Kendall County Facilities Management Committee met April 4.
Here are the minutes provided by the committee:
Committee Chair DeBolt called the meeting to order at 4:00 p.m.
Roll Call: Members Present: Dan Koukol, Matt Kellogg, Judy Gilmour, Brian DeBolt
With all members present, a quorum was formed to conduct business.
Others Present: Facilities Director Jim Smiley, Facilities Management Assistant Director/PM Dan Polvere, County Administrator Scott Koeppel.
Approve the March 7, 2022 Facilities Committee Meeting Minutes – Member Koukol made a motion to approve the March 7, 2022 meeting minutes, second by Member Kellogg. With all present members voting aye, the minutes were approved.
Approval of Agenda – Member Koukol made a motion to move Regional Office of Education Presentation to heard before Old Business on the agenda. Member Kellogg second the motion. With all present members voting aye, the motion was approved.
Public Comment – None
Old Business/Projects
1. County Seal on 111 W. Fox St. Facades – Assistant Director Dan Polvere updated the committee; the production of the signs will begin once the permit is approved.
2. Public Safety Center MZU-5 VAV Conversion – Director Smiley informed current status of the project. Trane is on track to ship materials on April 13, 2022, with installation to begin in late April.
3. Jury Deliberation Furniture – Director Smiley stated the chairs should be delivered this month.
4. Jury Deliberation Carpeting Change – Director Smiley stated the carpet has been installed. Project Complete.
5. CDC Trailer Setup by Courthouse – Director Smiley completed all the paperwork required for ComEd to bring in power to the trailers. Jim stated the CDC would like to located the trailers in the back end of the parking lot. Mr. Smiley stated water will still need to feed off our building.
6. Circuit Clerk Counter Changes – Director Smiley stated the counterwork required by the Circuit Clerks office was completed in March. Mr. Prochaska requested a sign to be made to hang from the ceiling over the counter, which is the only item left to be done on this project.
7. UPS Battery Replacements – Director Smiley stated the batteries have been ordered and will be delivered in two different shipments. As soon as the batteries are received an install date will be given.
8. Probation Office Dressing Rooms Project – Director Smiley stated the carpet needs to be completed. Alice want to make one into an office for a therapist and the other will be the dressing room. Assistant Director Polvere stated the panic button will need to be moved.
9. Animal Control Kennel Sound Baffles – Assistant Director Polvere ordered the baffles, delivery is estimated to be a few weeks.
10. Remodel for Inspector General Office at the Public Safety Center – Director Smiley stated this item has been completed. Project Complete.
11. Historic Courthouse Window Replacement Project – Director Smiley informed the committee the window have been ordered as of March 21, 2022. The expected delivery issixteen (16) weeks.
12. Courthouse roof Replacement Project – Director Smiley stated he is waiting on a timeline from Garland. The possible dates could be mid-May or late August depending on material availability.
New Business/Projects
1. Chair’s Report
a. Regional Office of Education Needs Presentation – Mr. Chris Mehochko from the Regional Office of Education spoke to the committee about the needs for more classroom space due to growth for their Premier Academy School. Mr. Mehochko informed the committee the school is currently located in Morris, Illinois and would like to bring it to Yorkville. Mr. Mehochko has looked at properties around Yorkville but spoke to the possibility of using space in the Historic Courthouse. The committee questioned Mr. Mehochko regarding the current process of how the kids are brought to Premier Academy and what space is available within the County to suit their needs. Mr. Mehochko does not have a specific timeframe but would like to keep the options open.
2. Review KCFM Job Descriptions – Director Smiley stated the department job descriptions need to be reviewed and approved to move to the HR/Admin committee. Motion to forward to the HR/Admin Committee by Member Koukol. Second by Member Kellogg. All members present voting aye, Motion Approved.
3. Dewberry CAD Files Agreement Discussion – Director Smiley informed the committee in order for Kendall County to obtain the CAD files from Dewberry from previous drawings completed on the Boardroom project we will need to sign off on an agreement with Dewberry. The consensus of the committee is for the State’s Attorney’s Office to review the agreement.
4. KCFM Truck ITB – Assistant Director Polvere updated the committee on the received bids and costs. Four bids were received, three were Ford’s and one was a GMC. The winning bid was received by Gjovik, however the bid needed to be rescinded because Ford vehicles are not available at this time. The one (1) that is available, the GMC is priced over the 2022 budgeted amount. The consensus of the committee is to wait on the purchase of the vehicle.
5. AE Needs Assessment Project – Director Smiley informed the committee to status of project. Cordogan Clark feels they can do both assessments simultaneously. Cordogan Clark submitted a proposed contract which was submitted to the State’s Attorney’s Office for review. The consensus of the committee is once approved by the State’s Attorney’s Office the contract be forwarded to the County Board Meeting for full approval on April 19, 2022.
6. Defibrillators Replacements at COB – Director Smiley explained the defibrillators are outdated and need to be replaced. Mr. Smiley stated the new defibrillators are on backorder without an expected date. The committee wants defibrillators in buildings that do not currently have them and one on every floor in multiple story buildings.
7. Window replacements at County Office Building – Director Smiley informed the committee the Fox Street building has window replacements in the budget. Mr. Smiley suggested to replace the windows at the Treasurer’s office due to the fumes from old generator outside their windows. The consensus of the committee it to wait on the window replacement for the study to be completed to see what will be changed in the building and look into replacing the old generator with a more efficient generator.
Staffing/Training/Safety
⮚ Reportable Labor Hours – Reports were included in the packet.
Other Items of Business
⮚ CMMS Charts – Reports were included in the packet for:
- Reported versus Completed Work Orders, Reported by Building Current Month
- Work Orders by Work Type Current month
Executive Session – None
Public Comment – None
Questions from the Media – None
Adjournment – Chair DeBolt asked if there was a motion to adjourn. Member Gilmour made a motion to adjourn the meeting. Second by Member Kellogg. With all members present voting aye, the meeting adjourned at 5:29 p.m.
https://www.kendallcountyil.gov/home/showpublisheddocument/23924/637865580624870000
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