Kendall County Times

City of Yorkville City Council met Sept. 10.

Here are the minutes provided by the council:

Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance.

ROLL CALL

City Clerk Behland called the roll.

Ward I Koch Present

Transier Present

Ward II Plocher Present

Soling Present

Ward III Funkhouser Present

Marek Present

Ward IV Tarulis Present

Corneils Present

Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Orr, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson.

Staff in attendance electronically: Assistant City Administrator Willrett

Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation.

A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:

https://us02web.zoom.us/j/87941672500?pwd=SZztwxUaHEu8NIuFkCuTWD1OIF4Cwj.1. The Zoom meeting ID was 879 4167 2500.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

None.

PRESENTATIONS

None.

PUBLIC HEARINGS

None.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

1. Bill Payments for Approval

$   831,822.21 (vendors)

$ 2,924,998.94 (wire payments)

$    395,073.11 (payroll period ending 08/30/24)

$ 4,151,894.26 (total)

Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Soling; seconded by Alderman Funkhouser.

Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye

REPORTS

MAYOR'S REPORT

REPORTS

Yorkville Hometown Days Festival

Parks and Recreation Director Evans thanked everyone who attended, sponsored, and volunteered at Hometown Days. He stated there was a great turnout with great weather; it was the largest Hometown Day event.

Friends of the Library Used Book Sale

Parks and Recreation Director Evans stated that the library had a great used book sale with a line around the block. The used book sale was held on Saturday, August 31st, and Sunday, September 1st.

Constitution Week Proclamation

(CC 2024-70)

Mayor Purcell proclaimed September 17 - 23, 2024, as Constitution Week in the United City of Yorkville

East Van Emmon Phase 3 RFQ Results

(CC 2024-71)

Mayor Purcell entertained a motion to select Engineering Enterprises, Inc. to negotiate a contract for Phase 3 engineering services for the East Van Emmon Road Resurfacing project. So moved by Alderman Transier; seconded by Alderman Tarulis.

City Administrator Olson stated that an RFQ must be completed before selecting a company because federal money is being used.

Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye

2024 Illinois Transportation Enhancement Program Grant

(CC 2024-72)

City Administrator Olson shared the current plans with the Council. He stated that this grant is for a max of $3 million with a 20% match from the local municipality. This grant is to be used for transportation and pedestrian enhancement. The Council has chosen to focus on the area around the FS Property downtown. This area is also the subject of a separate downtown redevelopment grant that the Council approved, and staff applied for recently. City Administrator Olson explained that the focus of this project was Hydraulic Avenue. The proposal is to move the roadway away from the railroad tracks downtown by making Hydraulic Avenue one-way. This one-way will be westbound from Heustis Street to Route 47. This will separate vehicles and pedestrians from the train tracks. He also shared that a multiuse path and extra parallel parking spaces are planned alongside the north side of Hydraulic Avenue. Other items. proposed are the construction of sidewalks alongside Heustis Street and Mill Street, curbs, beautification efforts, and landscaping. He reported that the total construction value is around $4.3 million, with the City contributing $1.3 million toward the project. Staff have discussed that they are comfortable using reserve funds for this project and passing a resolution of support at the next City Council meeting. Economic Development Director Lynn Dubajic Kellog has been contacting local business owners, and Assistant City Administrator Erin Willrett has been contacting state elected officials for letters of support. He also stated that they have not received any comments from businesses. Alderman Funkhouser shared with the Council Google Map Street views of different rail and street designs throughout the country. City Administrator Olson shared a map showing current and new pedestrian connection points for sidewalks and trails. This project would connect the neighborhood east of Route 47 and South of the river into the downtown. This also gives people a detour from Route 47's trail and sidewalk.

Mayor Purcell asked about the timeline of this grant. City Administrator Olson reported that the grant is due at the end of the month. The grant award is planned for October 2024. Mayor Purcell asked the Council if they had any questions. Alderman Koch wondered if there is any duplication between this grant and the other grant we previously applied for. City Administrator Olson stated that both grant projects are separate and have no duplications. Alderman Funkhouser said he would rather see a fence on the south than the north side. He would like to see fewer fences and barriers and focus more on the streetscape. Alderman Koch asked about the railyard area and if that was factored in. City Administrator Olson shared that they met with the railroad and engineers interested in helping the city through this process, including providing feedback on the quiet zones. This is still an active conversation. Alderman Soling said he would like to keep an older look for the design concept. Something historical and not too modern. City Administrator Olson stated they would bring this back for formal approval, where the Council must approve a resolution of support and identify funding for the contribution.

