Oswego Village Hall | LinkedIn
Oswego Village Hall | LinkedIn
Village of Oswego President and Board of Trustees met Dec. 10.
Here are the minutes provided by the board:
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
President Ryan Kauffman called the meeting to order at 7:03 p.m.
President Kauffman asked for a moment of silence for Matt Verde who tragically lost his life recently. Condolences to his family and friends.
Ed Bradley will be leading us in tonight’s pledge of Allegiance to the Flag of the United States of America. President Kauffman provided the following about Ed:
Ed is an Air Force veteran who served on active duty during the Vietnam era from 1967 thru 1971. His first three years were at Pope Air Force Base, adjacent to Ft. Bragg North Carolina, where he served as an Aerial Delivery and Air Transportation officer. Along with many responsibilities involving tactical deployment of the 82nd Airborne Division, Ed was also instrumental in testing and development of many combat air drop systems used in Vietnam by C-130 tactical cargo aircraft. Ed spent his final year on active duty as the Commander of the air freight and passenger terminal at Kunsan Air Base, Korea. Ed left active duty as a Captain and remained in the inactive reserve until 1978.
Ed Bradley led us in the Pledge of Allegiance to the Flag of the United States of America.
ROLL CALL
Board Members Physically Present: President Ryan Kauffman; Trustees Tom Guist, Kit Kuhrt, Karin McCarthy-Lange, Karen Novy, and Jennifer Jones Sinnott.
Board Members Attended Electronically: Trustee Andrew Torres
Staff Physically Present: Dan Di Santo, Village Administrator; Jean Bueche, Asst. Village Administrator; Tina Touchette, Village Clerk; Jason Bastin, Police Chief; Jennifer Hughes, Public Works Director; Curt Cassidy, Incoming Public Works Director; Andrea Lamberg, Finance Director; Rod Zenner, Development Services Director; Joe Renzetti, IT Director; Kevin Leighty, Economic Development Director; Maddie Upham, Management Analyst; Bridget Bittman, Communications Manager; Phil Tartaglia, Deputy Director/Village Engineer; Dave Silverman, Village Attorney; and Greg Jones, Village Attorney.
CONSIDERATION OF AND POSSIBLE ACTIONS ON ANY REQUESTS FOR ELECTRONIC PARTICIPATION IN MEETING
President Kauffman noted that Trustee Torres would like to electronically attend tonight’s Regular Village Board meeting. He submitted the necessary documents to the Village Clerk.
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Novy to approve Trustee Andrew Torres to electronically attend the December 10, 2024 Regular Village Board meeting.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott
Nay: None
Absent: Andrew Torres
The motion was declared carried by a roll call vote with five (5) aye votes and zero (0) nay votes. Trustee Andrew Torres attended electronically at 7:07 p.m.
RECOGNITIONS/APPOINTMENTS
D.1 Resolution Designating Jefferson Street an Honorary Street in the name of the Earl Zentmyer Family. Resolution No. 24-R-92
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Torres to approve Resolution Designating Jefferson Street an Honorary Street in the name of the Earl Zentmyer Family.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.
President Kauffman asked the family, friends, and Historic Preservation Commission members to come to the front. He welcomed them and had pictures taken.
D.2 Historic Preservation Commission - Student Representative for the Academic Year 2024-2025
a) Appoint Daiwik Muralidharan for a Term to Expire June 1, 2025
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Novy to approve the Appointment of Daiwik Muralidharan for a Term to Expire June 1, 2025.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.
