Kendall County Times

Kendall County Administration/Human Resources Committee met February 21. 

Here is the minutes as provided by the committee:

Call To Order - Committee Chair Lynn Cullick called the meeting to order at 5:33p.m.

Roll Call

            Attendee Name                        Status                    Arrived                 Left Meeting

       Judy Gilmour                                  Here

        Matthew Prochaska                       Here                                                    6:56p.m.

       Lynn Cullick                                     Yes

       Elizabeth Flowers                          Present                                                 6:49p.m.

       John Purcell                                                                5:40p.m

With three members present a quorum was established to conduct committee business.

Staff Present: Latreese Caldwell, Don Clayton, Scott Koeppel

Approval of Agenda

          Motion: Member Prochaska

          Second: Member Flowers

          RESULT: The agenda was approved by a 4-0 Voice Vote

Approval of Minutes – January 17, 2017

          Motion: Member Gilmour

          Second: Member Flowers

          RESULT: Approved with a 4-0 Voice Vote

Department Head and Elected Official Reports

               Scott Koeppel, County Administration Department - Mr. Koeppel reported that

               Technology has been working with KenCom, and that all KenCom data has been moved

               from the County servers to KenCom servers as of today. The fire reporting will be moved

               next, and then Montgomery Police Department will be next.

               Mr. Koeppel reported that Gina Hauge has been working with the County Clerk’s Office

               on updating laptops and computer training for the upcoming election in March.

               Mr. Koeppel updated the committee on the search for the Technology Director, and said

               that he and Latreese Caldwell will begin reviewing applications next week, and hope to

               begin interviews in a few weeks.

               Mr. Koeppel informed the committee that Kendall Area Transit (K.A.T.) has been

               approached by the Village of Montgomery regarding service for the Kendall County

               residents in the Village of Montgomery. Mr. Koeppel will keep the committee updated.

               Ms. Caldwell reviewed claims analysis with the committee. Member Purcell asked Ms.

               Caldwell to bring the claims listed between $100,000 and $250,000 for FY15-16 and

               FY16-17 to the next meeting. Discussion on the increase in the Sheriff’s Office

               Corrections division claims and whether the addition of Cook County inmates has any

               bearing on the increased number of claims to Deputies.

Committee Business

                     Discussion about March Committee Meeting dates - There was consensus by

                        the committee to cancel the March 21, 2018 meeting due to the rescheduled

                        County Board meeting to the morning of March 21, 2018, and to reschedule

                        the meeting for Tuesday, March 27, 2018 at 5:30p.m.

                    Discussion and Approval of Winning GIS Aerial Mission Proposal – Don

                       Clayton, GIS Coordinator, reviewed the proposal, the various bids and bidders,

                       the resolution, the altitude, control points, the side lap, and the lowest bidder. Mr.

                       Clayton reported that the aerial mission is conducted every two-years at the

                       request of the County Chief Assessor.

                       Member Gilmour made a motion to forward the Approval of the winning bid to

                       Surdex Corporation in the amount of $29,500. to the County Board for approval,

                       second by Member Purcell. With five members voting aye, the motion passed.

                     Authorize Legal Review of Aerial Mission Contract – After discussion of what the

                       committee would like in the contract, Mr. Clayton will approach Surdex with the

                       requests and report back to the committee. There was consensus by the

                        committee to not take action on this item.

                     Health Insurance Broker RFQ – Mr. Koeppel reviewed an RFQ from the Village

                        of Tinley Park model, and asked the committee for suggestions or ideas to use in

                        crafting the County’s RFQ. Discussion and recommended changes on the

                        professional liability requirements, the Award wording, Responsibility and

                        Default area, and the Project Overview Background area. Mr. Koeppel will make

                        the suggested changes and bring back to the Committee at a future meeting.

                    Review of Employee Handbook Revisions – item tabled to the next meeting

                    Job Description Review - item tabled to the next meeting

Action Items for March 5, 2018 County Board Agenda

                   Ø Approval of the GIS Aerial Mission to Surdex Corporation in the amount of

                       $29,500.

Items for the March 15, 2018 Committee of the Whole Agenda – None

Public Comment – None

Executive Session – Not needed

Meeting Adjournment

          Motion: Member Gilmour

          Second: Member Prochaska

          RESULT: Approved with a Unanimous Voice Vote

This meeting was adjourned at 7:32p.m.

https://www.co.kendall.il.us/wp-content/uploads/02-21-2018-Admin-HR-Meeting-Minutes-2.pdf