Yorkville Community Unit School District 115 Board of Education met Sept. 9.
Here is the minutes provided by the board:
1. - Student Success
1.02 – Blended Learning Update
The Teaching and Learning Department has identified and defined the skills students need to be successful in a blended learning environment. To prepare students for blended courses, learning modules were created for ninth, tenth, eleventh, and twelfth grade students. The modules focus on providing students with explicit instruction related to self-advocacy, collaborative culture, and digital skills.
Prior to earning blended privileges, students must demonstrate 85% proficiency in the module at each grade level. Dr. Baughman and the Teaching and Learning Department provided the Board of Education with a demonstration and explanation of each of the modules for ninth through twelfth grade students.
Dr. Baughman also presented the board with a draft version of digital framework guidelines for teachers that will be brought to department chairs for review. The guidelines will be presented to the board by the end of the quarter for approval.
1.03 - Club/Activity Participation Request for Partially Enrolled Student
The Teaching and Learning Department presented information related to an individual student request for a policy exemption. District Administration discussed student participation in school clubs/activities who have a partial enrollment status.
The current policy states the following: the student must be enrolled in the IHSA minimum of courses for participation (5 classes); three (3) of the five (5) classes must be in the areas of English, Math, Science, or Social Science, and be taken at Yorkville High School; the student must attend a minimum of four (4) periods at Yorkville High School; classes outside of Yorkville High School are to be from an Accredited program (course approval is to be completed by the school prior to the start of the course and activity); a weekly report of eligibility (non-YHS classes) must be submitted to the Athletic Department during the activity season; the student/guardians are subject to all fees, policies, regulations, and rules that are applicable to other participants in the activity.
The board discussed this issue at length eliciting feedback from both middle school and high school administrators. The committee suggested getting students' perspectives and bringing the issue to the Student Advisory Council. The committee recommended the club/activity participation request for partially enrolled students to be placed on the September Board of Education meeting agenda for further discussion.
1.04 - K-3 Technology Purchase
In 2017, the Teaching and Learning Department designed and implemented a K-3 Technology Exploration. The purpose of the exploration was to determine what types of technology would benefit students in grades kindergarten through third grade. Over the last two years had 24 teachers participate in the exploration, using different types of technology in their classrooms.
The K-3 Technology Expansion Plan was approved at the July 29, 2019 Board of Education meeting. The plan includes the purchase of 1,040 devices, which will be distributed based on the following ratio by grade level: 3rd Grade - 1:1 Chromebooks; 2nd Grade - 2:1 Chromebooks; 1st Grade - 2:1 Chromebooks; and Kindergarten - 4:1 Chrome Tablets.
Mr. Adkins also explained that the district will be purchasing used Chromebook carts from a neighboring school district.
1.05 - 2020-2021 School Calendar
The committee reviewed and discussed the District 115 2020-2021 Draft Calendar.
1.06 - Policies on Display
The following Board Policies were placed on display at the August 19 Board of Education Meeting, and are being brought to the September 9 Board Committee Meeting for discussion: 6.20 - School Year Calendar and Day; 6.40 - Curriculum Development; 6.65 - Student Social and Emotional Development; 6.110 - Programs for Students at Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program; 6.130 - Program for the Gifted; 6.185 - Remote Educational Program; 6.310 - High School Credit for Non-District Experiences; Course Substitutions; Re-entering Students; 6.340 - Student Testing and Assessment Program; 7.70 - Attendance and Truancy; 7.180 - Prevention of and Response to Bullying, Intimidations, and Harassment; 7.185 - Teen Dating Violence Prohibited; 7.190 - Student Behavior; 7.260 - Exemption from Physical Education; 7.270 - Administering Medicines to Students; 7.275 - Orders to Forgo Life Sustaining Treatment; and 7.305 - Student Athlete Concussion and Head Injuries.
1.07 – Strategic Plan Action Strategies 2019-2020
District 115 administration reviewed Strategic Plan action items/focus areas as a follow up to the 2019 Board Summer Work Session. Discussions occurred related to the targeted areas of emphasis, with supporting and inter-connected work to be completed over the duration of the 2019-2020 school year.
Monthly updates will be brought back to the Board Committees and/or the Regular Board Meetings to share goal/action plan progress.
2. - Operational Excellence
2.02 - Intergovernmental Agreement Renewal with Oswego 308 (FY20-FY22)
As a result of the dissolution of the Kendall County Special Education Cooperative during Fiscal Year 2016, the District identified the need to enter into several intergovernmental agreements to support the needs of special education students and programs that were previously supported through the cooperative.
Oswego 308 operates the East View Academy (EVA) Program, a public K-12 therapeutic day school designed to provide an academic curriculum with intensive behavioral and emotional supports; a Deaf and Hard of Hearing (DHH) Program; and a STARS Program for students with autism and other developmental delays.