Economic Development Commission - Student Representative for the Academic Year 2024-2025. a) Appoint Brady Travis for a Term to Expire June 1, 2025
A motion was made by Trustee Jones Sinnott and seconded by Trustee McCarthy-Lange to approve the Appointment of Brady Travis for a Term to Expire June 1, 2025.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes. b) Appoint Ryan Wilson for a Term to Expire June 1, 2025
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Jones Sinnott to approve the Appointment of Ryan Wilson for a Term to Expire June 1, 2025.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes. President Kauffman read the write-up for each student:
Daiwik Muralidharan– Historic Preservation Commission
Daiwik applied to be a student representative to the Historic Preservation Commission for this academic year. In his application, he stated his interest in learning about the operations of local government. He has aspirations to be a practicing attorney and is eager to learn everything he can and hopes to make meaningful connections within his community. Daiwik is an Oswego East High School sophomore. Beyond academics, Daiwik is actively involved in numerous extracurricular activities that have honed his leadership and collaboration skills. He is a valuable member of our Chess team, Model UN club, Mu Alpha Theta, Mock Trial club, and Student Ambassadors Club. This evening, he is joined by his father, Mural Muralidharan.
Brady Travis - -Economic Development Commission
Brady applied to be a student representative to the Economic Development Commission. He hopes to bring his work ethic and collaboration skills to the EDC to help lay a strong foundation for future residents of Oswego. Brady has great pride in being a resident of Oswego and hopes to raise a family here in the future. He is an aspiring entrepreneur and wants to bring his future business to a strong and vibrant Oswego. Brady is a Junior at Oswego High School and is active on the Volleyball team and soccer team. He also participates in club soccer, club volleyball, go-kart racing and has had a summer maintenance job with the Yorkville School District during the summers. He is joined by his parents, David and Gina Travis.
Ryan Wilson – Economic Development Commission
Ryan applied to be a student representative to the Economic Development Commission for the 2024- 2025 academic school year. He wants to be an active voice within his community and develop lifelong skills through this program. With enthusiasm and a knack for team dynamics, he wants to help the commission reach its goals of bringing new businesses and support existing businesses in Oswego. Ryan is a sophomore at Oswego High School and is on the cross country team, track and field team. He is also involved with the OHS groups: Teens Activating the Language of Kindness (TALK), Heros Invested in Kindness Everyday (HIKE) and Believe it or Not I Care (BIONIC). Outside of school he is a US Naval Sea Cadet. Tonight, he is joined by his parents Brad and Danielle Wilson.
Each student shook the hands of everyone at the dais; pictures were taken.
D.3 Business of the Month Recognition - Hetts Auto Sales
President Kauffman asked representatives for Hetts Auto Sales, the EDC, and Kevin to come to the front. He stated the following:
I’d like to extend our congratulations to Hetts Auto for being featured as the Economic Development Commission’s Business of the Month for December. Each month, the Economic Development Commissioners nominate and vote on a business to feature which has demonstrated significant involvement in the Oswego community. This month features Hetts Auto, which is owned by Ed Hettinger and his son Matt. Matt is the second-generation owner of Hetts Auto Sales who’s also a 2003 graduate of Oswego School and a Navy Veteran. Ed moved to Oswego in 1988 and quickly fell in love with the downtown area. He later opened Hetts Auto Sales in 2005 as a used-car dealership by the railroad crossing downtown where they’re currently located. Ed has said that “Oswego is a great place to raise a family” and “when the opportunity came to purchase the dealership in Oswego, I made the leap and never looked back”. Since opening nearly 20 years ago, Hetts Auto has continued to offer Oswego and the surrounding areas quality pre-driven vehicles at affordable prices. Hetts specializes in vehicles under $10,000 with many ranging between $5,000 and $9,000. All vehicles come with a Carfax report and extended-warranty availability. Each vehicle is also serviced and safety-checked to provide years of comfortable, dependable driving. Hetts Auto has also been actively involved in the community over the years. They are a member of the Oswego Area Chamber of Commerce and have been a regular sponsor of many civic events including District 308’s Proudly Recognizing Individuals Demonstrating Excellence program and Oswego East High School’s Auto Club. Please join me once again in congratulating Hetts Auto for being the December 2024 Business of the Month and thanking them for all the contributions they have made to our community.
President Kauffman presented them with a certificate of recognition. Pictures were taken.
