United City of Yorkville City Council met April 28.
Here is the minutes provided by the council:
Mayor Purcell called the meeting to order at 7: 09 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present ( electronic attendance)
Transier Present ( electronic attendance)
Ward II Milschewski Present ( electronic attendance)
Plocher Present ( electronic attendance)
Ward III Funkhouser Present ( electronic attendance)
Frieders Present ( electronic attendance)
Ward IV Tarulis Present ( electronic attendance)
Peterson Present ( electronic attendance)
Staff in attendance at city hall: City Administrator Olson, Chief ofPolice Jensen, and Attorney Orr.
Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson.
Clerk' s Note: Due to COVID- 19, requirements ofthe Open Meetings Act have been temporarily suspended by Governor Pritzker via Executive Order 2020- 07, which suspends the provisions ofthe Open Meetings Act, 5 ILCS 120, " Specifically, ( 1) the requirement in 5 ILCS 120/2.01 that" members of a public body must be physically present" is suspended; and( 2) the condition in 5 ILCS 120/7 limiting when remote participation is permitted are suspended".
Members ofthe public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation.
A meeting notice was posted on the city' s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: hUs:Hus02web. zoom.us/i/ 86932462163? pwd=OVNRQWxYZFYOUldOc1Fy iRTYXdFZz09. The Zoom meeting ID was 869 3246 2163.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Todd Milliron, Kendall County resident, was present in city hall and spoke in favor of allowing local restaurants and bars the ability to sell beer" to go" in growlers.
CONSENT AGENDA (as recommended by Mayor Purcell)
1. Ashley Pointe— Acceptance of Public Improvements— accept the public improvements ( water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting, andparkway trees) as described in the Bill ofSalefor ownership and maintenance by the city and authorize a reduction to the performance guarantee to the amount of$57,960.00 to cover the one-year maintenance period, subject to verification that the developer has no outstanding debt owed to the Cityfor this project and subject to receipt of a signed Bill ofSale ( CC 2020-23)
2. Fox Hill and Sunflower Estates SSA Landscape Maintenance— Contract Award— authorize staff to enter into a contract with Cox Landscaping, LLC ofYorkville for the landscape maintenance services for the Fox Hill and Sunflower Estates SSA areas ( CC 2020-24)
3. Resolution 2020- 15 Authorizing the Execution of a Contract for the Countryside Lift Station Basement Painting Services with LeCuyer Painting and Decorating Inc. in the Amount not to Exceed$ 44, 900. 00— authorize the Mayor and City Clerk to execute ( CC 2020-25)
4. Resolution 2020-16 Authorizing the Execution of a Contract for the Materials Purchase for the Raintree Subdivision Lighting Project with Amperage Electrical Supply Inc. in the Amount not to Exceed$ 80, 964. 50— authorize the Mayor and City Clerk to execute ( CC 2020-26)
Mayor Purcell entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes- 8 Nays- 0 Koch- aye, Milschewski- aye, Funkhouser- aye, Tarulis- aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of April 14, 2020 as presented. So moved by Alderman Milschewski; seconded by Alderman Tarulis.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of$323, 085. 85 ( vendors); 303, 733. 20( payroll period ending 4/ 17/ 20); for a total of$626,819.05. So moved by Alderman Transier; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
REPORTS
MAYOR' S REPORT
Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville
(CC 2020- 27)
Mayor Purcell stated that this ordinance was not needed at this time; therefore, he entertained a motion to table an Ordinance Granting Emergency Powers to the Mayor ofthe United City ofYorkville. So moved by Alderman Milschewski; seconded by Alderman Funkhouser.
Motion unanimously approved by a viva voce vote.
Appointment of Department Heads
(CC 2020- 28)
Mayor Purcell entertained a motion to approve the Mayor' s appointments of the department heads for the next fiscal year as follows:
City Administrator and Budget Officer— Bart Olson
Chief of Police— James Jensen
City Clerk— Lisa Pickering
City Treasurer and Director of Finance— Rob Fredrickson
Director of Public Works— Eric Dhuse
Director of Parks and Recreation— Tim Evans
Building Inspector/ Zoning Officer— Pete Ratos
City Engineer— Engineering Enterprises Inc.
City Attorney— Kathleen Field Orr
So moved by Alderman Milschewski; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes- 8 Nays- 0 Tarulis- aye, Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye, Koch- aye, Milschewski- aye, Funkhouser- aye
Proclamation for Motorcycle Awareness Month
(CC 2019- 29)
Mayor Purcell proclaimed the month ofMay 2020 as Motorcycle Awareness Month in the United City of Yorkville( see attached.
PUBLIC WORKS COMMITTEE REPORT
Elizabeth Street Water Main Improvements— Contract Award
(PW 2020- 32)
Elizabeth Street Water Main Improvements— Construction Engineering Agreement PW 2020- 33)
Mayor Purcell stated that he is not recommending that the City Council approve the Elizabeth Street Water Main Improvements contracts at this time. He said these projects are not critical to city operations this year and it is felt that it is better to preserve city funds in case the funds are needed for more critical items in the future.
