Kendall County Times

City of Yorkville City Council met Oct. 24.

Here are the minutes provided by the council:

Mayor Purcell called the meeting to order at 7: 01 p.m. and led the Council in the Pledge ofAllegiance.

ROLL CALL

Deputy Clerk Cisija called the roll.

Ward I Koch Present

Transier Present

Ward II Plocher Present

Soling Present

Ward III Funkhouser Present

Marek Present

Ward IV Tarulis Present

Corneils Present

Staff in attendance at City Hall: Deputy Clerk Cisija, City Administrator Olson, Chief of Police Jensen, Attorney On, Public Works Director Dhuse, Community Development Director Barksdale- Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson.

Staff in attendance electronically: Assistant City Administrator Willrett

Members ofthe public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation.

A meeting notice was posted on the City' s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https:// us02web. zoom. us/j/82989795891? pwd= QnRVc 1 VGaUtLd3ZHSHdkc2pZZkF6dz09. The Zoom meeting ID was 829 8979 5891.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

None.

PRESENTATIONS

Mark Foster— Shaw Local— Recognition

Mayor Purcell presented Mark Foster, of Shaw Local, with a certificate of recognition and a Yorkville themed Halloween shirt in honor of his retirement. Mark began writing newspaper stories at the age of 19 years old. He joined The Record Newspapers and KendallCountyNow. com, two of Shaw Local News Network publications, in January 2022. Mark covered the Yorkville City Council meetings, the Yorkville School District, and the Kendall County Board. He has won awards from the Illinois Press Association' s Best ofthe Press Contest, including first-place, for articles written. Mark said it has been a pleasure working in Yorkville and he has enjoyed working with everyone. We thank Mark for his dedication to the local news, journalism, and the Yorkville community.

Fiscal Year 2023 Audit Report

Jen Martinson from Lauterbach& Amen, LLP was in attendance and gave an overview ofthe City' s fiscal year 2023 financial statement audit. She started by thanking Finance Director Fredrickson and the finance team for all their hard work during the audit process. She shared that an audit is required by state statute to be completed by an independent auditor. They have issued an unmodified opinion, which is a clean audit opinion and the highest opinion that can be issued, and it means the financial statements are materially correct. Jen highlighted key areas for the Council. She also shared the City was once again awarded a Certificate of Achievement for Excellence in Financial Reporting, issued by the Government Finance Officers Association, for fiscal year 2022, and she anticipates the City will receive it again for fiscal year 2023.

Finance Director Fredrickson gave a brief overview of the fiscal year 2023 audit

PUBLIC HEARINGS

None.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

1. Minutes of the Regular City Council— September 26, 2023

2. Minutes of the Regular City Council— October 10, 2023

3. Bill Payments for Approval

1,442,515.83 (vendors)

  368,704.90 (payroll period ending 10/ 13/ 23)

1,811,220 73 (total)

4. North Central Tank Rehabilitation— Change Order No. 2— approve North Central Tank Rehabilitation — Change Order No. 2 and authorize the Mayor to execute (PW 2023- 81)

5. Treasurer' s Report for September 2023 (ADM 2023- 39)

6. Annual Treasurer' s Report (ADM 2023- 43)

Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Plocher.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier-aye, Soling-aye, Marek-aye, Corneils- aye

REPORTS

MAYOR' S REPORT

Microsoft Office 365 License Renewal

(CC 2023- 60)

Mayor Purcell entertained a motion to approve the Microsoft Enterprise Agreement for a 3- year term 26, 368. 08 annually) for a total of$79, 104. 24. So moved by Alderman Soling; seconded by Alderman Tarulis.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye

PUBLIC WORKS COMMITTEE REPORT

2024 Road to Better Roads— Construction

Engineering Agreement

(PW 2023- 82)

Alderman Koch made a motion to approve the 2024 Road to Better Roads— Professional Services Agreement— Construction Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye

ECONOMIC DEVELOPMENT COMMITTEE REPORT

Bright Farms

Mayor Purcell reported that Bright Farms is seeking to start its hiring process in January 2024. City Administrator stated Bright Farms will be hiring for 75 hourly positions of varying skill set and pay, and 15 to 20 managerial salaried positions. Bright Farms will be holding ajob fair in the future and hire local people.

