City of Joliet Public Service Committee met June 15.
Here is the minutes provided by the committee:
Public Service Committee
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
ABSENT: None.
ALSO PRESENT: Jim Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities, Steve Jones - Interim City Manager, Amy Wagner - Deputy Director - Engineering, Derek Conley - Economic Development Specialist, and Gabe Friend - Property Maintenance.
2. APPROVAL OF MINUTES: June 1, 2020 Public Service Committee Minutes
Motion to Approve the Minutes of the Public Service Committee Meeting from June 1, 2020 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agenda, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
No call ins and no emails at this time.
4. CONTRACTS
a. Request for Authorization to Approve a Professional Services Agreement for the 2021 Sanitary Sewer Rehabilitation Program on behalf of RJN Group in the amount of $134,950.00
Amy Wagner, Deputy Director Engineering, discussed the Professional Services Agreement, in the amount of $134,950.00, on behalf of RJN Group.
b. Request for Authorization to Award a Contract for the Demolition of 100-106
E. Washington Street to Grosshening Inc. in the Amount of $97,000.00
Gabe Friend discussed the four (4) buildings on the 4 1/2 acres that the City owns and wishes to have demolished, in the amount of $97,000.00, on behalf of Grosshening Inc.
Motion to Recommend for approval: a) Request for Authorization to Approve a Professional Services Agreement for the 2021 Sanitary Sewer Rehabilitation Program on behalf of RJN Group in the amount of $134,950.00; and b) Request for Authorization to Award a Contract for the Demolition of 100-106 E. Washington Street to Grosshening Inc. in the Amount of $97,000.00 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 1 for the 2019-2020 Snow Removal for the Commuter Lot Area to Snow Systems in the amount of $17,400.00
Jim Trizna, Director of Public Works, discussed Change Order No. 1, in the amount of $17,400.00, on behalf of Snow Systems.
b. Request for Authorization to Approve Change Order No. 2 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of ($1,648.79)
Allison Swisher, Director of Public Utilities, discussed Change Order No. 2, in the amount of ($1,648.79), on behalf of Williams Brothers Construction.
c. Request for Authorization to Approve Payment of the 2020 Membership Dues for the Southwest Water Planning Group in the amount of $51,402.00
Allison Swisher discussed the 2020 Membership dues, in the amount of $51,402.00, for the Southwest Water Planning Group. This is a three year commitment and this payment is for year two.
d. Request for Authorization to Approve Change Order No. 1 and Final Payout for the 2018 Sanitary Sewer Cleaning and Televising Project
Amy Wagner discussed Change Order No. 1, in the amount of ($116,576.06) on behalf of Michels Corporation. Also due at this time is final payment in the amount of $31,330.12.
Motion to Approve: d) Request for Authorization to Approve Change Order No. 1 and Final Payout for the 2018 Sanitary Sewer Cleaning and Televising Project was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
e. Request for Authorization to Approve Change Order No. 1 for the 2019 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS to Austin Tyler Construction in the amount of $36,174.00 and Payment Request No.3 in the amount of $161,145.86
Jim Trizna discussed Change Order No. 1, in the amount of $36,174.00, on behalf of Austin-Tyler Construction. This was for additional patching.
Motion to Recommend for approval: a) Request for Authorization to Approve Change Order No. 1 for the 2019-2020 Snow Removal for the Commuter Lot Area to Snow Systems in the amount of $17,400.00; b) Request for Authorization to Approve Change Order No. 2 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of ($1,648.79); c) Request for Authorization to Approve Payment of the 2020 Membership Dues for the Southwest Water Planning Group in the amount of $51,402.00; and e) Request for Authorization to Approve Change Order No. 1 for the 2019 Roadways Resurfacing Contract B - MFT Sect. No. 19- 00521-00-RS to Austin Tyler Construction in the amount of $36,174.00 and Payment Request No.3 in the amount of $161,145.86 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Approving Addendum No. 2 to the Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to US Route 6) Roadway Improvement Project – MFT Sect. No. 16- 00503-00-PV Resolution Memo - Approv Addendum No. 2 to Houbolt Rd IGA
Jim Trizna discussed Addendum No. 2 to the Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to Route 6).
b. Resolution Appropriating Motor Fuel Tax Funds for the 2019 Roadways Resurfacing Contract B – MFT Sect. No. 19099521-00-RS in the amount of $36,174.00
Jim Trizna discussed this MFT Resolution.
c. Application for a Drive-Thru Permit for a Dunkin’ Restaurant at 800 N Raynor Avenue
Jim Trizna discussed an application for Drive-Thru Permit for a Dunkin Restaurant at six (6) corners at the 800 N Raynor Avenue. Request to table until a traffic study has been completed.
Motion to Withdraw: c) Application for a Drive-Thru Permit for a Dunkin’ Restaurant at 800 N Raynor Avenue was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
Motion to Recommend for approval: a) Resolution Approving Addendum No. 2 to the Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to US Route 6) Roadway Improvement Project – MFT Sect. No. 16-00503-00-PV; and b) Resolution Appropriating Motor Fuel Tax Funds for the 2019
Roadways Resurfacing Contract B – MFT Sect. No. 19099521-00-RS in the amount of $36,174.00 to full Council was made by Councilman Terry Morris.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks
Allison Swisher discussed the hydrants, valves, and water main break report.
b. Alternative Water Source Program
The June newsletter has been emailed. The special city council workshop is June 23, 2020 from 5-7.
c. Resolution Committing Local Funds to the City of Joliet Westside Wastewater Treatment Plant, Influent Lift Station Project (Public Hearing to be held on 6/16/20)
Amy Wagner discussed this Resolution and there will be a Public Hearing at the June 16, 2020 meeting.
8. PUBLIC COMMENTS NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Meeting Agendas, Minutes, & Videos" web page. In-person public speaking is temporarily suspended. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. The City Clerk has a cop of the public speaking procedures; please note speakers who engage in conduct injurious to the harmony of the Public Service Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
None at this time.
9. ADJOURNMENT
Motion to Adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
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