Village of Oswego Village Board met January 16.
Here is the minutes provided by the Board:
Call To Order And Pledge Of Allegiance:
President Gail Johnson called the meeting to order at 7:01 p.m. and led the Pledge of Allegiance to the Flag of the United States of America.
Roll Call:
Physically Present: President Gail Johnson and Trustees Ryan Kauffman, Karin McCarthy-Lange, Pam Parr, Luis Perez and Judy Sollinger.
Absent: Trustee Joe West.
Staff Present: Dan Di Santo, Village Administrator; Christina Burns, AVA/HR Director; Tina Touchette, Village Clerk; Mark Runyon, Asst. Public Works Director; Jeff Burgner, Police Chief; Rod Zenner, Community Development Director; Corinna Cole, Economic Development Director; Jenette Sturges, Community Engagement Coordinator- Marketing; and David Silverman, Village Attorney.
Consideration Of And Possible Actions On Any Requests For Electronic Participation In Meeting:
There was no one who requested to attend electronically.
Recognitions/Appointments:
D.1. Employee Service Award
a. Brian Nehring- 15 Years of Service (Police Department)- Did not attend.
President Johnson congratulated Brian Nehring on his years of service.
Public Forum:
The Public Forum was opened at 7:08 p.m. There was no one who requested to speak; the Public Forum was closed at 7:08 p.m.
Staff Reports:
Administrator Di Santo
• Granicus video streaming is not working for this meeting; the audio is working.
• Congrats to Asst. Village Administrator Burns for arranging and holding a meeting regarding shared services with department heads from Oswego, Yorkville and Montgomery. Excellent job.
Director Cole
• The Village’s façade grant improvement program is being revised to bring it in line with the TIF District goals. Will clarify in the revision whether the program will help businesses with signage.
Consent Agenda:
G.1. December 11, 2017 Special Committee of the Whole Minutes
G.2. December 11, 2017 Special Village Board Meeting Minutes
G.3. Resolution Authorizing Final Acceptance of Public Improvements and Release of Letter of Credit L5LS- 155989 in the Amount of $8,934.60 for the Sam’s Club Truck Distribution Center Phase II, 2000 Weisbrook Drive; Effective February 8, 2018. Resolution No. 18-R-03; this is a distribution center and should not be affected by the recent news that some of the Sam’s Club locations are closing.
A motion was made by Trustee Sollinger and seconded by Trustee Kauffman to approve the Consent Agenda; Approving the December 11, 2017 Special Committee of the Whole Meeting Minutes; Approving the December
11, 2017 Special Village Board Minutes; and approving the following resolution:
Resolution No. 18-R-03; Resolution Authorizing Final Acceptance of Public Improvements and Release of Letter of Credit L5LS-155989 in the Amount of $8,934.60 for the Sam’s Club Truck Distribution Center Phase II, 2000 Weisbrook Drive; Effective February 8, 2018.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by omnibus roll call vote with five (5) aye votes and zero (0) nay votes.
Bill List:
H.1. Approve Bill List Dated December 29, 2017 in the Amount of $1,922,895.48 and Approve Bill List Dated January 16, 2018 in the Amount of $374,450.01.
A motion was made by Trustee Parr and seconded by Trustee Sollinger to approve the Bill List Dated December 29, 2017 in the Amount of $1,922,895.48 and Approve Bill List Dated January 16, 2018 in the Amount of $374,450.01.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
Old Business:
There was no Old Business.
New Business:
J.1. Ordinance Amending Title 3 Chapter 7; Increase Class "N" Liquor License for Oswego Brewing Company Located at 61 S. Main Street. (First Read of Ordinance, Waiver of Second Read) Ordinance No. 18-02
Clerk Touchette addressed the Board regarding a request for a Class “N” liquor license for Oswego Brewing Company located at 61 S. Main Street. An application was received for the request and satisfactory background checks were approved. They intend on opening a production brewery with an attached tap and tasting room. Beer will be manufactured and produced on site with samples furnished for consumption on premises. Applicants, Chris Heinen, Punit Patel, and Peter Rzeminski II, were present to answer questions.
Board, staff and applicant discussion focused on opening in April 2018; producing five beers and two tasting batches; excited about the brewery opening. There was no further discussion.