PUBLIC FORUM
Public Forum was opened at 7:22 p.m.
Mark Campbell addressed the Board regarding an ordinance violation he received for rubbish disposal, a snowplow on his driveway, and a recreational vehicle parked on the grass. He noted his family has lived on this property for over 100 years; police have been involved due to feuding neighbors; not sure how a snowplow is considered rubbish; the recreational vehicle is a trailer; was told by the Village Code Enforcement Officer he was ok, but now he’s getting warnings; would like the warnings dropped and to have the feuding resolved. President Kauffman asked staff to look into this. Administrator Di Santo stated he will reach out to Mr. Campbell tomorrow.
There was no one else who requested to speak. The public forum was closed at 7:30 p.m.
STAFF REPORTS
Administrator Di Santo- this is Director Hughes’ last Board meeting at the dais; she’s retiring in April 2025.
CONSENT AGENDA
G.1 November 19, 2024 Committee of the Whole Minutes
G.2 November 19, 2024 Regular Village Board Minutes
G.3 November 19, 2024 Closed Session Minutes; Approve, but Not Release
G.4 Ordinance Amending Title 3 Chapter 7; Tile 3 Chapter 10; Title 3 Chapter 11; Title 3 Chapter 33; Title 6 Chapter 2; Title 9 Chapter 4; and Appendix A of the Municipal Code.
G.5 Resolution Authorizing the Execution of a Professional Services Agreement with Baxter & Woodman, Inc. in the Amount of $501,100.00 for Final Design Services of Water Receiving Stations.
G.6 Ordinance Granting a Special Use Permit for a Two-Unit Dwelling Located at 155 Chicago Road.
G.7 Resolution Authorizing Amendments to the American Rescue Plan Act (ARPA) Grant Agreements with Kendall County, Illinois to Redirect the Funds Toward the Collins Road Watermain Project.
G.8 Resolution Authorizing a Contract with D. Construction for Construction Services Relating to the Brookside Watermain Replacement Project in the Amount of $2,273,759.01.
G.9 Resolution Authorizing the Initial Accepted Public Improvements for Emblem, Effective December 10, 2024, and Further Reduction of Project Surety.
G.10 Ordinance Granting the Preliminary and Final PUD and Subdivision Plat for the Reid Subdivision.
G.11 Ordinance Amending Title 10 Zoning Regulations Chapter 1 Zoning Section 10-1-1 Amending Section 9 Uses and Section 10 Off-Street Parking and Loading of the Unified Development Ordinance.
G.12 Resolution Authorizing Task Order No. 24-02 with Strand Associates, Inc. for Construction Management Services for the Brookside Water Main Replacement Project, in the Amount of $156,100.00. Additional discussion focused on life on the pipes is 50 years; more for the depreciation on costs of the pipe, not the replacement of; this neighborhood has had several breaks of the older pipes; work will begin in the Spring.
G.13 Ordinance Vacating, Terminating, and Releasing Overland Stormwater Conveyance Easements in the Spring Gate at Southbury Subdivision.
G.14 Resolution Authorizing the Execution of an Agreement for Lobbying Services Between the Village of Oswego and Kasper & Nottage, P.C.
G.15 Resolution Authorizing the Execution of an Agreement for Lobbying Services Between the Village of Oswego and Elevate Government Affairs.
G.16 Resolution Adopting an Amendment to the Personnel Policy Village of Oswego; Multiple Sections.
G.17 Resolution Authorizing the Village of Oswego to Enter into an Intergovernmental Agreement with Oswego Community Unit School District 308 and the Oswego Township Road District for Shared Services.
A motion was made by Trustee Jones Sinnott and seconded by Trustee McCarthy-Lange to approve the Consent Agenda; Approving the November 19, 2024 Committee of the Whole Minutes; Approving the November 19, 2024 Regular Village Board Minutes; Approving, but Not Releasing the November 19, 2024 Closed Session Minutes; and Approving the following ordinances and resolutions:
Ordinance No. 24-95; Ordinance Amending Title 3 Chapter 7; Tile 3 Chapter 10; Title 3 Chapter 11; Title 3 Chapter 33; Title 6 Chapter 2; Title 9 Chapter 4; and Appendix A of the Municipal Code.
