Kendall County Times

City of Yorkville City Council met July 23.

Here are the minutes provided by the council:

Mayor Purcell called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL

City Clerk Behland called the roll.

Ward I Koch Present

Transier Present

Ward II Plocher Present

Soling Present

Ward III Funkhouser Present

Marek Present

Ward IV Tarulis Present

Corneils Present

Staff in attendance at City Hall: City Clerk Behland, Deputy Chief of Police Mikolasek, Attorney Orr, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson.

Staff in attendance electronically: Community Development Director Barksdale- Noble

Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation.

A meeting notice was posted on the City' s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:

https:// us02web. zoom. us/ j/ 85840051365? pwd= PLS 1 RRS2VWahMTeU6ULch7pJhiLFoj. 1. The Zoom meeting ID was 858 4005 1365.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

Mayor Purcell noted that Mayor' s Report# 4: CC 2024- 58 Resolution Approving Memorandum of Agreement for the Management of the EPA Climate Pollution Reduction Grant Award will have no vote and has been pulled from the agenda.

Alderman Soling asked to remove Consent Agenda# 5: PW 2024- 59 2023 Water Main Replacement— Contract A— Change Order No 2. ( Final Balancing) and place it on the Public Works Committee Report for discussion.

PRESENTATIONS

None.

PUBLIC HEARINGS

1. Kelaka, LLC- Annexation

2. Hagemann- Annexation

Please see the attached transcript from the court reporter regarding the public hearing portion of the meeting.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

1. Bill Payments for Approval

$    420,092.40 (vendors— FY 24)

$ 2,693,295.92 (vendors— FY 25)

$    398,929.48 (payroll period ending 07/ 05/ 24)

$ 3,512,317.80 ( total)

2. Heartland Meadows— One Year Maintenance Guarantee Release— authorize the release ofperformance guarantee in the amount of$133, 399. 30 upon receipt ofa separate guarantee to cover the costs of the remaining sidewalks ( PW 2024- 55)

3. Windett Ridge Unit 2— Consideration of Acceptance— accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described on the Bill ofSalefor ownership and maintenance by the City, subject to receipt ofa maintenance guarantee in the amount of$95,599.15, subject to verification that the developer has no outstanding debt owed to the Cityfor this project and subject to receipt ofa signed Bill ofSale PW 2024- 56)

4. Timber Ridge Estates Water Main Extension— Plat of Easement— approve and accept the plat of easement for the construction ofthe Timber Ridge Estates water main extension and authorize the Mayor, City Clerk, and City Engineer to execute( PW 2024- 57)

Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Marek.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye

REPORTS

MAYOR' S REPORT

Planned Unit Development Agreement— C1 Yorkville, LLC - Amendment Updates (Cyrus One)— Informational Item

(PZC 2024- 15 & EDC 2024- 41)

Since its approval, Community Development Director Barksdale- Noble reported two updates to the PUD agreement with C1 Yorkville, LLC( Cyrus One). The first change was regarding the possible right- of-way acquisitions and utility pole relocations. CI Yorkville, LLC and the City will split these possible costs 50/ 50. The second change clarified that the cost of right- of-way acquisition shall be excluded from the 15% contingency calculation.

Appointments to Boards and Commissions

(CC 2024- 56)

Mayor Purcell entertained a motion to approve the Mayor' s appointment of Margaret Linnane to the Planning and Zoning Commission for a partial term ending May 2026. So moved by Alderman Tarulis; seconded by Alderman Marek.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek-aye, Corneils- aye, Koch- aye

Ordinance 2024- 34 Authorizing the Acquisition of Certain Easements for the Construction of Water Mains( Loftus Easement)

(CC 2024- 57)

Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Acquisition of Certain Easements for the Construction of Water Mains( Loftus Easement). So moved by Alderman Soling; seconded by Alderman Koch.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Funkhouser- aye, Tarulis- aye, Transier-aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye

PUBLIC WORKS COMMITTEE REPORT

2023 Water Main Replacement— Contract A— Change Order No. 2 ( Final Balancing)

(PW 2024- 59)

Pulledfrom Consent Agenda and placed on the Public Works Committee Report)

Alderman Koch made a motion to approve the 2023 Water Main Replacement— Contract A— Change Order No. 2( Final Balancing) and authorize the Mayor to execute; seconded by Alderman Funkhouser.

Alderman Soling stated there are still outstanding items that need to be completed before this item is closed out. Engineer Sanderson noted this is just for the final amount and does not close the project out. He stated they would go through the punch list items before the final close of the project. Alderman Soling shared that the contractor has not been forthcoming, and the residents have concerns. Engineer Sanderson said they are holding a field meeting and inviting Alderman Soling to participate. He stated they will not issue until all items are addressed. The completion of items might have to wait until August due to the weather. Normal practice is holding a percentage of the contract for any unfinished items, which Engineer Sanderson estimated to be around$ 25, 000.