Mayor Purcell entertained a motion to table the Elizabeth Street Water Main Improvements— Contract
Award( PW 2020- 32) and the Elizabeth Street Water Main Improvements— Construction Engineering Agreement( PW 2020- 33). So moved by Alderman Plocher; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes- 8 Nays- 0 Transier- aye, Plocher- aye, Frieders- aye, Peterson- aye, Koch-aye, Milschewski- aye, Funkhouser-aye, Tarulis-ayeCapital Improvement Projects Update
(CC 2020- 30)
Public Works Director Dhuse said the capital improvement projects update is an informational item. Information can be found in the meeting packet.
Quarterly Bond and Letter of Credit Reduction Summary
(CC 2020- 31)
Public Works Director Dhuse said the quarterly bond and letter of credit reduction summary is an informational item. Information can be found in the meeting packet.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Municipal Aggregation Bid Results
(CC 2020- 34)
Alderman Funkhouser made a motion to approve to approve a Master Power Supply Agreement by and between the City of Yorkville and MC Squared Energy Services to Provide Full-Requirements Electricity Supply and Related Services for an Electric Aggregation Program for a term oftwo years with the" Green Power" option; seconded by Alderman Plocher.
City Administrator Olson explained that the municipal aggregation includes a master power supply agreement for residential aggregation for electric. Additionally, there is a" Green Power" option which means that five percent ofthe electricity that is supplied would come from renewable sources. In addition, this" Green Power" option will make the City eligible for a grant in the amount of$72,000. It was questioned if those that participate in the aggregation program would ever pay higher rates than what ComEd offers. Chris Childress from Progressive Energy was in attendance electronically and confirmed that residents would never pay more than the rates that ComEd offers.
Motion approved by a roll call vote. Ayes- 8 Nays- 0 Frieders- aye, Peterson- aye, Koch- aye, Milschewski- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
Kendall Marketplace Residential Update
Community Development Director Barksdale- Noble reported that the city received a letter from Abby Properties regarding the Kendall Marketplace residential development on April 20t'', in which the developer withdrew their application related to their PUD amendment request which had to do with design standards and land cash fee reduction. The developer will be moving forward with the request for a final plat for Lot 52 of the Kendall Marketplace development which will be presented to the council at the May 12' meeting. It was mentioned that due to the Governor' s executive order prohibiting gatherings of more than ten people, electronic meeting attendance would be offered to elected officials, staff, and the public via Zoom. Additionally, the city would accept written comments up to the date of the meeting.
It was discussed that the concept plan for the residential portion of the Kendall Marketplace development was approved in 2006 under the process that was in place at that time. The final plat that will be presented conforms with the 2006 concept plan which approved single-family homes on the north side of Blackberry Shore Lane with townhomes located in the area between the single- family homes and the commercial portion ofthe development. Parking was one ofthe concerns mentioned in relation to the proposed townhomes. It was asked ifthere would be any parking for the townhome section besides the garage parking. Director Noble explained that each unit would have a two-car garage and each six-unit townhome building would have 4-6 off-street parking spaces available for guest parking. Discussion took place regarding the development standards that were in place in 2006 when the concept plan was approved and that those 2006 development standards will be the standards applied to this project. It was mentioned that while residents might have realized that townhomes would eventually be built there, residents might not have realized that the 2006 development standards would be the standards that would be applied now because those were the standards that the project was approved under in 2006. It was also asked if there were other areas of the city that were approved in this same time frame that have not been developed yet that might also be developed in the future based on the old development standards. Director Noble responded that there might be some areas in the Bristol Bay and Grande Reserve subdivisions that would fall under the old development standards.
The final plat for Kendall Marketplace Lot 52 will be on the May 12' agenda for a vote.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
Downstate Small Business Stabilization Grant Program
City Administrator Olson reported that the city intends to participate in the downstate small business stabilization grant program related to the COVID- 19 pandemic. The program will work via state funding that will pass through the city to eligible small businesses who are approved by the state. Currently, the city estimates that approximately thirteen local businesses will submit applications that will be presented to the council at the next meeting.
Budget Update
(CC 2020- 35)
Administrator Olson explained that a budget update memo can be found in the meeting packet. He said the Governor' s Office ofManagement and Budget has released their estimates for impacts to state income taxes. Administrator Olson explained that he and Finance Director Fredrickson have used these estimated figures and are currently projecting a loss of approximately 1. 3 million dollars from the city' s general fund budget for fiscal year 2021. The memo proposes several measures that can be implemented immediately to save money until more information becomes known as to the extent that revenues will be impacted by the COVID- 19 pandemic and the Governor' s stay at home order. Cost savings measures that are proposed include delaying new hires, implementing a hiring freeze, freezing current salaries, and cutting back or reducing new budget proposals.
COVID- 19
Mayor Purcell said that the last he had heard, there were approximately thirty cases of the virus in Yorkville and approximately twenty ofthose cases are currently in recovery. Mayor Purcell also commented that the city staff has been great to work with during this crisis.
ADDITIONAL BUSINESS
Ashley Road Alderman Milschewski asked if the elected officials could be emailed with an update on the status ofthe Ashley Road and Route 126 road improvements.
Small Businesses
Alderman Koch said that he had a resident that had reached out to him regarding small businesses that are closed. It was asked ifthe city had any information as to the re-opening plan for businesses.
CITIZEN COMMENTS
Todd Milliron, Kendall County resident, resumed commenting in favor of allowing local restaurants and bars the ability to sell beer" to go" in growlers.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Peterson.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:20 p.m.
https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/3521
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