Ordinance No. 24-96; Ordinance Granting a Special Use Permit for a Two-Unit Dwelling Located at 155 Chicago Road.
Ordinance No. 24-97; Ordinance Granting the Preliminary and Final PUD and Subdivision Plat for the Reid Subdivision.
Ordinance No. 24-98; Ordinance Amending Title 10 Zoning Regulations Chapter 1 Zoning Section 10-1-1 Amending Section 9 Uses and Section 10 Off-Street Parking and Loading of the Unified Development Ordinance.
Ordinance No. 24-99; Ordinance Vacating, Terminating, and Releasing Overland Stormwater Conveyance Easements in the Spring Gate at Southbury Subdivision.
Resolution No. 24-R-93; Resolution Authorizing the Execution of a Professional Services Agreement with Baxter & Woodman, Inc. in the Amount of $501,100.00 for Final Design Services of Water Receiving Stations.
Resolution No. 24-R-94; Resolution Authorizing Amendments to the American Rescue Plan Act (ARPA) Grant Agreements with Kendall County, Illinois to Redirect the Funds Toward the Collins Road Watermain Project.
Resolution No. 24-R-95; Resolution Authorizing a Contract with D. Construction for Construction Services Relating to the Brookside Watermain Replacement Project in the Amount of $2,273,759.01. Resolution No. 24-R-96; Resolution Authorizing the Initial Accepted Public Improvements for Emblem, Effective December 10, 2024, and Further Reduction of Project Surety. Resolution No. 24-R-97; Resolution Authorizing Task Order No. 24-02 with Strand Associates, Inc. for Construction Management Services for the Brookside Water Main Replacement Project, in the Amount of $156,100.00.
Resolution No. 24-R-98; Resolution Authorizing the Execution of an Agreement for Lobbying Services Between the Village of Oswego and Kasper & Nottage, P.C.
Resolution No. 24-R-99; Resolution Authorizing the Execution of an Agreement for Lobbying Services Between the Village of Oswego and Elevate Government Affairs.
Resolution No. 24-R-100; Resolution Adopting an Amendment to the Personnel Policy Village of Oswego; Multiple Sections.
Resolution No. 24-R-101; Resolution Authorizing the Village of Oswego to Enter into an Intergovernmental Agreement with Oswego Community Unit School District 308 and the Oswego Township Road District for Shared Services.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by an omnibus roll call vote with six (6) aye votes and zero (0) nay votes.
BILL LIST
H.1 Approve Bill List Dated December 10, 2024, in the Amount of $2,023,073.84.
A motion was made by Trustee Guist and seconded by Trustee Novy to approve the Bill List Dated December 10, 2024, in the Amount of $2,023,073.84.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.
OLD BUSINESS
I.1 Ordinance Amending Ordinance 17-45 by Establishing Interim Development Impact Fee Percentages, Establishing Age Restricted Senior Housing Fees, and Reclassifying the Kendall County Transportation Development Fee to the Village of Oswego Transportation Development Fee. Ordinance No. 24-100
Administrator Di Santo addressed the Board regarding interim development impact fees. Following a study commissioned by SD308 through Northern Illinois University in 2001, the Village adopted a complicated impact fee structure to help taxing districts pay for capital projects related to growth. When residential development was peaking in the early 2000s, the Village Board adopted Resolution 05-R 29, which nearly doubled fees (to approximately $39,000/unit) and included 4% annual escalators on many of the fees. Over the following ten years, no developer would ever pay these fees. As a result, in 2014 the Village partnered with SD308, the Oswego Library District, the Oswegoland Park District, and the Oswego Fire Protection District to jointly fund a new impact fee study. The new fee structure was approved in 2015 by Ordinance 15-66 with the support of all taxing bodies. Subsequently in 2017, the Village Board passed Ordinance 17-45, which established a fee structure for townhomes and multi-family residences.