PUBLIC SAFETY COMMITTEE REPORT

No report.

ADMINISTRATION COMMITTEE REPORT

City Liability Insurance and Workman' s

Compensation Insurance Renewal

(ADM 2023- 44)

Alderman Marek made a motion to proceed with Option 2 and authorize entering into a one year insurance agreement with the National Union of Pittsburgh PA( AIG) - ( Glatfelter) for property/ casualty insurance in an amount not to exceed$ 282, 704; to authorize entering into a one year insurance agreement with the Illinois Public Risk Fund for worker' s compensation insurance in an amount not to exceed

199, 099; to authorize entering into a one year agreement with Alliant- Mesirow Insurance Services for brokerage services in an amount not to exceed$ 20, 000; and to authorize entering into a one year insurance agreement with Hiscox Insurance Company for cyber insurance in an amount not to exceed 16, 667; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye

PARK BOARD

Flags of Valor

Parks and Recreation Director Evans reported the 2023 Yorkville Flags of Valor are going up on Friday, October 27t'. If anyone is interested in sponsoring flags for a veteran, they can do so. Flags will be displayed at Town Square beginning Wednesday, November 1s' through Monday, November 12".

Halloween Updates

Parks and Recreation Director Evans reminded the Council that the City' s Halloween trick- or-treating hours are on Tuesday, October 31 sc from 4 p.m. to 7 p.m.

PLANNING AND ZONING COMMISSION

Ordinance 2023- 35 Approving a Special Use for a Gasoline Service Station With an Accessory Convenience Store at 107 E. Stagecoach Trail

(QuikTrip Corporation)

(PZC 2023- 08 & EDC 2023- 35)

Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a Gasoline Service Station With an Accessory Convenience Store at 107 E. Stagecoach Trail and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Transier.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye

Ordinance 2023- 36 Approving the Final Plat of Subdivision for Kendall Marketplace Lots 4 and 5

(PZC 2023- 12& EDC 2023- 43)

Mayor Purcell entertained a motion to approve an Ordinance Amending the Zoning Ordinance Identify, Define and Regulate Energy Industrial Uses and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Funkhouser.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye

Kendall County Petition 23- 30— 1. 5 Mile Review

(6145 Whitetail Ridge Drive)

(PZC 2023- 16 & EDC 2023- 45)

Mayor Purcell entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the proposed Plat of Vacation. So moved by Alderman Koch; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye

CITY COUNCIL REPORT

No report.

CITY CLERK' S REPORT

No report.

COMMUNITY& LIAISON REPORT

Trivia Night With the Yorkville Educational Foundation

Alderman Marek reported the Yorkville Educational Foundation is hosting a trivia night at Rosati' s on November 2° d from 7 p.m. to 10 p.m. This will be a recruiting event, and anyone wanting more information or is interested in joining YEF, either as a sponsoring partner or a board member, this event is the opportunity to do so.

Brewing Up a Brighter Future

Alderman Marek reported the Yorkville Educational Foundation is hosting a" Brewing Up a Brighter Future" event on December 2' at Flight Tasting Room& Bottle Shoppe, from 1 p.m. to 5 p. m.

STAFF REPORT

No report.

MAYOR' S REPORT (cont' d)

Unified Development Ordinance Discussion

(PZC 2023- 09& EDC 2023- 36)

Community Development Director Barksdale- Noble presented on the Unified Development Ordinance and the recommendations as staff is seeking discussion and consensus on direction to revise the UDO and provide it at a later date. Each chapter ofthe UDO was discussed, and Council members shared their thoughts and concerns about each:

(Chapter 2: Definitions (Unit Name)

All Aldermen expressed they recommend keeping the definition" unit name" as" family".