A motion was made by Trustee Kauffman and seconded by Trustee Sollinger to approve an Ordinance Amending Title 3 Chapter 7; Increase Class "N" Liquor License for Oswego Brewing Company Located at 61 S. Main Street. (First Read of Ordinance, Waiver of Second Read)
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
J.2. Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Illinois Department of Transportation and the Village of Oswego Concerning a Portion of the Washington Street (U.S. Highway 34) Right-of-Way Located Between Harrison Street and Adams Street. Resolution No. 18-R-01
Administrator Di Santo addressed the Board regarding an agreement with IDOT for a portion of property in the right-of way. The Village currently owns the property at 59 S. Adams Street, formerly known as the Alexander Lumber property. The property is intended to be developed into a transformative, mixed use development that includes commercial, residential, and public parking. IDOT owns the Washington Street (Rt. 34) right-of-way abutting the property between Harrison and Adams streets. A portion of the Washington Street right-of-way is not needed by IDOT and would benefit the future development of 59 S. Adams by providing additional land for development (4,996 square foot excess parcel). IDOT is willing to dispose of the excess parcel through public auction. The Reserve at Hudson Crossing site plan that received preliminary approval from the Board on December 11, 2017, assumes inclusion of this excess parcel.
IDOT prepared a plat and appraised the excess parcel at $47,000; which will be the starting bid at the public auction. Prior to scheduling the auction, IDOT asked the Village to enter into an intergovernmental agreement (IGA) that outlines certain duties and obligations should the Village acquire the excess parcel via auction. Per the IGA, the Village would agree to the following:
• The Village shall prohibit large trucks from utilizing Adams Street between Washington Street and Jackson Street to prevent issues with associated wide turns
➢ Will require the Village to prohibit the use of vehicles designated as WB-50 type of vehicles on Adams Street between Washington Street and Jackson Street
➢ WB-50 designation for a vehicle is a Tractor/Semitrailer combination with an overall wheelbase of 50 feet
• The development plans for 59 S. Adams should substantially conform with the Reserve at Hudson Crossing development plans, including locating commercial entrances at grades consistent with the existing Washington Street
• The Village agrees not to disturb existing storm sewers in the Washington Street right-of-way, bury pole mounted utilities, and account for additional storm water management beyond current conditions
• The Village agrees to prohibit alcohol consumption within the Washington Street right-of-way
• The Village acknowledges that, in the future, IDOT may add a lane to Washington Street that would require Village streetscape improvements to be relocated
Once the IGA is executed, IDOT will schedule the public auction.
Board and staff discussion focused on working with IDOT for 18 months regarding the size of the property they would auction; main concern is the adding of another lane on Washington St.; wanting the doors on the new development at street level; no problems with IDOT’s terms; future cost of moving benches and street lights if an additional lane is added; IDOT will publish and go to auction; there is no additional space on the site; price will not go lower than $47,000. There was no further discussion.
A motion was made by Trustee Parr and seconded by Trustee Kauffman to approve a Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Illinois Department of Transportation and the Village of Oswego Concerning a Portion of the Washington Street (U.S. Highway 34) Right-of-Way Located Between Harrison Street and Adams Street.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
J.3. Ordinance Amending Title 9 Chapter 7 Section 4 of the Village Code of Ordinances; Vehicles Prohibited on Certain Streets. (First Read of Ordinance, Waiver of Second Read) Ordinance No. 18-01
Discussion took place in Item J.2. There was no further discussion.
A motion was made by Trustee Parr and seconded by Trustee McCarthy-Lange to approve Ordinance Amending Title 9 Chapter 7 Section 4 of the Village Code of Ordinances; Vehicles Prohibited on Certain Streets. (First Read of Ordinance, Waiver of Second Read)
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
J.4. Resolution Authorizing Gilbane Building Company to Execute Change Order #ASI 025 to the Structural Steel Contract with Lenex Steel Company In the Amount of $48,552 for the New Police Headquarters Construction Project. Resolution No. 18-R-02
Chief Burgner addressed the Board regarding a change order for structural steel for the new Police Headquarters. During the construction, it was determined that structural steel for two bump out areas on the south wall of the training wing and the vestibules at the public, employee and training wing entrances were not included in the bid amount for the Structural Steel bid package. This was due to the phased bidding process and these areas of the building had not been fully designed at the time of bid. The design work was concluded further along in the project and Gilbane Building Company received the cost to complete the needed work from Lenex Steel Company as they are under contract to perform structural steel work for the new Police Headquarters. The total cost for materials, fabrication and installation of this work is $48,552. The quote was reviewed by Gilbane Building Company to determine if the cost is reasonable and covers the scope of the work. The gross change order of $48,552 represents 3.1% of the awarded contract. Per Section 1-19-11-A(4), change orders exceeding $15,000 must be approved by the Village Board
Board and staff discussion focused on whether there were any other areas not fully designed; there may be a few more areas; still tracking well in the contingency and allowance funds; staff will keep the Board informed. There was no further discussion.
