City of Yorkville Public Works Committee met Dec. 19.
Here is the minutes provided by the Committee:
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:02pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: November 21, 2017
The minutes were approved as presented.
New Business:
1. PW 2017-85 Snow Operations Report
Mr. Dhuse reported 1 brining and 1 salt application so far. He will report each month.
2. PW 2017-86 2017 Road to Better Roads Program – Change Order No. 1
This is the final order for the regular contract and resulted in a decrease of $11,738.07. Chairman Frieders asked to move this to the regular agenda.
3. PW 2017-87 Road to Better Roads Program Additional Work – Change Order No. 1
This change order for the additional work performed, resulted in a decrease of $22,081.07. This moves to the consent agenda.
4. PW 2017-88 Center Parkway / Countryside Parkway Resurfacing – Change Order No. 1
A decrease of $35,395.58 was reflected in this first and final change order and will move to the consent
agenda.
5. PW 2017-89 Kennedy Road Resurfacing -Change Order No. 1
This project completed by Geneva Construction also reflects a decrease, which is in the amount of $34,884.06. This moves to the regular agenda per Chairman Frieders.
6. PW2017-90 2018 Sanitary Sewer Lining Engineering Agreement
Mr. Olson referred to the agreement in the packet and said it should be approved now for the schedule that construction crews adopt in November and December. The agreement deals with design and construction engineering. This moves to consent.
7. PW 2017-91 East Orange Street Water Main Replacement Engineering Agreement
This is a large, costly project and only design engineering will be addressed for certain sections. The design agreement for $43,000 is budgeted and recommended. A separate contract will be brought back for the construction engineering. Mr. Dhuse said the water main in this area is from 1939. He also said the fire flow would improve with this project. This moves to consent agenda.
8. PW 2017-92 Bristol Bay Unit 11 – Partial Acceptance
Mr. Sanderson reported this is related to the annexation agreement amendment and is the formal acceptance of a portion of Unit 11. He recommended reduction of the bonds and he said there is still a 1-year maintenance agreement for $16,159. All punchlist items are completed and this moves to the consent agenda.
9. PW 2017-93 Water Code Amendment – Section 7-5-4-1 Meter Costs
Ms. Willrett said this a cleanup for a staff error when the water ordinance was updated in October. The meter costs had already been done in July. This moves to the consent agenda.
Old Business:
1. ADM 2017-70 Building Conditions Survey Results
Ms. Willrett presented two more building reports: Beecher Center and Wolf Street building (which houses the Public Works Department). She outlined the repairs needed at Beecher and said the overall building condition is fair. An RFP will go out for repair costs and the recommendation by staff is to continue to maintain this building. She also detailed the issues and repair costs for the Wolf St. building. Staff also recommends maintaining this building since it is in good condition. There was some further discussion by the committee. These two buildings will also be discussed at next month's Administration Committee meeting.
Additional Business:
Chairman Frieders asked what the process is for forced annexation of businesses. Mr. Olson said there are certain guidelines as part of the Comp Plan. Mr. Frieders said with the gas station coming in on McHugh, it would make good sense for contiguity, to include the parcels still outside the city limits. In conjuncton, Mr. Olson said people are still burning leaves in that area. It is illegal in the city limits and the County is not enforcing it at this time.
In another matter, it was noted the school district has not yet approved the TIF.
There was no further business and the meeting was adjourned at 6:28pm.
http://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/2422
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