Oswegoland Park District Board of Park Commissioners met Oct. 12.
Here is the minutes provided by the Commissioners:
The Oswegoland Park District Board of Park Commissioners met on the above date at Prairie Point, 313 E.
Washington Street, Oswego, Illinois.
CONVENING THE MEETING
President Krahn called the meeting to order at 6:01 p.m. Following the Pledge of Allegiance, the Secretary
called the roll. Commissioners Behrens, Ijams, Krahn, McCallough, and Tartol were physically present.
Staff in attendance included: Rich Zielke, Cindy Benson, Nancy Zenner, Brad Doyle, Grant Casleton,
Nancy Casleton, Cheryl Keilson, and Kristie Vest.
No guests were in attendance.
Announcements and Changes to the Agenda
None
COMMUNICATIONS
Recognition of Visitors
None
Written Correspondence
None
CONSENT AGENDA
President Krahn listed items on the Consent Agenda as follows:
- Approval of minutes of the regular Board meeting on September 21, 2017.
Commissioner McCallough made a motion to approve the Consent Agenda. The motion was seconded by
Commissioner Tartol.
Roll Call: Ayes Commissioners McCallough, Tartol, Behrens, Ijams, and Krahn
Nays 0
Abstain 0
Absent 0
COMMITTEE BUSINESS
Superlative Asset Valuation Proposal
Superlative Asset Valuation Proposal
Vest shared information regarding alternative funding and creating a sponsorship program for the Board to consider approving in the FY2018 budget. Staff received a proposal from Superlative Group for Sponsorship and Naming Rights Valuation Services. The proposal, provided to the Board for consideration, outlines Phase I of the services they are able to provide. In addition to asset database development and valuation, Superlative offers a Phase II option in which the broker sponsorship deals of $25,000 or more through their network of corporate connections.
Vest continued that although Phase II is optional, Phase I would be a great stride in growing sponsorship as an alternative source of revenue for the District. Superlative would provide us an impressions-based valuation methodology to inventory District assets that would be marketable to potential sponsors. The Phase I report
would also include prospect identification for potential sponsor categories to pursue. The cost for Phase I would be $25,000. Vest shared that staff is recommending Phase I be budgeted for in FY2018. During which time an implementation plan will be developed to designate staff responsible for using the valuation tool to build relationships, tailor packages, and grow sponsorship revenue. Based on results of Superlative’s report and associated costs, Phase II would be considered for FY2019.
The consensus of the Board was to include $25,000 for Phase I in the FY2018 budget.
Vest left the meeting at 6:20 p.m.
FY2018 Capital Project Review
Zielke shared that staff provided Commissioners with a list of proposed projects, that had been prioritized, for FY2018. The proposed list of capital projects amounted to just over $1.6 million. Zenner shared that from the bond roll, as well as available funds from previous years, the District currently has just over $1 million available to fund these projects. This amount does not include funds available in the District’s reserves ($603,000 in reserves in the Corporate fund and $2.9 million in the Recreation fund). The Board asked staff to re-prioritize the list of capital projects working within the $1 million budget available that excludes using reserve funds.
In reviewing the list of capital projects, the Board recommended removing the $65,000 for the shelf angle and wall reconstruct at Prairie Point. Krahn also inquired about the District talking with the Village, SD308, and other local governmental agencies about the possibility of looking into hiring an engineer, or engineering firm, jointly to save all agencies money on consulting fees for future projects.
The Board will hold another meeting on Wednesday, November 8, 2017, to continue further discussions on the capital project list, as well as the FY2018 proposed budget.
Bond Update
Zenner shared that $1,218,887.48 in bond money was received to fund capital projects for FY2019 and FY2020.
Nancy Casleton and Brad Doyle left the meeting at 7:06 p.m.
Levy Discussion
Zenner reminded the Board that the District is only entitled to receive money based on the state statute. In addition, the two scenarios provided uses an estimate for both EAV and New Growth, so these scenarios are subject to change based on the actual numbers determined. The District is required to hold a Truth in Taxation Hearing when requesting 105%, or more, in additional money. However, in the past, the Board typically chooses to hold this hearing regarding the percentage it is requesting. The Board reviewed both scenarios that included requesting the following:
Scenario 1: Estimated New Money from CPI and New Growth Only. Truth in Taxation – 103.18%. Potential impact on a resident’s tax bill is about a $10/year reduction from the District portion of the levy (if no appreciation or depreciation occurred)
Scenario 2: Estimated New Money from CPI and New Growth, plus extra money in Corporate Fund (in case county estimates are incorrect and to capture all potential money) Truth in Taxation – 109.95%. Potential impact on a resident’s tax bill is a minimal increase to the District portion of the levy (if no appreciation or depreciation occurred)
Following discussion, the consensus of the Board was to move forward with Scenario 2. Zenner shared the District will then hold a Truth in Taxation Hearing, as well as ask the Board to approve the Levy, at the November 16, 2017 Board meeting. Zenner will publish the notice of the hearing (Truth in Taxation Law) on November 2, 2017, but no later than November 9, 2017. The adopted 2017 Tax Levy Ordinance and Certificate of Compliance with Truth in Taxation must be filed at both Kendall and Will counties by December 26, 2017.
Other Committee Business
• Zielke shared he will be on vacation beginning November 2 through November 12.
• Zielke also reminded Commissioners that the District is scheduled for their Distinguished Accreditation review on October 25.
ADJOURN TO EXECUTIVE SESSION
The meeting was adjourned to Executive Session at 7:33 p.m. following a motion made by Commissioner Ijams and seconded by Commissioner Tartol for the following reasons:
Land Acquisition - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired, pursuant to 5 ILCS 120/2(c)(5) of the Open Meetings Act Personnel – The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, pursuant to 5 ILCS 120/2(c)(1) of the Open Meetings Act
Roll Call: Ayes Commissioners Ijams, Tartol, Behrens, Krahn, and McCallough
Nays 0
Abstain 0
Absent 0
RECONVENE FOR ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
The meeting was reconvened at 8:23 p.m.
ADJOURNMENT
The meeting was adjourned at 8:28 p.m. following a motion made by Commissioner Behrens and seconded by Commissioner McCallough.
Roll Call: Ayes Commissioners Behrens, McCallough, Ijams, Krahn, and Tartol
Nays 0
Abstain 0
Absent 0
https://www.oswegolandparkdistrict.org/wp-content/uploads/2016/02/10.12.17-Official-Minutes-COW.pdf
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