Plano City Council met January 8.
Here is the minutes provided by the Council:
The regular meeting of the Plano City Council was called to order on Monday, January 8, 2018 by Mayor Robert A. Hausler in the Council Room at City Hall. The Mayor led the Pledge of Allegiance to the Flag.
Roll Call:
Steve DeBolt Present Barb Nadeau Present
Ben Eaton Present Jamal Williams Present
Bob Jones Present Tommy Johns Present
Mike Rennels Present Scott Mulliner Present
There was a quorum.
Minutes:
A motion was made by Alderman Jones, seconded by Alderman Eaton, to approve the minutes of the regular meeting on December 11, 2017. A unanimous “Aye” voice vote was heard. The motion passed.
Agenda:
A motion was made by Alderman Rennels, seconded by Alderman Williams, to approve the agenda as amended for the regular meeting of January 8, 2018. A unanimous “Aye” voice vote was heard. The motion passed.
Warrants:
A motion was made by Alderman Williams, seconded by Alderman Nadeau, that orders are drawn on the Treasury to pay per warrant list dated December 12, 2017 in the amount of $ 180,186.21.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Rennels, that orders are drawn on the Treasury to pay per warrant list dated January 8, 2018 in the amount of $ 160,264.01.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Eaton, that orders are drawn on the Treasury to pay per warrant list dated January 9, 2018 in the amount of $ 11,660.95.
Alderman Rennels excused himself from the meeting.
Roll Call:
Voting “Aye”: Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Present”: Nadeau
Absent: Rennels
Motion passed.
Alderman Rennels returned to the meeting.
Wage Report:
A motion was made by Alderman Williams, seconded by Alderman Rennels, to approve the FY ’18 October wage report in the amount of $253,889.98.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Williams, seconded by Alderman Eaton, to approve the FY ’18 November wage report in the amount of $412,396.77.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Introduction Of Guests:
Guests and members of the press were welcomed by Mayor Hausler.
Citizen’s Comments:
Mr. Arnie Schramel provided information on solar energy. He explained the need to get information out and to conduct RFQ’s to determine the feasibility. There will be grant money available.
Mayor’s Report: Bob Hausler
The computer maintenance agreement was moved to the COW agenda.
The Frabil Ice Fishing event will be held February 10, 2018. The Mayor also informed the Council that we have the Historical Society calendars for sale.
A motion was made by Alderman Jones, seconded by Alderman Eaton, to authorize Progressive to get RFQ’s for solar power sites.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
The Mayor provided information on the IML State & Federal legislative agendas. If there are any concerns, please let him know and he will discuss it at the IML Board meeting.
Plano Area Chamber Of Commerce: Rich Healy
The annual dinner will be Friday, January 19, 2018 at Whitetail Ridge. The theme will be “Eat, drink and be cozy”. Mr. Healy is looking for nominations for the Business of the Year and the Golden Broom awards. There will be a trivia night in February. The annual luncheon will be held on February 20, 2018. More details will be announced when finalized.
City Attorney: Tom Grant
Ordinance 2018-1 prohibiting sexual harassment
A motion was made by Alderman Mulliner, seconded by Alderman DeBolt, to approve an Ordinance adopting a policy prohibiting sexual harassment for the City of Plano, Kendall County, Illinois.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Ordinance 2018-2 Amend Chapter 3, Title 9 adding 9-3-11 “Cannabis & drug paraphernalia”
A motion was made by Alderman Williams, seconded by Alderman Nadeau, to approve an Ordinance amending Chapter 3 of Title 9 of the Plano City Code entitled “Miscellaneous Offenses” by adding section 9-3-11 entitled “Cannabis and drug paraphernalia”
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Ordinance 2018-3 Eldamain Rd. Intergovernmental Agreement
A motion was made by Alderman Williams, seconded by Alderman Nadeau, to approve an ordinance authorizing the execution of an intergovernmental agreement between City of Plano and Kendall County, Illinois, regarding cost participation for the reconstruction and upgrade to the existing traffic control devices at Eldamain Road and US Rt. 34.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Resolution R2018-1 Partial release of letter of credit
A motion was made by Alderman Rennels, seconded by Alderman Eaton, to approve a resolution approving partial release/partial cancellation of public improvements letter of credit for Churchill Farms subdivision Unit 1 & 2.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
City Clerk: Kathleen Miller
MFT allotment and transactions for September, 2017: Current unobligated balance $912,411.94; for October, 2017 Current unobligated balance $814,720.10; for November 2017 Current unobligated balance $839,166.76.
