Kendall County Highway Department Committee met April 12.
Here are the minutes provided by the committee:
The committee meeting convened at 3:34 P.M. with roll call of committee members. Gryder absent. Quorum established.
Motion Gengler; second Kellogg, to approve the agenda as presented. Motion approved unanimously.
Motion Kellogg; second DeBolt, to approve the Highway Committee meeting minutes from March 8, 2022. Motion approved unanimously.
Motion DeBolt; second Gengler to recommend approval of a resolution awarding contracts to the low bidders for the following projects:
21-00161-00-WR to Geneva Construction Co. in the amount of $554,580.00
22-00000-00-GM to Steffens 3D Construction in the amount of $193,822.84
22-00000-01-GM to Superior Road Striping in the amount of $231,635.50
22-01000-00-GM to Steffens 3D Construction in the amount of $125,730.50
22-02000-00-GM to Geneva Construction Co. in the amount of $322,606.65
22-03000-00-GM to D Construction, Inc. in the amount of $170,341.25
22-04000-00-GM to D Construction, Inc., in the amount of $481,441.50
22-05000-00-GM to D Construction, Inc. in the amount of $195,311.00
22-06000-00-GM to Builders Paving, LLC in the amount of $223,888.00
22-07000-00-GM to D Construction, Inc. in the amount of $279,106.95
22-08000-00-GM to D Construction, Inc. in the amount of $227,346.40
22-09000-00-GM to Steffens 3D Construction in the amount of $112,983.60
Cesich asked if it was typical to have so many of the bids over the estimated cost. Klaas stated that it is unprecedented to have so many; but that these are the times we are living in. Overall, the sum of all the low bids was still under the combined estimates. Gengler asked about the Cannonball Trail curve project. Klaas indicated that the project was meant to address the accident problem at the curve; but the project is not one that the County Board will approve. It is a Bristol Township and City of Yorkville project. The County has just been acting as a liaison. Gengler asked about the timeline for that project. Klaas stated that contractor is ready to go; but utility relocation will likely delay the start of construction. DeBolt asked if the inflated numbers were because of oil. Klaas thought that it was a combination of fuel prices and difficulty in getting materials. He was pleasantly surprised that prices were not even higher than the actual low bids. Kellogg asked about the scarcity of road paint. Klaas provided the Little Rock Road and Galena Road striping project as an example of a project that came in substantially under the estimate; so he thought that that striping materials must now be readily available. DeBolt asked about contingency funds. Klaas stated that there are adequate motor fuel taxes to cover the costs of all the projects, even with the higher numbers. Gengler asked about the cost split on the O’Brien Road box culvert. Klaas stated that Seward Township had previously petitioned the County for aid in this project, and the County had approved up to $100,000 of county bridge aid. With the project cost bid at $239,974.40, the township will have to pay a greater share than the County. Klaas reminded the committee that this particular project is a Seward Township project and will not be awarded by the County. By roll call vote, motion approved unanimously.
Motion Kellogg; second DeBolt to recommend approval of a resolution appropriating $4 million MFT funds for the Eldamain Road project. Klaas informed the committee that IDOT had recently agreed to amend the original local agency agreement, freeing up an additional $2 million in the ReBuild Illinois State Grant funds for the project – restoring said funds to the original $30 million appropriated. The $4 million resolution could therefore be reduced. He recommended the number be revised to $1,369,221.72. Motion Kellogg; second DeBolt to amend the original motion to a resolution for improvement under the Illinois Highway Code appropriating $1,369,221.72 in MFT funds for the construction of the Eldamain Road project. Klaas provided a breakdown of all the different funding elements for the project, and informed the committee that this project will be constructed with almost no local funds. He didn’t want to obligate more MFT funds, because it takes the State so long to finalize all the bills, and it would tie up the unnecessary MFT funds for perhaps years, until they would eventually be unobligated. By roll call vote, motion approved unanimously. Klaas made a final point about current bills due on the project. Because the County hasn’t received all of the promised funding from various State agencies, the County may have to make some initial payments from the Transportation Sales Tax Funds; and then when the State payments are received, simply reimburse those funds to the appropriate County Fund. This strategy has been approved by IDOT Local Roads Engineer, Steve Chery.
Motion Kellogg; second Gengler to recommend a resolution authorizing the use of eminent domain to acquire certain parcels of land for roadway purposes at the intersection of Grove Road and Collins Road in Kendall County, Illinois. By roll call vote, motion approved unanimously.
In other business, DeBolt asked about whether the access to Eldamain Road south of Route 34 had been resolved. Klaas indicated that this topic is scheduled for review by the Committee of the Whole on Thursday, April 14th.
Motion DeBolt; second Cesich to forward Highway Department bills for the month of April in the amount of $113,173.53 to the Finance Committee for approval. By roll call vote, motion approved unanimously.
Motion Kellogg; second Gengler, to adjourn the meeting at 3:54 P.M. Motion carried unanimously.
https://www.kendallcountyil.gov/home/showpublisheddocument/24028/637874405244070000
Alerts Sign-up