Yorkville CUSD 115 hosts its own STARS Program and therefore does not currently send its students to that program at Oswego 308. However, the District does send students to both the EVA and DHH programs that are hosted by Oswego 308.
The original three-year intergovernmental agreement with Oswego 308 expired as of June 30, 2019. Over the past few months, the two districts worked together to update the agreement based on the greater knowledge of the costs of these specialized programs over the past three years, with the cost calculations now more closely mirroring those computed with the official ISBE Special Education Tuition Cost Sheet plus an additional 3% Administrative Fee.
The term of the new proposed agreement is for an additional three years, ending on June 30, 2022.
2.03 - FY20 Budget Update
Mrs. Bradford provided an update on the changes made to the FY20 Budget since the previous budget update on August 5, 2019 and highlighted areas that still need to be finalized prior to the adoption of our Final FY20 Budget on September 23rd, 2019.
As of September 9", 2019, the district is projecting an Operating Surplus of $472,064 and a flat Total Budget (i.e. a small surplus of $624). Key Changes to be Finalized Prior to FY20 Budget Adoption: State Categorical Payment Schedule: Salary & Benefit Impact of FY20 FTE Changes; Strategic Initiative Funding; Contingency Funding; Capital Expenditures; and Operations & Maintenance Budget.
2.04 - Fundraising Report 2019-2020
District and YHS administration provided an overview of the high school fundraising that occurs for clubs, activities and athletics. This was a follow-up report as requested by the Board of Education over the summer.
Mr. Travis, Mr. Wyeth, Mr. Anderson, and Mr. Engelhardt provided a fundraising report with a narrative of fundraisers and the itemized budgets of all of activities and clubs at the high school. The district budget covers all supplies, entry fees, and transportation. All other purchases are supported by fundraising and Booster Clubs. All fundraisers need to be approved by the Director of the program.
The committee requested for the administration to report annually to the Operational Excellence Committee on the status of fundraising in the district. The committee also requested for the district to be transparent with families when a student joins an activity with all of the required cost to participate.
2.05 - Phase Three of the Teacher Laptop Replacement Cycle
During the 2013-2014 school year, the District began replacing teacher desktops with Lenovo laptops. The District's goal was to provide more flexibility and greater mobility for staff members to work on their computers anywhere, anytime. The teacher distribution plan consisted of five phases and over 400 devices. Currently, the Phase Three teacher's laptops are nearing the end of their life cycle.
In May of 2017, the three-year technology plan was presented to the Board of Education. The plan included a three-phase distribution cycle that began in September 2017. At this time, the District migrated to Dell laptops. After a successful Phase Two rollout in October of 2018, we are now entering into Phase Three.
Mr. Adkins provided the Operational Excellence Committee a quote from CDW-G to replace 150 Lenovo Yoga laptops. This phase of the laptop replacement cycle will standardize all District staff members with Dell laptops. All De311 laptops will be leased over 4 years and plan to distribute them the 2nd week of October.
2.06 - Bus Safety - Stop Arm Camera Update
Review of year-to-date reported stop arm violations summarizing which has been captured via stop arm cameras versus violations that have been reported from bus driver observation. There has been 18 violation so far this school year. Mrs. Banovetz is attending the PTOC meeting this week to talk about stop arm awareness.
2.07 - 2019-2020 6th Day Enrollment
District 115 administration provided an update on the enrollment for the FY20 school year based upon 6th Day Enrollment figures.
2.08 - District 115 and Kendall County Sherriff's Office Reciprocal Reporting Agreement
As continued follow-up from the May 6 Board of Education Committee meeting, District 115 administration presented a new draft inter-governmental reciprocal reporting agreement between Yorkville CUSD 115 and the Kendall County Sheriffs' Office. Dr. Shimp met with the new chief last week and the district is in the last phase of reviewing the language in the agreement with attorney.
2.09 - Policies on Display
The following Board Policies were placed on display at the August 19 Board of Education Meeting, and are being brought to the September 9 Board Committee Meeting for discussion: 2.20 - Powers and Duties of the Board of Education; Indemnification; 2.40 - Board Member Qualifications; 2.50 - Board Member Term of Office; 2.60 - Board Member Removal from Office; 2.80 - Board Member Oath and Conduct; 2.80-E - Board Member Code of Conduct; 2.105 - Ethics and Gift Ban; 2.110 - Qualifications, Term, and Duties and Board Officers; 2.120 - Board Member Development; 2.140 -
Communications To and From the Board; 2.140-E - Guidance for Board Member Communications, Including Email Use; 2.230 - Public Participation at School Board Meetings and Petitions to the Board; 2.240 - Board Policy Development; 3.10 - Goals and Objectives; 3.60 - Administrative Responsibility of the Building Principal; 4.20 - Fund Balance; 4.30 - Revenue and Investments; 4.90 - Activity Funds; 4.100 - Insurance Management; 4.110 – Transportation; 4.130 - Free and Reduced-Priced Food Services; 4.130-E - Free and Reduced-Price Food Services; Meal Charge Notifications; 4.150 - Facility Management and Building Programs; 4.160 - Environmental Quality of Building and Grounds; 4.190 - Targeted School Violence Prevention Program; 5.60 – Expenses; and 7.170 - Vandalism.