Sales & related taxes: August 2017 - $146,114.87; September 2017 - $138,426.84, October 2017- $139,653.99
City Treasurer: Janet Goehst
A motion was made by Alderman Eaton, seconded by Alderman Jones, to approve the Treasurer’s report dated October 31, 2017 in the amount of $8,189,649.17.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Jones, seconded by Alderman Eaton, to approve the Treasurer’s report dated November 30, 2017 in the amount of $7,672,459.56.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Police Chief’s Report: Chief Jonathan Whowell
The PD received a grant in the form of a $350.00 dog scanner. Officer Contreras has left the Plano PD and accepted employment at the Aurora PD. Basset checks were conducted on January 8, 2018. On December 21, 2017 the second annual “Shop with a cop” was held at the Plano Walmart.
Director Of Public Works & Water Reclamation Report: Darrin Boyer
A motion was made by Alderman Eaton, seconded by Alderman Rennels, to award the contract for the drum thickener project to Whittaker Construction & Excavating in the amount of $1,277,571.00.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Eaton, seconded by Alderman DeBolt, to approve an estimate from Xylem for pump repair in the amount of $3,803.73.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
A motion was made by Alderman Eaton, seconded by Alderman Mulliner, to approve pay out request #1, a partial payment to D Construction in the amount of $268,195.53.
Roll Call:
Voting “Aye”: Rennels, Nadeau, Johns, Jones, Mulliner, Williams, DeBolt, Eaton
Voting “Nay”:
Absent:
Motion passed.
Water Superintendent: Josh Beyer – Absent – Nothing to report
Building, Planning & Zoning: Tom Karpus – Nothing to report
Committee Reports:
Administrative/Health & Safety: Alderman Mulliner
Alderman Mulliner had a meeting December 9, 2017 at 6:00 PM and discussed the Reliable Maintenance Agreement. The City Flag and transient business issues will be discussed at their next meeting. A meeting was called for January 24, 2018 at 6:00 pm.
Buildings, Grounds And Zoning: Alderman DeBolt
Alderman DeBolt had a meeting on December 5, 2017 and discussed the donation of 9 N. Hugh to the Historical Society, dangerous trees, an accessibility ramp at 1 E. Main St., MetroNet, Minimum construction standards and PH Miller school location for sign registration. A meeting was called for January 16, 2018 at 6:00 pm to discuss a new phone system and hiring Midwest Environmental to do a study for asbestos removal at 9 N. Hugh.
Community Development: Alderman Rennels
Alderman Rennels called a meeting for January 24, 2018 at 7:00 pm.
Finance: Alderman Williams
Alderman Williams called a meeting for January 22, 2018 at 5:30 p.m.
Parks: Alderman Johns – Nothing to report
Personnel & Insurance: Alderman Jones
Alderman Jones thanked Chief Whowell and Lt. Allison for judging for the best decorated house at Lakewood. A meeting was called for January 16, 2018 at 7:00 pm to discuss a possible promotion, amendment to section 508 of the employee manual, and the sexual harassment policy. Bob Bryce will also be present to discuss the insurance renewal.
Special Events: Alderman Nadeau
Alderman Nadeau had a meeting December 19, 2017 at 5:00 pm and discussed a possible special events ordinance.
Streets & Utilities: Alderman Eaton
Alderman Eaton had a meeting December 5, 2017. The School District was present at the meeting. A stop sign at Ben & Rock was discussed; the School has other concerns that will be discussed at a future meeting. A meeting was called for January 17, 2018 at 6:00 pm.
Citizen’s Comments:
Ms. Diaz asked a question of the Special Events Chairman. The Mayor explained that this was for comment not questions.
Closed Session: None
Adjournment:
A motion was made by Alderman DeBolt, seconded by Alderman Eaton, to adjourn. A unanimous “Aye” voice vote was heard. The motion passed. The meeting adjourned at 7:00 p.m.
http://www.cityofplanoil.com/AgendaCenter/ViewFile/Minutes/_01082018-933
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