City of Joliet City Council met April 7.
Here is the minutes provided by the council:
INVOCATION:
The invocation was given by Councilwoman Bettye Gavin.
PLEDGE TO THE FLAG:
ROLL CALL:
PRESENT: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
ABSENT: None.
ALSO PRESENT: Interim City Manager Steve Jones, Corporation Counsel Martin J. Shanahan.
Let the record show Councilman Dickinson and Councilman Turk are attending the meeting remotely due to the COVID-19 virus.
A brief discussion was held regarding the need for an update on the City's financial situation due to COVID-19 crisis to help the Council make informed decisions on various items on this agenda.
The Interim City Manager briefly discussed the negative affects the COVID-19 pandemic is having on all revenue sources and the expected delay in revenue payments collected by the state due their financial situation.
James Ghedotte, Finance Director, discussed the revenues generated by various taxes collected, loss in revenues due to the COVID-19 mandatory shutdown, City's available funds, and the need to cut unnecessary expenditures to continue providing essential services.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Mayor O'Dekirk discussed the need to hold a special finance meeting.
A brief discussion was held regarding the City's cash flow, review of a City Ordinance requiring a stipulated amount to be maintained in reserve, monies available through the State of Illinois, and a moratorium on non-essential/non- critical spending.
MAYOR:
Appointments
APPROVAL OF AGENDA:
Motion to Approve the Agenda as written was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
CITIZENS TO BE HEARD ON AGENDA ITEMS:
2nd Declaration of Local State of Emergency
Dan Condon spoke remotely on the phone with the Mayor and Council regarding Council Memo #194-20 Ordinance Approving A Variation of Use to Allow Continuation of a Two-Unit (835) and Single-Family Residence, and a Series of Variations in an R-3 (One and Two Family) Zoning District, Located at 833 & 835 N. Broadway Street.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
COUNCIL COMMITTEE REPORTS:
There were no reports for this meeting.
CONSENT AGENDA:
Approval of Council Meeting Minutes - March 17, 2020
Approved
188-20 Request for Authorization to Delay Publication of the City-Wide Newsletter for 2020-2021
The Interim City Manager gave a brief overview of this Council Memo.
A brief discussion was held regarding communication with senior citizens and also cost savings associated with the requested publication delay.
Approved
189-20 2019 Annual City Collector's Report
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Report received and placed on file.
Motion to Approve said CONSENT AGENDA items was made by Councilwoman Sherri Reardon.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
LICENSES AND PERMIT APPLICATIONS:
PUBLIC HEARINGS:
191-20 Ordinances and a Resolution Associated with the Annexation of 21001 Rock Run Drive (A-3-20)
The City Clerk advised that this is a Public Hearing so any public comments would be in order at this time.
Mayor O’Dekirk opened the Public Hearing and asked if there were any comments.
No public comments were made, therefore, the City Clerk closed the Public Hearing.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
A brief discussion specified there will be no costs to the City associated with this annexation.
Motion to Adopt that Ordinances and a Resolution Associated with the Annexation of 21001 Rock Run Drive be adopted. The motion carried by the following vote: was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
192-20 A-4-20: Pre-Annexation Agreement for 1,260 Acres with East Gate Logistics Park Chicago, LLC for Compass Business Park (To Be Continued)
The City Clerk advised that this is a Public Hearing so any public comments would be in order at this time.
Mayor O’Dekirk opened the Public Hearing and asked if there were any comments.
The City Clerk stated this item was listed as "To Be Continued".
The Interim City Manager briefly discussed the effects of COVID-19 on meetings and Governor Pritzker’s directives for work arounds for
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution. municipalities to continue doing business. He then discussed the need for a Special Meeting to move this item forward.
A brief discussion was held regarding guidelines for people to make comments and request to speak during the meeting.
Motion to Approve the Public Hearing and COUNCIL MEMO #192-20 be continued to a Special Meeting to be held on Monday, April 13, 2020 at 5:30 p.m. was made by Councilman Larry E. Hug.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon.
NAYS: Councilman Michael F. Turk.
