Kendall County Times

City of Yorkville Public Works Committee met Sept. 17.

Here are the minutes provided by the committee:

IN ATTENDANCE:

Committee Members

Chairman Ken Koch

Alderman Rusty Corneils

Alderman Craig Soling

Alderman Matt Marek (via Zoom)

Other City Officials

City Administrator Bart Olson

Public Works Director Eric Dhuse

Assistant City Administrator Erin Willrett

Engineer Brad Sanderson, EEI

Other Guests:

Joey Weslo, Kendall County Record (via Zoom)

The meeting was called to order at 6:00pm by Chairman Ken Koch.

Citizen Comments: None

Previous Meeting Minutes: August 20, 2024

The minutes were approved as presented.

New Business:

1. PW 2024-73 2025 Road to Better Roads Program – Paving Plan Update

Mr. Sanderson suggested moving ahead with design and bids early in 2025 for the most lucrative prices. A new 5-year plan will be brought forward likely in January or February. It will include traditional funding along with MFT funding and additional funds to address subdivision work. Two separate contracts are anticipated. He said Bristol Bay, Waterpark Way, Prairie Meadows and Heartland would be included. He said the city would need to budget money for the projects in conjunction with water main projects. He said funds are also set aside for pavement cracking and some 20-year old concrete streets also need attention. He also discussed pavement rejuvenation saying it is a program to apply a coating to the asphalt the year after streets are paved and it rejuvenates the asphalt for additional years of use. The recommendation adds up to about $5 million and MFT funds would cover a portion of it. Alderman Marek asked how much it will cost to replace the water main by Hydraulic. Mr. Sanderson replied it would be about $4 million with $200,000--$250,000 for roadwork. He said most of the water main costs would be covered by the water main replacement program. The committee made a positive recommendation and it moves forward to City Council

2. PW 2024-74 East Van Emmon Street Resurfacing Project – Phase III Engineering Agreement Mr. Dhuse recalled that the Council had approved EEI as the engineer for this project and this agreement is the final step. This is an STP (Surface Transportation Program) project, so the cost to the city is 20% of $54,940 or about $11,000. He recommends approval and the committee agreed, moving it to the consent agenda.

3. PW 2024-75 Resolution Authorizing the City's Share of Construction & Construction Engineering Costs for the Roadway Improvement of the E. Van Emmon Street Resurfacing Project

Engineer Sanderson said this is the same project as the previous agenda item. This is a standard agreement that the state enters into where federal funding is involved and there will be a 80/20 cost split. A resolution is required since it is a federal project. The committee approved and it moves forward to the consent agenda.

4. PW 2024-76 Resolution Authorizing the Purchase of a Trackless Boom Flail Mower from E.J. Equipment, Inc., in an Amount Not to Exceed $39,960.00

Mr. Dhuse said he had been seeking a boom mower for mowing steep ditches, and near tree lines, however, one was not found within the budget. Currently the employees have been doing this work by hand or with a weed whacker. Budget approval was eventually given for a Trackless which had a boom flail attachment available. This was budgeted in 2024, but not spent and did not carry over as a separate line item. There is money in the budget to cover this. This will move to the regular agenda.

5. PW 2024-77 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville, Kendall County, Illinois for Vehicle Maintenance

Mr. Dhuse explained this is a joint contract since the Police Department also uses Gjovik. The rates did raise, however, the city would pay an hourly rate of $125, compared to the $189 most consumers would pay. Pickups and 1-ton trucks would be serviced there. It is a one-year contract with options to renew. The committee recommended approving this contract and it moves to the regular agenda.

6. PW 2024-78 Ordinance Authorizing the Acquisition of Certain Easements for the Extension of a Water Main (Grace Community Church)

This is a second easement necessary for construction of water main and it has been executed by the church, explained Mr. Sanderson. He recommended acceptance. Mr. Olson said that in the ordinance there is a grant of one water connection for the church in the agreement. This has been done historically for properties which the city wishes to annex, said Mr. Olson. With the committee's recommendation, this will move forward to the Council consent agenda.

7. PW 2024-79 Countryside Parkway / Center Parkway Traffic Control Discussion

Mr. Sanderson recalled that he was requested to look at these intersections for a multi-stop analysis. The engineers determined that Center/West Kendall and Countryside/E. Kendall do not meet the requirements for multi-way stops and so no changes are recommended. He said Countryside Parkway and Center Parkway could be converted to a multi-way stop. He said the intersection itself does not align and traffic has increased. The pedestrian crossings are also not aligned and it would require reconstruction and widening. The cost would be roughly $500,000. Other solutions could include a round-about, however, there is no cost estimate for that. Mr. Sanderson requested committee input.

It was noted that drivers use this area as a cut-through. With reconstruction, the lighting would also be improved. Alderman Corneils said a 4-way stop wouldn't be helpful since drivers do not stop at the 2-way stops. Alderman Marek asked if traffic is different due to the hotel and restaurants. It has remained steady. Most of the people using the park, walk there. It was decided that all Council members should discuss this and a round-about cost estimate will be also be provided for discussion in October at a Council meeting.

8. PW 2024 80 Faxon Road – Construction Engineering Change Order

Mr. Olson said TRG settlement funds will be coming in and a change order has already been approved for Faxon Rd. work to be started. An engineering agreement is needed for that work which is about $44,000. It is being processed as a change order along with the existing engineering agreement for the Road to Better Roads. He recommends approval. There will be a small spot in front of Kylyn's Ridge that will not be completed, but it is hoped it can be done as well. This moves to the consent agenda with committee approval.

Old Business: None

Additional Business: None

There was no further business and the meeting adjourned at 6:32pm.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5907