Dr. Shimp would like to hold off on Policy 4.190 to have further discussion with our attorneys to see if the districts Emergency Management team complies with the guidelines outlined in the policy.
The committee suggested to continue using the 3 minute time limit for public speakers in Policy 2.240.
Mrs. Bradford did a comparison on surrounding districts fund balances and she does not suggest to change Policy 4.20.
2.10 - Strategic Plan Action Strategies 2019-2020
District 115 administration reviewed Strategic Plan action items/focus areas as a follow up to the 2019 Board Summer Work Session. Discussions will occur related to the targeted areas of emphasis, with supporting and inter-connected work to be completed over the duration of the 2019-2020 school year.
Monthly updates will be brought back to the Board Committees and/or the Regular Board Meetings to share goal/action plan progress.
3. - Community Learners
3.02 - Community of Learners Committee Focus
District 115 administration and Board of Education members reviewed and clarified the intended purpose and areas of emphasis typically occurring at the Community of Learners Committee meeting. This agenda is a follow-up to the Board discussions that occurred at the 2019 Board of Education Summer Work Session.
3.03 - Personnel Recommendations
Yorkville High School has three students requiring additional services from an LBS1 teacher, in the area of reading, outside of the normal classes. This will require 0.2 FTE to provide the additional service. Administration proposed having a teacher provide the services as an overload during their prep-time for the entire year. The anticipated additional cost is approximately $16,700.00.
3.04 - Department of Communications & Community Engagement: Staff Support & Visioning
District 115 administration discussed the reallocation of existing personnel resources at the District Office, to provide greater service to our internal and external stakeholders, and support with the Department of Communication and Community Engagement.
3.05 - Hearing Itinerant Employment Contract
The Student Services Department recommended the employment of a Hearing Itinerant TAC to provide 12-14 days of technical support to the Student Services Department at a rate of $425.00 per day for a maximum cost of $5,500.00 for the 2019-2020 school year.
3.06 - Policies on Display
The following Board Policies were placed on display at the August 19 Board of Education Meeting, and are being brought to the September 9 Board Committee Meeting for discussion: 3.40-E - Checklist for the Superintendent Employment Contract Negotiation Process; 5.30 - Hiring Process and Criteria; 5.35 - Compliance with the Fair Labor Standards Act; 5.40 - Communicable and Chronic Infectious Disease; 5.130 - Responsibilities Concerning Internal Information; 5:180 - Temporary Illness or Temporary Incapacity; 5:310 - Compensatory Time-Off; and 5.330 - Sick Days, Vacation, Holidays, and Leaves.
3.07 - Strategic Plan Action Strategies 2019-2020
District 115 administration reviewed Strategic Plan action items/focus areas as a follow up to the 2019 Board Summer Work Session. Discussions will occur related to the targeted areas of emphasis, with supporting and inter-connected work to be completed over the duration of the 2019-2020 school year.
Monthly updates will be brought back to the Board Committees and/or the Regular Board Meetings to share goal/action plan progress.
4. - Partnership with Home & Community
4.02 - Parent & Teachers Talking Together (PT3)
Members of Parent & Teachers Talking Together (PT3) shared updates and areas of focus for the 2019-2020 school year. The PT3 is focusing on ways to get more parent and community participation, and looking to start live streaming the meetings.
4.03 - Policies on Display
The following Board Policies were placed on display at the August 19 Board of Education Meeting, and are being brought to the September 9 Board Committee Meeting for discussion: 6.15 - School Accountability; and 8.95 - Parental Involvement.
4.04 - Department of Communications & Community Engagement: Staff Support & Visioning
District 115 administration discussed the reallocation of existing personnel resources at the District Office, to provide greater service to our internal and external stakeholders, and support with the Department of Communication and Community Engagement. The committee also discussed future opportunities for review and consideration, as District 115 continues to expand in the areas of social media, graphic design, video production and photography, etc.
4.05 - Strategic Plan Action Strategies 2019-2020
District 115 administration reviewed Strategic Plan action items/focus areas as a follow up to the 2019 Board Summer Work Session. Discussions will occur related to the targeted areas of emphasis, with supporting and inter-connected work to be completed over the duration of the 2019-2020 school year.
Monthly updates will be brought back to the Board Committees and/or the Regular Board Meetings to share goal/action plan progress.
The committee suggested the district need to form a Legislative Committee and build relationships with the Chamber of Commerce.
Adjournment. The meeting was adjourned at 9:01 p.m.
https://docs.google.com/viewerng/viewer?url=https://www.y115.org//cms/lib/IL02000949/Centricity/Domain/31/Sept+9+signed.pdf
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