ORDINANCES AND RESOLUTIONS:
ORDINANCES:
194-20 Ordinance Approving A Variation of Use to Allow Continuation of a Two- Unit (835) and Single-Family Residence, and a Series of Variations in an R-3 (One and Two Family) Zoning District, Located at 833 & 835 N. Broadway Street. (PETITION 2020-09)
The Interim City Manager gave an overview of this memo.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion to Adopt 194-20 Ordinance Approving A Variation of Use to Allow Continuation of a Two-Unit (835) and Single-Family Residence, and a Series of Variations in an R-3 (One and Two Family) Zoning District, Located at 833 & 835 N. Broadway Street. (PETITION 2020-09) was made by Councilwoman Jan Hallums Quillman.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
195-20 Ordinance Approving a Variation of Use and a Series of Variations to Allow Continuation of Two Single-Family Homes on One Parcel, Located at 339 S. Reed Street. (PETITION 2020-12)
The Interim City Manager gave an overview of this memo.
Councilwoman Quillman, Kendall Jackson - Director of Community Development, and the petitioner’s attorney Michael Korst (who was on the phone remotely) had a lengthy discussion regarding the time to complete the required work.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion to Adopt 195-20 Ordinance Approving a Variation of Use and a Series of Variations to Allow Continuation of Two Single-Family Homes on One Parcel, Located at 339 S. Reed Street. (PETITION 2020-12) was made by Councilman Terry Morris.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
196-20 Ordinance Authorizing the Ceding of Joliet's 2020 Volume Cap to the Assist/Mortgage Credit Certificate Program
The Interim City Manager gave an overview of this memo.
Ordinance Approving the Transfer of Volume Cap in Connection with Private Activity Bond Issues, and Related Matters
Motion to Adopt 196-20 Ordinance Authorizing the Ceding of Joliet's 2020 Volume Cap to the Assist/Mortgage Credit Certificate Program was made by Councilman Larry E. Hug.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
197-20 Ordinance Amending the 2020 Annual Budget for the City of Joliet to add additional funding for Repairs at Fire Station 1 and Repairs at 815 Campbell Street
A lengthy discussion was held regarding the necessity of the proposed repairs requested in Council Memo #197-20.
Motion to approve the repairs to the roof at Fire Station 1 and table the repairs at 815 Campbell Street was made by Councilwoman Quillman.
After further discussion, Councilwoman Quillman rescinded her vote and entered a new motion to remove this item from the Agenda.
Motion to Approve the removal of 197-20 Ordinance Amending the 2020 Annual Budget for the City of Joliet to add additional funding for Repairs at Fire Station 1 and Repairs at 815 Campbell Street to obtain quotes for the repairs was made by Councilwoman Jan Hallums Quillman.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
RESOLUTIONS:
199-20 Resolution Appropriating funds for the Phase II Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project - MFT Sect. No. 11-00443-00-BR
A brief discussion was held regarding the availability of funds for this expenditure in the Motor Fuel Tax Fund.
Motion to Adopt 199-20 Resolution Appropriating funds for the Phase II Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project - MFT Sect. No. 11-00443-00-BR was made by Councilman Larry E. Hug.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
200-20 Resolution Approving the Submission of a Build Grant Application for the I-55 at Illinois Route 59 Access Project
Motion to Adopt 200-20 Resolution Approving the Submission of a Build Grant Application for the I-55 at Illinois Route 59 Access Project was made by Councilwoman Sherri Reardon.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
201-20 Resolution Appropriating Motor Fuel Tax Funds for the 2020 Roadway Resurfacing Contract A - MFT Sect. No. 20-00525-00-RS
A brief discussion was held regarding the availability of funds for this expenditure in the Motor Fuel Tax Fund.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion to Adopt 201-20 Resolution Appropriating Motor Fuel Tax Funds for the 2020 Roadway Resurfacing Contract A - MFT Sect. No. 20-00525-00-RS was made by Councilman Larry E. Hug.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
202-20 Resolution Accepting Illinois Environmental Protection Agency Low Interest Loan L175464 for the 2020 Sanitary Sewer Rehabilitation Program
Motion to Adopt 202-20 Resolution Accepting Illinois Environmental Protection Agency Low Interest Loan L175464 for the 2020 Sanitary Sewer Rehabilitation Program was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
203-20 Resolution Accepting Illinois Environmental Protection Agency Low Interest Loan L175430 for the 2020 Water Main Rehabilitation Project
Motion to Approve 203-20 Resolution Accepting Illinois Environmental Protection Agency Low Interest Loan L175430 for the 2020 Water Main Rehabilitation Project was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
204-20 Resolution Finding that a Local State of Emergency Continues and Formally Adopting Directives Which are Imminently Necessary for the Protection of Public Health, Safety and Welfare
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
The Interim City Manager gave a brief overview of this Council Memo.