Motion approved by a roll call vote. Ayes- 6 Nays- 1 Present- 1

Plocher- present, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling-nay, Marek-aye, Corneils- aye, Koch- aye

2024 Local Road Program— Change

Order No. 1 (Faxon Road)

(PW 2024- 58)

Alderman Koch made a motion to approve the 2024 Local Road Program— Change Order No. 1 ( Faxon Road) and authorize the Mayor to execute; seconded by Alderman Funkhouser.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye

Water Study Update— Informational Item

(PW 2024- 60)

Alderman Koch said they wanted to bring this to the Council to ensure everyone heard the update. During the last water loss testing, the loss percentage dropped to 8%, but now it has returned to 14%. Engineer Sanderson reported that IDNR requires the water loss percentage to be under 10%, which is the City' s goal. The City has taken aggressive initiatives to lower this number. He shared that the city has been improving water mains, working on water leak protection, and replacing individual water meters in homes. He believes they may need to move up the water meter replacements in some of the older communities.

Route 126 Water Main Improvements—

Design Engineering Agreement

(PW 2024- 61)

Alderman Koch made a motion to approve the Route 126 Water Main Improvements— Agreement for Professional Services— Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye

Lake Michigan South Receiving Station Standpipe— Design Engineering Agreement

(PW 2024- 62)

Alderman Koch made a motion to approve the Lake Michigan South Receiving Station Standpipe— Agreement for Professional Services— Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye

Northwest Elevated Water Storage Tank— Design Engineering Agreement

(PW 2024- 63)

Alderman Koch made a motion to approve the Northwest Elevated Water Storage Tank— Agreement for Professional Services— Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek.

Alderman Soling asked ifthis will be large enough storage for future development? Engineer Sanderson reported they have projected out a number of years to be able to handle storage needs until 2040/ 2050. He stated that if developments come in, this should be fine, but they will keep track of any changes needed.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier-aye, Soling- aye

YBSD Water Main Extension— Contract Award

(PW 2024- 64)

Alderman Koch made a motion to table to the August 13, 2024 City Council meeting; seconded by Alderman Soling.

Motion unanimously approved by a viva voce vote.

YBSD Water Main Extension— Construction Engineering Agreement

(PW 2024- 65)

Alderman Koch made a motion to table to the August 13, 2024 City Council meeting; seconded by Alderman Soling.

Motion unanimously approved by a viva voce vote.

ECONOMIC DEVELOPMENT COMMITTEE REPORT

No report.

PUBLIC SAFETY COMMITTEE REPORT

No report.

ADMINISTRATION COMMITTEE REPORT

No report.

PARK BOARD

River Fest

Parks and Recreation Director Evans reported that River Fest had a fantastic turnout. He said they had great weather and the biggest turnout yet.

National Night Out

Parks and Recreation Director Evans reported National Night Out with the Yorkville Police Department will take place on Tuesday, August 6, 2024, from 5: 30 to 7: 30 p. m. at Riemenschneider Park. The theme this year is Ghostbusters Save Yorkville. This event includes many family activities.

PLANNING AND ZONING COMMISSION

Ordinance 2024- 35 Approving the Final Plat of Subdivision for Grande Reserve Units 10A and 11A

(PZC 2024- 14 & EDC 2024- 40)

Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of Subdivision for Grande Reserve Units 1 OA and 11 A and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Marek.

Community Development Director Barksdale- Noble reported that this 22- acre site is the initial development phase for two units in Grande Reserve. This will consist of 158 new single residential lots. At the entire build- out, there will be about 312 townhome units. The HOA declarations are within the

packet provided as a reference, which City staff has reviewed. The City asked the petitioner to ensure cul de- sacs within the development will be snowplowed by the HOA. Alderman Koch asked how the communication between the City' s Public Works plows and the HOA plows regarding the cul- de- sacs will work. Community Development Director Barksdale- Noble shared that Public Works Director Dhuse was a part of all the plan reviews and is aware of the HOA plowing these areas. There are also other areas currently handled by the HOA. Mayor Purcell mentioned the initial plat was done 20 years ago and was never recorded; this is just a continuation of filling out the original Grande Reserve plan.

Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1

Plocher- aye, Funkhouser- no vote, Tarulis- aye, Transier- aye, Soling- present, Marek- aye, Corneils- aye, Koch- aye

Alderman Funkhouser left the Council Chambers during the Grande Reserve discussion and vote)

CITY COUNCIL REPORT

No report.

CITY CLERK' S REPORT

City Clerk Behland reported that the Illinois State Board of Elections released their abbreviated calendar of dates. The petition circulation and filing dates for the Consolidated Election moved up a month. Petition circulation begins on August 20, 2024. The first day to file candidate petitions is November 12, 2024. Once the ISBE publishes the 2025 Candidate' s Guide and the 2025 Election & Campaign Finance Calendar, we can finalize and publish our notices on the City' s election webpage.

COMMUNITY& LIAISON REPORT

No report.

STAFF REPORT

No report.

MAYOR' S REPORT( cont' d)

City Buildings Update

(CC 2021- 04)

No report.

Water Study Update

(CC 2021- 38)

No report.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

None.

EXECUTIVE SESSION

None.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Funkhouser.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 7:49 p.m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5808