Chapter 4: Use Standards (ADU)

Alderman Koch wanted examples of each for accessory dwelling units, attached and detached accessory dwelling units in which Krysti provided examples. City Administrator stated there are a few examples ofthese. Alderman Soling stated there is detached example on Somonauk Street. A unit with an in-law suite would be considered an attached dwelling unit ifit has its own separate kitchen, bathroom, and entrance. Mayor Purcell brought up concerns that ifthis gets approved, any single- family property can become a duplex property. Community Development Director Barksdale- Noble explained that duplexes would have their own driveway, separate entrance, separate utility hookup and addresses. Alderman Funkhouser explained that the UDO recommended this to be outright permitted, and he stands by outright permitted or take it as attached permitted and detached requiring special use. Alderman Plocher, Alderman Koch, and Alderman Soling all feel everything should be special use. Alderman Transier feels if outright permitted like the committee recommended, then the addition of owner- occupied makes the most sense. He further stated to strictly prohibit them as they now need to change and should be available to people who would be able to make use ofthem. Community Development Director Barksdale- Noble stated there has been complaints about homes being divided into two different living units and nothing on the face of it shows the homes are two different living units. If you enter the unit, there is an upstairs door and a downstairs door. Her question is ifit is owner occupied, does the owner have to be related to the person utilizing it or does the owner have to be living in the primary home on the lot, and then rent or lease out to someone living on the accessory structure? City Administrator Olson stated he read it as the latter. Alderman Funkhouser stated the owner- occupied criteria may cause some issues, but owner- occupied criteria should be either living in a primary space or other space. Alderman Soling wants all uses special use. Alderman Plocher agrees with Alderman Soling. Alderman Marek agrees with Alderman Transier. Alderman Soling asked if being rented out, can language be added to show proof of insurance instead of just homeowner' s insurance. Community Director stated it could be incorporated as part of the building permit. Two proposals will be drafted, and this chapter can be rediscussed at a later date.

Chapter 5: Development Standards (Parking)

Community Development Director Barksdale- Noble stated that right now, two spaces per dwelling unit is required. Per the ordinance and how it is interpreted, the garage counts as off street parking. Alderman Funkhouser stated Planning and Zoning Commission recommendation is 2. 25 parking spaces per townhome. Community Development Director Barksdale- Noble stated less off- street parking allows for more flexibility. Mayor Purcell feels parking should be left the same as it is. Alderman Transier stated in Fox Highlands Subdivision, there are townhouses, and, in the middle, there is a parking island and that is how they got around having more parking. Alderman Transier has no objections to one car garage, but he will go with the Planning and Zoning Commission recommendations.

Chapter 6: Signs (Yard Signs)

Aldermen Corneils, Funkhouser Koch, Marek, Plocher, Soling, and Transier do not want to regulate yard signs. Alderman Seaver deferred to giving an opinion.

Chapter 7: Subdivision Standards (Connectivity Index)

Community Development Director Barksdale-Noble stated right now there are no requirements for connectivity through developments. Alderman Funkhouser feels that more intersections will be more issues. This section of Chapter 7 will be revisited.

Chapter 7: Subdivision Standards (Cluster Development)

Alderman Plocher does not want cluster development and should be special use, not outright permitted. Mayor Purcell is not in favor of higher/bonus density and is fine with it being special use. Aldermen Corneils, Koch, Marek, Soling, and Tarulis are in favor of special use. Alderman Transier did not voice an opinion. Alderman Funkhouser supports outright permitted.

Community Development Director Barksdale- Noble also discussed regulating murals and how much of an area it would be allowed to cover a commercial building. The direction at the July 20th UDO meeting was that a mural can cover 70 percent of a non- primary facade. As of now, it is not restricted.

City Buildings Update

(CC 2021- 04)

No Update.

Water Study Update

(CC 2021- 38)

No Update.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

Mark Foster stated Shaw Media has assigned David Petesch to cover the United City of Yorkville. David has a lot of experience covering municipal government and has covered the Village of Oswego and the City of St. Charles.

EXECUTIVE SESSION

None.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Soling.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 8: 29 p.m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5423