A resident shared with the Council that she recently traveled to Helen, Georgia, where they have a river downtown, like Yorkville, with activities and kayaking. She mentioned that they have a walkway under their bridge that the City should consider in the future as plans are being made for pedestrian safety.

Resolution 2024-35

Approving a Memorandum of Understanding By and Between the United City of Yorkville, Kendall County, Illinois and the International Union of Operating Engineers, Local 150, Public Employees' Division 

(CC 2024-73)

Mayor Purcell entertained a motion to approve a Resolution Approving a Memorandum of Understanding By and Between the United City of Yorkville, Kendall County, Illinois and the International Union of Operating Engineers, Local 150, Public Employees' Division. So moved by Alderman Koch; seconded by Alderman Marek.

Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye

PUBLIC WORKS COMMITTEE REPORT

YBSD Water Main Extension -

Contract Award 

(PW 2024-64)

Alderman Koch made a motion to accept the bid and award contract to Winninger Excavating, Inc., in the amount not to exceed $517,247.46 and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes-7 Nays-0 Present-1 Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-present, Funkhouser-aye

YBSD Water Main Extension - Construction Engineering Agreement 

(PW 2024-65)

Alderman Koch made a motion to approve the YBSD Water Main Extension - Professional Services Agreement Construction Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.

Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye

ECONOMIC DEVELOPMENT COMMITTEE REPORT

Ordinance 2024-47

Approving the First Amendment to a Development

Agreement Between the United City of Yorkville and Rally Homes 

(Timber Ridge Estates)

(EDC 2024-60)

Alderman Plocher made a motion to approve an Ordinance Approving the First Amendment to a Development Agreement Between the United City of Yorkville and Rally Homes, LLC and authorize the Mayor and City Clerk to execute; seconded by Alderman Funkhouser.

Community Development Director Barksdale-Noble reported that Rally Homes was seeking an extension to the timing of the required watermain installation from May 31, 2024, to November 30, 2025. The City also requested changing the originally approved 12" line to 16" to accommodate the pending Lake Michigan water project.

Motion approved by a roll call vote. Ayes-8 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye

PUBLIC SAFETY COMMITTEE REPORT

Resolution 2024-36

Declaring Certain Personal Property Surplus and Directing Disposition of Same

(PS 2024-14)

Alderman Transier made a motion to approve a Resolution Declaring Certain Personal Property Surplus and Directing Disposition of Same and authorize the Mayor and City Clerk to execute; seconded by Alderman Koch.

Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye

ADMINISTRATION COMMITTEE REPORT

No report.

PARK BOARD

Parks and Recreation Updates

Parks and Recreation Director Evans shared that Thursday, September 12th, is the 3rd Annual Yorkville Educational Foundation Storywalk, and there will be a new story at the YJWC Heartland Park from 4:30 pm to 6:30 pm. He also shared that Yorktober Fest will be held on September 27th and 28th. Director Evans shared that the Scarecrow Walk will be held on Friday, September 27th and Parks and Recreation is still accepting scarecrows if anyone is interested in submitting one.

PLANNING AND ZONING COMMISSION

No report.

CITY COUNCIL REPORT

No report.

CITY CLERK'S REPORT

No report.

COMMUNITY & LIAISON REPORT

No report.

STAFF REPORT

No report.

MAYOR'S REPORT (cont'd)

No report.

City Buildings Update (CC 2021-04)

Water Study Update

(CC 2021-38)

City Administrator Olson shared that there will likely be one Lake Michigan agreement for the upcoming City Council meeting on September 24th. Then, at the October 8th meeting, there will likely be six (6) agreements, including the customer and operating agreements.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

None.

EXECUTIVE SESSION

None.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Funkhouser; seconded by Alderman Plocher.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 7:35 p.m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5867