Kendall County Times

City of Yorkville Public Works Committee met Sept. 19.

Here are the minutes provided by the committee:

IN ATTENDANCE:

Committee Members

Chairman Ken Koch Alderman Craig Soling

Alderman Matt Marek (electronically) Alderman Rusty Corneils (electronically)

Other City Officials

City Administrator Bart Olson (electronically) Assistant City Administrator Erin Willrett (electronically) Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI

Alderman Chris Funkhouser (electronically)

Other Guests: None

The meeting was called to order at 6:01pm by Chairman Ken Koch.

Citizen Comments: None

Previous Meeting Minutes: August 15, 2023

The minutes were approved as presented.

New Business:

1. PW 2023-72 Briarwood Subdivision Traffic Sign Analysis

Mr. Sanderson said Engineering looked at 3 different intersections as requested. Cornerstone Dr./Wood Sage Ave. and Wood Sage Ave./Garden St. do not have signs. They both have low traffic per day with no accident history, so no signage is recommended. Greenbriar Rd./Cornerstone Dr. already has a stop sign and no changes are recommended. Alderman Koch asked about the yield sign there. Mr. Dhuse said it was put there last year at the request of the school. It will be removed now since no complaints were made since the parking lot went in and due to the no parking signs on Garden St. Mr. Koch said the parking has been eliminated on the north side of Garden and it has improved the situation.

2. PW 2023-73 Road to Better Roads 2023 Update

Mr. Olson said there are 3 possible scenarios and staff is asking the committee and Council to adopt a 5-year schedule at the existing $1.5 million budget and revisit it after the yearly audit comes back. If more money is available, the schedule can be accelerated. Mr. Sanderson added they try to bring forth a a plan in September so the design process can begin for a January/February bid letting. The 2024 recommendation includes streets in Country Hills plus the area described in item #1 above and streets from the watermain project, many in the older part of town. Additional paving would be required if watermain pipes are placed down the middle of the streets.

For the additional years in the plan, the first option is to continue with the $1.6 to $1.7 funding and the second option is to start a higher commitment in 2025. Option 2 elevates the funding to $3.5 million to $4 million for the subsequent 4 years. This would complete most of the streets in the 5-year schedule. The exact amounts will be determined after the audit reports come back and an engineering agreement will be brought to the October meeting. Mr. Olson said Public Works can make a recommendation at the November meeting. He said a revenue increase will likely be needed.

Mr. Soling asked about the Colton St. sidewalks delayed from last year--those will be done in this program. He also asked about Georgeanna and Pleasure--the city will work with the township to repave. Patching should start this week and a new surface will be put on next year. This moves forward to the Council to consider.

3. PW 2023-74 East Van Emmon STP – Design Engineering Agreement

A similar project was done a couple years ago, where the city is on a Grant “B” list for road repaving and is moved up as projects are completed, said Mr. Olson. To participate in the grant project, design engineering work is needed ahead of time and the city cannot accept a grant unless this is done. This design work and preliminary services contract with EEI is about $51,000. Alderman Corneils asked when the grant is anticipated and how long the engineering is good. Mr. Olson said it's planned for 2025/2026 construction and the engineering would still be valid with minor changes if needed. This moves forward to the City Council regular agenda for September 26th.

4. PW 2023-75 Water Audits and Non-Revenue Reduction – Design Engineering Agreement

Mr. Olson said this will need to be done each year for the Lake Michigan permit to determine the water reduction loss and make recommendations if over 10%. The first year will require more work determining plans for reduction. The estimated cost for the first year contract is about $40,000; they will do the calculations for the report process and track how close the loss is to the 10%. This could affect the watermain projects each year. This needs City Council approval and it will move forward to the regular agenda.

5. PW 2023-76 Sanitary Sewer Lining – Contract Award

Bids were taken at the end of August for sewer lining and several were received. All bids were below estimate and Mr. Sanderson recommended the bid award go to the low bidder, Innovative Underground from Yorkville, at a cost of $264,460. This moves to the City Council regular agenda.

6. 2023-77 Riverwalk Route 47 Crossing – Preliminary Engineering Agreement

Mr. Olson said there is a design engineering agreement with EEI for about $29,700. It is for a possible pedestrian overpass over Rt. 47 or for a crossing under the bridge. When the Rt. 47 expansion was done, the crosswalk markings at Rt. 47 and Hydraulic were not added in hopes that pedestrians would not cross there and use the Van Emmon/Rt. 47 crossing instead, which people are not doing. A number of these projects will be proposed in the next years so that the city is ready for grants when they are available, said Mr. Olson. This requires City Council approval. Alderman Funkhouser asked if this topic could be discussed if a goal-setting meeting is set. This moves to the City Council regular agenda.

7. PW 2023-78 Dump Truck Price Increase

Mr. Dhuse said this F550 truck was ordered in May. Ford decided to stop making 2023's and start making the 2024's and with that came an increase of $3,870 for a total cost of $124,984. Alderman Corneils asked if this will delay the receiving date. Mr. Dhuse said it will definitely delay it and there is no date as to when they will start the manufacturing. There is a possibility of another increase. Mr. Dhuse said the city could see other price increases and especially if the strike continues. He recommended moving ahead with this purchase to hold the place in line. He has already looked for this product on lots with no success. This moves to the regular agenda for City Council.

Old Business: None

Additional Business:

Mr. Koch asked that the dead tree be removed in the entrance to Sunflower, in the Greenbriar right-of-way. Mr. Dhuse said they will take care of it.

Mr. Soling received texts and calls about traffic backing up from Parkview School to Rt. 47. Mr. Dhuse said there are no buses for the school, just parental drop-offs and he will talk with the Chief of Police about a possible staggered start time. Alderman Koch said the problem is exacerbated by school buses not moving into the left turn lane and Mr. Dhuse added that his staff is unable to exit Tower Lane.

There was no further business and the meeting adjourned at 6:35pm.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5379