 at 6:00 p.m. to narrow down these items.
Economic Developments/Grants: Alderman Rennels
Alderman Rennels said at their 07/11/17 meeting there were small revisions made to the façade program and it will be brought to the Committee of the Whole meeting.
Finance: Alderman Williams
Alderman Williams scheduled a meeting for 08/14/17 at 5:15 p.m. to discuss the wage report.
Parks: Alderman Johns
The Dearborn Street Park is almost complete. The Splash Pad will be discussed at the Committee of the Whole meeting tonight. He scheduled a meeting for 08/08/17 at 7:00 p.m.
Personnel & Insurance: Alderman Jones
Alderman Rennels had notes from Alderman Jones. He said at the 07/18/17 meeting, they discussed employee promotions and compensations. He scheduled a meeting for 08/01/17 at 6:30 p.m.
Special Events: Alderman Nadeau
At their 07/17/17 meeting, they discussed clarifying Groot’s port-o-lets and time agreement to best meet the City’s needs, setting priorities, and working with Mr. Mayor and the City Clerk to create a Community Events calendar. She scheduled a meeting for 08/08/17 at 5:30 p.m.
Streets & Utilities: Alderman Eaton
At their 07/17/17 meeting, they resolved everything already except for two issues. One was with the School District requesting a concession on the sewer portion of their water bill. This will not be done because there are no exceptions for watering issues. The other item was the W. Charles and Ben Streets traffic and parking. He reminded the Council that there is a meeting on 07/25/17 at 6:00 p.m. He scheduled a meeting for 08/15/17 at 6:00 p.m.
Closed Session: None
Citizen’s Comments: None
Adjournment:
A motion was made by Alderman DeBolt, seconded by Alderman Williams, to adjourn. A unanimous “Aye” voice vote was heard. The motion passed. The meeting adjourned at 6:44 p.m.
http://www.cityofplanoil.com/AgendaCenter/ViewFile/Minutes/_07242017-863
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