Motion to Adopt 204-20 Resolution Finding that a Local State of Emergency Continues and Formally Adopting Directives Which are Imminently Necessary for the Protection of Public Health, Safety and Welfare was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Sherri Reardon. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
BIDS AND CONTRACTS:
AWARD OF CONTRACTS:
A brief discussion was held regarding the necessity of the expenditures for the Award of Contracts and Amendments, Change Orders, and Payments on the Agenda due to the COVID-19 pandemic.
206-20 Request for Authorization to Award a Contract for the 2020 Roadway Signs Material Purchase Order No. 1
Legislation Text
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
207-20 Request for Authorization to Award a Contract for the 4th Avenue (Baker - Winston) Water Main Improvement Project - CDBG
209-20 Request for Authorization to Award a Contract for the 2020 - 2022 Lawn Mowing Services Program - Utilities
211-20 Request for Authorization to Award a Contract for the Youngs Avenue (Cass Street - South End) Storm Sewer Improvement Project - 2020
212-20 Request for Authorization to Approve the Purchase of Four (4) F150 Pick- up Trucks for the Planning Department
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
213-20 Request for Authorization to Purchase Five (5) Trailers
214-20 Request for Authorization to Award a Contract for the 2020 Roadway Resurfacing Contract A - MFT Sect. No. 20-00525-00-RS
215-20 Request for Authorization to Purchase Water Metering Equipment
208-20 Request for Authorization to Approve a Professional Services Agreement for the 2021 Water System Rehabilitation Program
Motion to Approve the removal of Council Memos #206-20, #211-20, #212-20, #213-20, and #215-20 from the Agenda and will be brought back before the Council when additional information is available on each item was made by Councilman Larry E. Hug.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
Motion to Approve Council Memos #207-20, #208-20, #209-20, #210-20, and #214-20 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
AMENDMENTS, CHANGE ORDERS AND PAYMENTS:
217-20 Request for Authorization to Approve Change Order No. 1 and Payment Estimate No. 7 and Final for the South Raynor Avenue Water main Improvement Project
218-20 Request for Authorization to Approve Change Order No. 1 and Payment Estimate No. 7 and Final for the Garnsey Park Phase 1A Water Main Improvement Project
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
219-20 Request for Authorization to Approve Amendment No. 1 for the Phase II Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project - MFT Sect. No. 11-00443-00-BR
220-20 Request for Authorization to Approve Payment of the 2020 Membership Dues for the Lower DesPlaines Watershed Group
221-20 Request for Authorization to Approve Amendment No. 2 to the Professional Services Agreement for the Fairmont Corrosion Control Study
Motion to Approve Council Memos #217-20 through #221-20 was made by Councilman Larry E. Hug.
Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
CITY MANAGER:
The City Manager did not have comments.
NEW BUSINESS (Not for Final Action or Recommendation):
No new business items were discussed.
PUBLIC COMMENTS:
2nd Declaration of Local State of Emergency
The City Clerk stated an email was received after the deadline; therefore, this item will be forwarded to the Council for review at the next meeting.
MAYOR AND COUNCIL COMMENTS:
Councilman Dickinson reminded the public to be safe and help their neighbors.
Councilman Turk thanked staff for their help during this crisis.
Councilwoman Gavin also thanked staff and stated we will get through this and to follow the guidelines to insure everyone’s safety.
Quillman also thanked staff, essential works, first responders, medical personnel, and volunteers. She also discussed safeguards to take during this pandemic. She recognized Food for Less for their extra efforts to take care of their store during this crisis. She wished everyone a Happy Easter.
Councilman Murdon thanked the police, fire, hospital staff, and city staff for all they are doing during this time.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
Councilman Morris also thanked city staff, police, fire, public works and utilities. He wished everyone well and to stay safe.
Councilman Hug thanked all essential workers still working to keep things including city personnel. He also asked the public to try and help each other and thanked them for their efforts.
Councilwoman Reardon echoed all comments made by fellow councilmembers.
Mayor O’Dekirk also echoed all the previous comments made by Council. He wished everyone a Happy Easter. He also asked everyone to support our local businesses.
A brief discussion was held regarding the scheduling of a Special City Council Finance Meeting.
CLOSED SESSION to discuss the following subjects:
Motion to Approve going into CLOSED SESSION was made by Councilwoman Bettye Gavin.
Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote:
AYES: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, Councilman Michael F. Turk.
NAYS: None.
ADJOURNMENT:
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
It is the policy of Mayor O’Dekirk to vote only in the event that the vote of the city council has resulted in a tie, or where a vote greater than a majority of council members is required in order to adopt an ordinance or resolution.
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