Yorkville City Mayor's Office Public Works Committee met Nov. 21.
Here is the minutes provided by the Committee:
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Public Works Director Eric Dhuse City Attorney Kathleen Field Orr (6:40-7:10pm)
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: October 17, 2017
The minutes were approved on a unanimous voice vote.
New Business:
1. PW 2017-75 Water Department Reports for July, August and September 2017
Mr. Dhuse reported well #9 was out of service in September, but is now repaired. Well #8 absorbed the volume while #9 was down. A small correction is needed in the August report and this item moves to the consent agenda.
2. PW 2017-76 2017 Sanitary Sewer Lining – Change Order No. 1
Mr. Sanderson reported the project is now complete and this balancing order reduces the cost by $400. This moves to consent agenda.
3. PW 2017-77 West Washington Street Water Main Improvements – Change Order No. 1
This project is also complete and the cost was reduced by $25,000 with this change order. To consent.
4. PW 2017-78 Countryside Water Main and Roadway Improvements – Change Order No. 2
The change order resulted in a reduction of $320,000+ for several items not used in this project which is now complete. To consent agenda.
5. PW 2017-79 Kennedy Road Shared Use Path (ITEP) – Authorization No. 3
An extra $5,000 was needed for flaggers required by the railroad for right-of-way work and Mr. Sanderson is recommending approval. A final balancing order is anticipated. He said some punchlist items remain and completion is not expected until mid-2018. Alderman Tarulis asked why trees were not planted to replace the ones removed. Mr. Dhuse said the previous trees were a factor in accidents and also contributed to the bad road conditions there. Autumn Creek also has plans for this area. This moves to consent.
6. PW 2017-80 Fountain Village – Completion of Improvements – Engineering Agreement
Mr. Sanderson said the city had an agreement with a bank to obtain funds for completion of improvements. The letter of credit was called in August. A bid package will be drafted and the work will start in April. If the agreement still requires Council approval, it will be placed on the consent agenda.
7. PW 2017-81 Kendall County TAP Grant Application
Mr. Olson said the city has applied for this grant for Rt. 47 and part of Kennedy. If the ITEP does not go through for Fox Rd., then the City would apply for TAP through the County to identifiy a corridor for Fox Rd. He said there is no penalty to withdraw from the TAP grant. ITEP results are given in September and the County announces their grants in May. The TAP is $50,000 and ITEP is about $750,000 to 1 million. If the City received an ITEP, a matching funding source would have to be found. This moves to consent.
8. ADM 2017-82 Mill Street Parking
Mr. Olson said there are restrictions on both sides of the street. The signs say 'no parking on pavement”. Staff recommends amending the ordinance to say no parking permitted on the pavement or grass”. This moves to the consent agenda.
9. PW 2017-83 Traffic Control Signs – Heustis/Van Emmon
Mr. Sanderson said this intersection was evaluated for sight distance concerns, crash data, icy weather conditions, poor lighting, etc. He said it is a collector street and data supports having the stop signs on Heustis. Alderman Milschewski said drivers simply do not stop at the intersection and accidents there were most likely from the weather conditions. After much discussion, she ultimately suggested it remain the same. Mr. Olson said the study results did not support a 4-way stop and said the City could be liable if decisions are made on personal feelings as opposed to the data. Aldermen Tarulis and Koch supported a 4-way stop. Traffic counts show 2,000 vehicles a day on Van Emmon. Alderman Tarulis asked if there are any plans for pedestrian crossings. Ms. Milschewski noted that as the area becomes developed there will be more pedestrians. Chairman Frieders suggested observing the location for two more months and re-evaluate. The committee was undecided on action and will move this to Council for further discussion and input.
10. PW 2017-84 Solid Waste Contract – Food Scraps Update
Mr. Olson will give an update when information is received from the hauler.
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
The city hall and 610 Tower Lane were reviewed. The recommendation is to not maintain the Tower Lane location, but to maintain the city hall for future use. The roof on city hall needs to be replaced which will not be deferred. If there are no life safety issues, no other maintenance will be done at this time. Alderman Koch was concerned that the report does not discuss revenue streams for repairs. Mr. Olson said the scope of the survey did not include funding. The Administration Committee decided to review 2-3 buildings per meeting and these buildings will be discussed at other committees also. Additional buildings will be addressed next month.
2. PW 2014-74 Railroad Quiet Zones
Mr. Sanderson reported on follow-up requested from a previous meeting. He said a partial quiet zone requires everything that a full zone requires, thus no cost savings. He said 2 Illinois Railnet crossings could be considered separately, but all others fall outside the required parameters. Regarding the BNSF, improvements would be minimal for quiet zones. Kendall County is researching the Cannonball crossing for a quiet zone. Mr. Dhuse said the number of trains per day changes since BNSF tells Railnet when they can go to Aurora. Overall there are fewer trains now due to less fracking. No further action will be taken at this time.
Additional Business: None
There was no further business and the meeting was adjourned at 7:08pm.
http://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/2402
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