Beginning in 2023, the Village Board began reviewing the impact fee ordinances again. At the August 8, 2023 Committee of the Whole meeting, they directed staff to:
1) Work with the other taxing bodies to update the impact fee percentages under Ordinance 15- 66.
2) Establish an age restricted senior housing fee.
3) Reclassify the Kendall County Transportation Development Fee to a Village regional infrastructure fee.
On May 28, 2024, the Village Board passed Resolution 24-R-45, approving an IGA with SD308, the Oswegoland Park District, the Oswego Fire Protection District, and the Oswego Library District to approve a contract with David Taussig and Associates (DTA) to conduct an Impact Fee Distribution Analysis.
Development Impact Fee Percentages
Over the past several months, staffs from the taxing bodies have been working with DTA to provide growth-related capital plans and budgets for use in calculating the appropriate Development Impact Fee percentage. However, SD308 also recently embarked on a Master Facilities Plan that will result in a plan for improving all school facilities, with expected results by December 2025. As a result, SD308 did not yet have accurate data to share with DTA, resulting in the initial DTA draft study showing a significant reduction in SD308 impact fees. Staff from all taxing bodies agreed that the proposed decrease to SD308 fees was unfair, but also understood that waiting another year is not fair to those taxing bodies that had their capital information available.
Staff from each of the taxing bodies agreed to a compromise interim percentage that reflected an increase in fees for the Fire and Library Districts, a flat fee for the Village and Park District, and a reduced fee for SD308. If approved, this interim percentage would remain in effect for about a year until SD308 completes their Master Facilities Plan. At that time, the taxing bodies would re-engage with DTA for an update to their study, and the Village Board would then be presented a final recommendation to adopt. Once the final fee structure is adopted, staff would recommend that the impact fees are reviewed periodically every 5 years or so. The compromise interim fee percentages are as follows:
SINGLE-FAMILY
| Taxing Body | CURRENT | COMPROMISE | DIFFERENCE | |||
| % | $ | % | $ | % | $ | |
| Village | 48.45% | $5,645 | 48.45% | $5,645 | - | - |
| SD308 | 38.02% | $4,429 | 27.39% | $3,191 | -10.63% | ($1,238) |
| Fire | 3.46% | $404 | 11.77% | $1,371 | 8.31% | $967 |
| Park | 6.50% | $757 | 6.50% | $757 | - | - |
| Library | 3.57% | $415 | 5.89% | $686 | 2.32% | $271 |
| TOTAL | 100% | $11,650 | 100% | $11,650 | - | - |
| Taxing Body | CURRENT | COMPROMISE | DIFFERENCE | |||
| % | $ | % | $ | % | $ | |
| Village | 48.45% | $3,105.00 | 48.45% | $3,105.00 | - | - |
| SD308 | 38.02% | $2,436.00 | 27.39% | $1,755.00 | -10.63% | ($681) |
| Fire | 3.46% | $222.00 | 11.77% | $754.00 | 8.31% | $532 |
| Park | 6.50% | $416.50 | 6.50% | $416.50 | - | - |
| Library | 3.57% | $228.00 | 5.89% | $377.00 | 2.32% | $149 |
| TOTAL | 100% | $6,407.50 | 100% | $6,407.50 | - | - |
During the August 8, 2023, COW meeting, the Village Board also discussed impact fee collection on senior housing developments. In the past, the Village has waived collecting SD308 impact fees on age restricted senior housing developments because no students are generated from these sites, and it would create legal issues to charge these fees. In addition, a study conducted by staff shows that senior housing generates twice as many Fire District calls for service than non-senior housing. The draft ordinance includes a revised fee schedule that removes fees collected for school districts and doubles fees collected for fire districts:
SINGLE-FAMILY
| Taxing Body | CURRENT | PROPOSED | DIFFERENCE | |||
| % | $ | % | $ | % | $ | |
| Village | 78.17% | $5,645 | 57.42% | $5,645 | -20.75% | - |
| SD308 | - | - | - | - | - | - |
| Fire | 5.59% | $404 | 27.90% | $2,742 | 22.30% | $2,338 |
| Park | 10.48% | $757 | 7.70% | $757 | -2.78% | - |
| Library | 5.75% | $415 | 6.98% | $686 | 1.23% | $271 |
| TOTAL | 100% | $7,221 | 100% | $9,830 | - | $2,609 |
| Taxing Body | CURRENT | PROPOSED | DIFFERENCE | |||