A motion was made by Trustee Kauffman and seconded by Trustee Sollinger to approve a Resolution Authorizing Gilbane Building Company to Execute Change Order #ASI 025 to the Structural Steel Contract with Lenex Steel Company In the Amount of $48,552 for the New Police Headquarters Construction Project; including the waiver of the public bid requirement.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
J.5. Resolution Authorizing the Village Administrator to Approve a Contract with Entre Solutions II for the Purchase/Installation of a Communications Tower and Relocation of Current Communication Equipment for the New Oswego Police Headquarters in the Amount of $67,773.00. Resolution No. 18-R-04
Chief Burgner addressed the Board regarding a contract for the installation of a communications tower. The current communication tower at the existing police station is not tall enough to accommodate the expanding needs of the police department. Funds were identified within the project budget for the purchase and installation of a new public safety communication tower as well as moving the existing equipment to the new facility. Proposals were opened on December 21, 2017 and only one proposal was received from Entre Solutions II in the amount of $73,376.00 for a monopole communication tower. Staff conducted a scope review meeting with Entre Solutions II to ensure the contractor had a clear understanding of the work to be completed and confirm that their proposal included all associated costs. The final proposal includes all associated work of purchasing and installing a new communication tower. This cost will also include the movement of the existing communication equipment from the current police facility to the new one. The contractor recommended installing new antennas as the current equipment is over ten years old. The total cost for all described work as well as three new antennas was reduced to $67,773.00.
There was no further discussion.
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Sollinger to approve a Resolution Authorizing the Village Administrator to Approve a Contract with Entre Solutions II for the Purchase/Installation of a Communications Tower and Relocation of Current Communication Equipment for the New Oswego Police Headquarters in the Amount of $67,773.00.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
J.6. Resolution Authorizing a Transfer in the Amount of $100,000.00 from the Drug Enforcement Administration Asset Forfeiture Account to the Police Facility Capital Account for Construction of the New Police Headquarters. Resolution No. 18-R-05
Chief Burgner addressed the Board regarding the transfer of funds for construction of the new Police Headquarters. The Oswego Police Department participates in federal task force operations (DEA). Through the involvement in the task force, the police department is provided the opportunity to receive funds through equitable sharing; otherwise known as asset forfeiture. They adhere to the strict guidelines established by the U.S. Department of Justice and established an asset forfeiture account in accordance with their guidelines. Authorized expenditures of equitable sharing money are regulated and only to be used by law enforcement agencies for law enforcement purposes only. One such permissible use is the construction of a law enforcement facility. During the design phase of the project, the need for task force space was identified and implemented into the project. The use of equitable sharing funds would be for the construction of the designed task force space, within the new Oswego Police Headquarters, which has been approved through the U.S. Department of Justice.
Board and staff discussion focused on what the funds can be used for; U.S. Department of Justice provides a guide on what the funds can be used for; similar to receiving a grant; under $100,000 is left in the DEA account. There was no further discussion.
A motion was made by Trustee Kauffman and seconded by Trustee Sollinger to approve a Resolution Authorizing a Transfer in the Amount of $100,000.00 from the Drug Enforcement Administration Asset Forfeiture Account to the Police Facility Capital Account for Construction of the New Police Headquarters.
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
President’s Report:
• Happy New Year
• Recently had a snow event; need to remind people of addressing issues to the correct departments; cul-de-sac snow removal is contracted out.
• Thursday, January 25th is the second annual legislative breakfast that is being held at Oswego Village Hall at 9:00 a.m. Each taxing district will be given an opportunity to convey issues and discuss priorities for the year. All taxing districts will be attending.
Trustee Reports:
Trustee Perez- asked Asst. Public Works Director, Mark Runyon whether they received a lot of phone calls regarding the recent snow events; they did receive a lot of calls and received reports/requests through Click ‘n Fix; Click ‘n Fix is a great system; Public Works is doing a wonderful job. Administrator Di Santo noted that Public Works personnel also monitor social media for issues or complaints. Asst. Public Works Director, Mark Runyon gave kudos to the guys and gals on their work with the snow event on Sunday through Monday. Trustee Sollinger stated she heard a lot of compliments.
Trustee McCarthy-Happy New Year.
Closed Session:
A motion was made by Trustee Kauffman and seconded by Trustee Sollinger to enter into Closed Session for the purposes of discussing the following:
a. Pending and Probable Litigation [5 ILCS 120/2(c)(11)]
b. Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel [5 ILCS 120/2(c)(1)]
c. Collective Bargaining, Collective Negotiating Matters, Deliberations Concerning Salary Schedules [5 ILCS 120/2(c)(2)]
d. Sale, Lease, and/or Acquisition of Property [5 ILCS 120/2(c)(5) & (6)]
Aye: Ryan Kauffman Karin McCarthy-Lange
Pam Parr Luis Perez
Judy Sollinger
Nay: None
Absent: Joe West
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes.
The Board adjourned to Closed Session at 7:40 p.m. The Board returned to open session at 8:11 p.m.; all remaining members still present.
Adjournment:
A motion was made by Trustee Kauffman and seconded by Trustee Parr to adjourn the meeting; upon a voice vote with all remaining members present voting aye, the meeting was adjourned at 8:11 p.m.
http://www.oswegoil.org/pdf/1-16-18-regvb.pdf
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