| % | $ | % | $ | % | $ | |
| Village | 78.17% | $3,105.00 | 57.42% | $3,105.00 | -20.75% | - |
| SD308 | - | - | - | - | - | - |
| Fire | 5.59% | $222.00 | 27.90% | $1,508.00 | 22.30% | $1,286.00 |
| Park | 10.48% | $416.50 | 7.70% | $416.50 | -2.78% | - |
| Library | 5.75% | $228.00 | 6.98% | $377.00 | 1.23% | $149.00 |
| TOTAL | 100% | $3,971.50 | 100% | $5,406.50 | - | $1,435.00 |
Resolution 05-R-29 established a Kendall County Transportation Development Fee for newly annexed property that would go towards improvements on the Kendall County Road network. The Resolution included a table that increased the fee from $1,175/unit in 2005 to $1,915/unit in 2015. No fees were ever collected on behalf of the County under this Resolution, and in 2022, Kendall County agreed to eliminate this fee in favor of a Village of Oswego Transportation Development Fee. Since 2022, the Village has collected the fee for newly annexed property along Wolfs Crossing, and the fee is earmarked for the Wolfs Crossing modernization project. During the August 8, 2023, Committee of the Whole meeting, the Village Board directed staff to memorialize the reclassification of the Kendall County Transportation Development Fee to the Village of Oswego Transportation Development Fee, to fund construction and reconstruction of major regional Village roadways near the development site. How the transportation fee is charged does not change under this ordinance; the $1,915.00 is subtracted from the total impact fee ($11,650.00 for single-family or $6,407.50 for townhomes and multi-family), and the remaining fee is distributed to each taxing body per the approved percentages.
Board and staff discussion focused on the Kendall County Transportation Development fee was never collected by the County; the Village did not develop after 2005; whether SD308 is going to pay for the new study; recommend splitting the cost of the new study; fees are collected for any new developments that get final approval; SD308 proposed the interim fee structure; a lot of schools need work done on them; DTA did not have all the capital information needed for the study; they did the best they could with the information they had from existing documents; wiggle room for an increase; comps could support up to a $1,000 increase and $3,000 increase on water tap on fees; at a recent Committee of the Whole meeting, there was not a consensus on increasing the fees; may need to increase water tap on fees in the Spring; what if SD308 comes back and needs more money; who is going to give away their portion of the pie; SD308 dropped to 15.4%; possibly three new developments coming in, but they have not gone to the Board yet; Hummel Trails is annexed but they have not come back for final approval; Drake has not come forward with plans or final engineering; Oswego Grand has not submitted engineering or plat, and have not gone to the Board for final approval; could be up to 1,000 units; fees paid based on what gets final approval; what SD308 needs for their framework; have been talking about impact fees for two years; SD308 receives 67% of our property taxes; Village has to pay for infrastructure; $10 million going to SD308 every year; SD308 gets land cash fees of $1 million; Fire District had to go out for referendum to pay their debt; burden on the Fire District; need to give the Fire District more of the pie; enrollment at SD308 is going down; their issue is re-districting; Park District is taking land cash also; we should give more to the Fire District; the reason this started was because the Fire District needs more; concerned about a year from now when SD308 needs more money; would like closure and a plan in place; the study will decide what is needed; SD308 put us in a position to pay more to do another study; have been aggressive with developers and have not waived impact fees; not fair to the Fire District to waive fees; disappointed we didn’t have the numbers from SD308; there are other communities that have students in SD308; whether DTA is looking at infrastructure; Village’s portion went up because of infrastructure; sacrificing a lot in this interim; have to look to consultants to figure this out; what the cost of the new study will be; only fair that SD308 pays for the study; all taxing bodies have been amazing to work with; all taxing bodies came together to compromise; infrastructure to schools is aging; take from the rest who get land cash fees; original study cost was $36,500; the next study should be half of that; not waiting 5 years to review the fees; new study shouldn’t take as long; wanting to remain competitive in fees; townhomes are 55% of whatever is decided on single family homes; water tap on fee discussion is scheduled for the Spring/Summer; afraid SD308 is going to ask for money back; $11,650 is the number that is working for development; average for single family is $23,871; Oswego is $4,000 above Aurora and Yorkville, and $8,000 above Montgomery; we are very high on apartments; would like to see the Fire District getting funds for a piece of equipment; consultants look at capital needs; not aware of others charging impact fees for the Park District; study was not distributed because the data is flawed; hope we can keep developing; we shouldn’t be arguing with SD038. There was no further discussion.
A motion was made by Trustee Jones Sinnott and seconded by Trustee Guist to approve an Ordinance Amending Ordinance 17-45 by Establishing Interim Development Impact Fee Percentages, Establishing Age Restricted Senior Housing Fees, and Reclassifying the Kendall County Transportation Development Fee to the Village of Oswego Transportation Development Fee.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.
NEW BUSINESS
J.1 Resolution Authorizing the Execution of a Professional Services Agreement with Williams Architects to Provide Architectural and Engineering Services for the Village's New Public Works Facility. Resolution No. 24-R-102
Facilities Manager, Raasch addressed the Board regarding an agreement for architectural and engineering services for the new Public Works facility. The Public Works Facility (PWF) at 100 Theodore Drive was constructed in 2002. All but the eastern wall was constructed of brick: the eastern wall was constructed of metal to facilitate easy removal for a planned addition. The Village commissioned a master plan in 2009 for expansion of the PWF. The Village has seen tremendous growth in its recent history. In tandem with this growth, the public works department has identified an increased need for space. The Village Board requested that staff conduct a space needs assessment, to determine the needs for the Public Works Facility over the next 20 years. This item was discussed at the Budget Workshop for FY24.
Williams Architects was hired to complete a space needs study of the existing facility and future needs. Williams Architects completed the original space needs survey and report. Based on the study and findings, the Board instructed staff to proceed with the engineering and design. Staff chose Williams based on their extensive work on the study and planning of the new facility. Staff had several meetings with Williams Architects and provided future projections for staffing and equipment needs and visited other public works facilities, to determine the existing and long-term needs for the department. One key concern is that 19 pieces of equipment are stored outdoors year-round. The estimated value of this equipment is $2M - $2.5M. Williams presented four building options to the Board, and the Board directed staff to move forward with the engineering and design of Options 2 & 3. During the November 2, 2024, Budget Workshop, the Board instructed staff to present the engineering and design contract at the December 10, 2024, Board meeting. The Board directed staff to move forward with Option 2 and to consider Option 3 as part of the water rate study. Task 1 will produce schematic design for options 2 and 3, while Task 2 will only fully design the option that is selected, not both. Task 1 schematics will be created to ensure that even if Option 3 is not chosen, the site will be designed with the future of Option 2 in mind to ensure continuity with the future work and avoid making improvements that will conflict with the future work.
Option 2:
∙ Will include the main garage, staff areas: office, lunchroom, locker room, and conference rooms.
∙ Could be funded through existing reserves
∙ Estimated architecture and engineering fees for the construction= $1,176,000
Option 3:
∙ Will include all of the items in Option 2 with the additional of a fleet garage and divisional shop work areas.
∙ Would require additional funding through water rate increases or bonds
∙ Estimated architecture and engineering fees for the construction= $1,932,000
Board and staff discussion focused on no final decision; design all and make a decision next January or February 2025 along with a construction contract; construction manager can be part of the project; $190,000 for design phase; why are we not making a decision on option 2 versus option 3; this Board
should make a decision on what PW needs because there may be a new Board next year; option 3 could be funded by water rates; would need to increase water rate even more for option 3; can pay for option 2 now; need to see what the water rates will be first; could ask Baxter & Woodman on what the impact on rates would be for option 3; gather as much information as possible; look at inflation and construction cost increases; want all the facts first and how the bids come back; everything is still going to be estimates; bids available the first quarter of 2025; can ask Baxter & Woodman to make this urgent; get started now and plug in bid numbers; will sign an agreement with Baxter & Woodman as they did our last water rate study; construction cost of $28 million-$41 million; will iron out the numbers after the construction manager is contracted; reserves could pay for option 2; PW is outside the TIF area. There was no further discussion.
A motion was made by Trustee Guist and seconded by Trustee Novy to Approve a Resolution Authorizing the Execution of a Professional Services Agreement with Williams Architects to Provide Architectural and Engineering Services for the Village's New Public Works Facility; subject to Village Administrator Review.
Aye: Tom Guist Kit Kuhrt
Karin McCarthy-Lange Karen Novy
Jennifer Jones Sinnott Andrew Torres
Nay: None
The motion was declared carried by a roll call vote with six (6) aye votes and zero (0) nay votes.
TRUSTEE REPORTS
Trustee Torres- appreciate allowing him to attend electronically as he is out of state on business; congratulations to D.C. Biggs; congratulations to the youth appointed students; appreciate the conversations; thank you Director Lamberg.
Trustee Kuhrt- congratulations to D.C. Biggs on his service; congratulations to the youth appointed students and Hetts; Christmas Walk was cold; thank goodness impact fee discussion is over for now; everyone have a good Holiday Season.
Trustee Guist- good luck to D.C. Biggs and thank you for your service; thank you to staff for Christmas Walk; thankful the trolley carts were not zipping through; the parking garages were full, but the parking spot counter did not reflect the correct number.
Trustee McCarthy-Lange- covered a lot tonight; really good discussions; congratulations to D.C. Biggs; congratulations to the youth appointed students; hope we will hear from someone from Unity Fields; hope someone else has the presentation; hope everyone has a wonderful Holiday Season and Happy 2025; wasn’t able to attend Christmas Walk.
Trustee Novy- congratulations to D.C. Biggs; Christmas Walk was great; thanks to staff for their work; congratulations to the youth appointed students; Happy Holidays and Happy New Year.
Trustee Jones Sinnott- congratulations to D.C. Biggs; 26 years is fantastic; KenCom 2025 budget was approved; thank you to Chief Flanders for all you do; Christmas is around the corner; Happy New Year to everyone; looking forward to the Christmas announcement; safe travels and enjoy family and friends and be thankful.
PRESIDENT’S REPORT
Merry Christmas and Happy New Year; Christmas Walk was a huge success; thank you to staff, PW, Fire Dept., and volunteers; food trucks were parked in front of the businesses during Christmas Walk; maybe we can look into moving them for next year; please provide feedback to Asst. Village Administrator Bueche; congratulations to the youth appointed students; congratulations to D.C. Biggs on his retirement; this is a huge loss to the community; stay safe; do not drink and drive; see you all in the new year.
CLOSED SESSION
There was no closed session.
ADJOURNMENT
A motion was made by Trustee McCarthy-Lange and seconded by Trustee Jones Sinnott to adjourn the meeting; upon a voice vote with all remaining members voting aye, the meeting was adjourned at 9:07 p.m.
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